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SERVICES\Change Order—NYSID—Image Data—Map Project-Record Restoration—6-6-16
RESOLUTION AUTHORIZING IDI CHANGE ORDER FORM RELATING
TO PROPOSAL WITH NYSID/INIAGE DATA FOR
LARGE FORMAT SCANNING SERVICES (MAP PROJECT)
RESOLUTION NO.: ,2016
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 160,2016, the Queensbury Town Board authorized, in
part, the establishment of Records Restoration Capital Project Fund #210 in the amount of
$50,000 to establish funding for expenses associated with the restoration and scanning of the
Town's maps (Project) and expenditures for such work, and
WHEREAS, such Resolution No.: 160,2016 also authorized Image Data's March 15, 2016
proposal, as further clarified by New York State Industries for the Disabled, Inc. (NYSID)'s April
15, 2016 correspondence, for Large Format Scanning Services for an estimated cost of$18,427.50,
and
WHEREAS, Image Data's original proposal was to scan an estimated 6,700 maps but
Image Data has advised that the actual number of maps is approximately 12,000, which would
thereby increase the cost of the Project from the previously authorized amount due to Image Data of
$18,427.50 by an additional $14,332.50, for a new total of$32,760, as set forth in Image Data's IDI
Change Order Form dated 5/23/16 presented at this meeting, and
WHEREAS, the Town Clerk has reviewed the costs related to the proposed IDI Change
I.
Order and has recommended that the Town Board authorize such IDI Change Order,
NOW, THEREFORE, BE IT
RESOLVED,that the Queensbury Town Board hereby authorizes and approves 1DI Change
Order Form dated 5/23/16 with Image Data as described in the preambles of this Resolution for the
amount of$14,332.50,bringing the total proposal amount for Image Data up to $32,760, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer to adjust
the Project's appropriations and take any other needed actions as necessary,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute IDI Change Order Form substantially in the form presented at this meeting and the Town
Supervisor, Town Clerk and/or Town Budget Officer to take all action necessary to effectuate the
terms of this Resolution.
Duly adopted this 6th day of June, 2016,by the following vote:
AYES .
NOES :
ABSENT:
A
s
IDI Change Order Form
Requestor: Town of Queensbury, NY Date Request Made:
Caroline Barber 5/23/16
Requestor Phone: 518-761-8234 Requested
Implementation Immediately
Date:
1.Type of request: 0 Other Request Type:
® Customer Modification Request FORM NUMBER: Queensburyl
❑ New Systems Development
2. Description of Requested Change / Expected Result: (Attach detailed specification if available)
Original proposal estimated: 6,700 images to capture.
Price per image from proposal: $2.73.
The original estimated cost : $18,427.50
Actual amount approximately: 12,000 images.
As a result of the higher volume,total is estimated to be: $32,760($2.73 per image x 12,000 maps)
Change requested so that IDI can continue to scan drawings.
3. Specific Business Requirements:
$32,760.00
- $18,427.50
$14,332.50 additional needed to finish project
4. Preliminary Acceptance Test Procedure and Timeframe(as applicable):
5.Timeframe and impact on:
6. Estimated Hours:
Estimated Hours: Estimated By:
Additional Costs: Estimated By:
(if applicable)
Total Fee Estimated By:
Amount:
(if applicable)
la Change Order Accepted
IDI: Customer:
By: By:
Name: Laurie Green Name:
Title: Account Executive I Date: 5/23/16 Title: Date:
7b. Change Order Rejected
IDI: Customer:
By: I By:
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A
J
Name: Name:
Title: I Date: Title: Date:
Reason for Rejection (if applicable):
8. Final Test Acceptance
Acceptance indicates the approval of the requestor to proceed with distribution and implementation of the work in accordance with the project schedule or
otherwise agreed upon date. If additional changes to the project are necessary,the work should stop until those changes are be documented accordingly
and communicated as soon as possible.
Sign the acceptance only if implementation may proceed.
Acceptance Signatures:
Customer Representative:
(Please Print)
Signature: Date:
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