3.02 3.2
SERVICES\Bollam,Sheedy,Torani-Audit Cash Receipts&Disbursements—2016-2018—7-11-16
RESOLUTION AUTHORIZING EXTENSION OF SERVICES OF
BST & CO., CPAs, LLP TO AUDIT STATEMENTS OF CASH RECEIPTS
AND DISBURSEMENTS FOR FISCAL YEARS ENDING
DECEMBER 31ST, 2016, 2017 AND 2018
RESOLUTION NO.: ,2016
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 337,2011, the Queensbury Town Board authorized
engagement of Bollam, Sheedy, Torani & Co., LLP, CPA's, now known as BST & Co., CPAs,
LLP (BST) to provide cash receipts and disbursement auditing services to the Town of Queensbury
for the years ending December 31, 2011, 2012, 2013, 2014 and 2015, with the option of a three year
extension of such services if a mutually agreeable renewal was negotiated between BST and the Town,
and
WHEREAS, the Town Budget Officer has advised the Town Board that she has been pleased
with the services BST has provided, she has negotiated an agreement for such three year renewal of
such services, and therefore she has recommended that the Town Board authorize a three year
extension of BST's services,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes a three year extension of
the professional services of BST & Co., CPAs, LLP (BST) to provide cash receipts and disbursement
auditing services to the Town of Queensbury for the years ending December 31, 2016, 2017 and 2018
at a cost,per year, of.
• $26,750—2016
• $27,250—2017
• $27,750—2018
to be paid for from the appropriate account(s) as will be determined by the Town Budget Officer, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign
any needed documentation and the Town Supervisor and/or Town Budget Officer to take any and all
action necessary to effectuate the terms of this Resolution.
Duly adopted this l lt''day of July, 2016,by the following vote:
AYES
NOES
ABSENT:
i
6/23/2016
Just FYI
New pricing for BST audit of financial statements:
2011-25,300
2012—26,100
2013—26,950
2014-27,800
2015—28,950
2016—26,750
2017—27,250
2018—27,750
If you have any questions,feel free to stop by or give me a call.
Barbara
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ACCOUNTING:'TA ADVISORY
June 14, 2016
Barbara H.Tiemey, Budget Officer
Town of Queensbury
742 Bay Road
Queensbury, New York 12804
RE: Audit Services Proposal
Dear Barbara:
We are nearing the completion of our audit of the financial statements of the Town of Queensbury(Town)
as of and for the year ended December 31, 2015. We will present the results of the 2015 audit to the
Town Board at a meeting this summer.
The issuance of the 2015 audit will conclude our professional services agreement with the Town as
detailed in our professional services proposal dated September 29, 2011. We value the relationship we
have developed with the Town over the past five years and would very much like to be of continued
service beyond the 2015 audit.
In addition to the required auditing services, we have provided assistance to the Town in the following
areas:
• Review of Town departments, including clerk, receiver of taxes, recreation, water, and most
recently highway;
• Assistance with IRS reporting requirements for meal allowances;
• Consultations regarding withholding taxes and reporting requirements,and
• Policies regarding fund balances.
We have made the resources of our firm available to the Town and have provided value outside of the
required audit services.
Given our familiarity with the Town's operations, we feel that we are best suited to deal with any
challenges the Town may face in the near future. Further, we feel that our knowledge of the Town's
Federal programs will be beneficial to the changes required under the Office of Management and Budget
(OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards effective for 2015 Federal awards.
Section I B. of the Town's Request for Proposals dated September 1, 2011 provides for an option to
extend the professional services contract for an additional three years. We value our relationship and
would appreciate the opportunity to continue to be of service to the Town by providing the following
services contemplated in the original agreement for an additional three years. The services and our
proposed fees are as follows:
26 Computer Drive West.Albany.NY 12205 / T 518.459.6700 / F 518.459.8492/ wwerbstco.com
Albany.NY / Mineola,NY / New York.NY
Barbara H.Tierney, Budget Officer
Town of Queensbury
June 14, 2016
Page 2
December 31,
Service Description 2016 2017 2016
Audit of Town's general purpose
financial statements $ 26,750 $ 27,250 $ 27,750
The fees proposed above are fixed for each of the three years. The proposed fees for 2016 represent an
increase of$500 (1.5%)over fees for the same services provided for 2015.
Please confirm that the proposed fee arrangement is agreeable with the Town. Upon your concurrence,
we will prepare a formal engagement letter outlining the terms of the engagement.
We look forward to working with the Town during 2016,2017, and 2018.
Should you have any questions or require additional information, please call.
Very truly yours,
BST&Co. CPAs, LLP
/sfr
Paul L.Goetz, Partner
PLG/emt
Confirmed on behalf of the Town of Queensbury:
Budget Officer Date
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