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3.5 3.5 CDBG Grants\Approve Grant Award for Case#7099—6-20-16 RESOLUTION APPROVING GRANT AWARD FOR CASE #7099 IN CONNECTION WITH TOWN OF QUEENSBURY HOUSING REHABILITATION PROGRAM RESOLUTION NO.: , 2016 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, by Resolution No.: 234, 2014, the Town of Queensbury established a Housing Rehabilitation Program funded by the New York State Homes and Community Renewal HOME program which provides grants to cover 100% of the cost of rehabilitation up to a maximum of$25,000, whichever is less, and WHEREAS, by Resolution No.:163, 2014, the Town of Queensbury allocated a HOME grant match up to $6,250 per project as required, as a deferred loan from the Town of Queensbury Revolving Loan Fund (RLF), and WHEREAS, a single family property Case File 47099 has been determined to be eligible for rehabilitation grant assistance and the owner of the property has requested such assistance, and WHEREAS, the heating system specifications and general construction specifications were provided to all qualified contractors for bid, and WHEREAS, four general contractors and two heating contractors turned in bids at the specified date and time, and WHEREAS, all contractors submitting bids were notified of the low bid amount, and WHEREAS, the Town of Queensbury and Shelter Planning & Development, Inc. have reviewed the bids, verified all work to be completed and determined that the total cost is reasonable and necessary for the work required, and WHEREAS, Shelter Planning & Development, Inc. has overseen the grant process, verified that it has been followed in this case and recommends approving the grant, and WHEREAS, in connection with this grant award, the owner or owners will be required to execute Notes and Mortgages affecting the property for five years, and the Notes and Mortgages will be recorded in the Warren County Clerk's Office for the benefit of the New York State HOME Program, and WHEREAS, a lien will be filed against the property as a requirement of the RLF until such time as the property is transferred, NOW, THEREFORE, BE IT RESOLVED, that the Town of Queensbury hereby approves a total grant and deferred loan award of up to thirty-one thousand two hundred fifty dollars ($31,250.00), for the rehabilitation for Case File 47099, Queensbury, New York, and BE IT FURTHER, RESOLVED that the Town Board authorizes and directs the Town Supervisor to execute the Grant Award agreement and take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 201h day of June, 2016, by the following vote: AYES NOES ABSENT SHELTER PLANNING & DEVELOPMENT, INC. 94 Glenwood Avenue Queensbury,NY 12804 518/798-6627 Fax: 518/798-6681 E-mail - shelterplanning@albany.twcbc.com CONFIDENTIAL MEMORANDUM TO: QUEENSBURY TOWN BOARD CC: STUART BAKER, SENIOR PLANNER FROM: MARILYN RYBA,PROJECT MANAGER DATE: JUNE 15,2016 RE: HOME PROGRAM SHARS #20133127 A proposed resolution for project #7099 is on the agenda for your June 20, 2016 meeting. This resolution is to approve general construction and heating work. The low bid for the work is $14,450 for general construction. The heating system work was bid to heating contractors only. The low bid came in at $3,05 for heating work. The total cost of work anticipated is therefore, $17,545 which is below the maximum allowable amount. We set up all resolutions to allow expenditures up to the full amount available. This allows the flexibility to address a change order, only if necessary, without having to delay a project for additional approvals. Thank you for your consideration.