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CEMETERY\Crematory Retort VPS Station and Processor—Matthews Group—Sole Source Vendor—12-19-16
RESOLUTION AUTHORIZING PURCHASE OF ECP-200 ELECTRIC
CREMAINS PROCESSOR AND VPS VENTLESS PROCESSING STATION
FROM MATTHEWS CREMATION GROUP
RESOLUTION NO.: ,2016
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Town of Queensbury's Cemetery Superintendent and Town Cemetery
Commission have requested that the Town Board authorize the purchase of an ECP-200 Electric
Cremains Processor and VPS-Ventless Processing Station for use at the Pineview Cemetery, from
Matthews Cremation Group (Matthews) as a single source vendor, and
WHEREAS, the cost of such equipment, including warrantees and repairs, is $12,560.20 as
set forth in Matthews' Crematory Accessory Contract dated November 11, 2016 presented at this
meeting, and
WHEREAS, Matthews has performed annual Crawford and Power Pak Cremator
inspections, is accepted by the New York State Department of Environmental Services as meeting
statutory requirements regarding inspections, and is the manufacturer of these Cremators,
possessing proprietary engineering drawings and specifications for such equipment, and for these
reasons, the Town Board wishes to declare Matthews as a sole source provider, and
WHEREAS, the Town will adhere to all New York State Law bidding requirements, and
WHEREAS, this will ensure that the Town's retorts will continue to operate in a safe and
efficient manner while continuing to meet DEC's regulatory requirements,
NOW, THEREFORE, BE IT
RESOLVED, that for the reasons outlined above, in these circumstances the Queensbury
Town Board hereby waives its requirement under the Town of Queensbury's Purchasing Policy for
two (2)written quotes, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the purchase
of an ECP-200 Electric Cremains Processor and VPS-Ventless Processing Station, including
warrantees and repairs, from Matthews Cremation Group for $12,560.20 as set forth in Matthews'
Crematory Accessory Contract dated November 11, 2016 presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs that payment shall be made from
the Cemetery's Miscellaneous Equipment Account No.: 002-8810-2001-8811 and further
authorizes and directs the Town Budget Officer to amend the Town Budget by transferring
$12,560.20 from Fund Balance to Account No.: 002-8810-2001-8811 and take any and all other
actions necessary to provide for such payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Cemetery Superintendent and/or Town Budget Officer to take such other and further actions as may
be necessary to effectuate the terms of this Resolution.
2
Duly adopted this 19th day of December, 2016, by the following vote:
AYES
NOES
ABSENT:
3
Matthews.
ENVInOt.ME TAL SOLUTIONS 1St.CeBn�6 & s3E� Contract 5@g& Et
Bill to: Pine View Cemetery Ship to: Pine View Cemetery
21 Quaker Street 21 Quaker Street
Queensbury, NY 12804 Queenshury, NY 12804
-_'_---_=ers-Cast'Pei._-r_, y,: __-_Tofah__
1 ECP-200 Electric Cremains Processor $6,308.00 1 $6,308.00
2 VPS-Ventless Processing Station $6,990.00 1 $6,990.00
3 . . . .
4
5
_--.__Frei LiE :
Basic Shipping Service $592.00
initial Customer will be contacted 24 hours ahead of delivery.Equipment is shipped via common carder
with lift Gate Service.Customer is responsible for offloading,uncrating,placement into the
building and disposal of packaging materials.
Note: Customer is responsible to fully inspect the condition of the accessories prior to the
lnhia departure of the carrier.Any damage must be noted on the drivers bill of lading to ensure a
claim can be filed.
' = ._COStSutriui—r- = _ __ _ _= _ - _ _ - -__=- ==__=- ___ _=_ _= =
1 Accessories + $13,298.00
2 10%Subtotal Discount - $1,329.80
3 Basic Shipping Service + $592.00
TOTAL COST: --$12,560.20
! !! -Total coal does r,0l include applicable statepruvindal,goal;axes,customs And/or brokerage fees
l-='f Terms •Prices quoted,including freight,are valid for thirty(30)days from the written date of this contract.
•All equipment is warranted for one(1)year parts and labor FOB Apopka,FL
•Delivery is approximately 3-4 weeks after acceptance of your order.
4 •Please see attached brochure(s)for specifications and features on selected accessories.
(ti) Payment •Cash in Advance Customers:payment is due upon execution of this agreement via credit card or check.
Terms •Customers with Matthews Credit Terms:all orders over$10,000 will require a minimum deposit of 50%.
•Additional prepayment may be required based on your credit limit with Matthews.
•Unpaid balances beyond thirty days will be subject to a 1.5%per month penalty.
ni:isl '
Dated:November 11,2016
Seller: Matthews sEEnviropmen tall Solutions Purchaser: Pine View Cemetery
t ` 2
Roger\Elliott Accepted By: Connie Goedert
Sales Represenkotive Title: Superintendent
relliott@matw.com Date Signed:
407-886-5533 ext.206-6124
"':Please Email Completed Form to Your Representative or Fax to 412-315-3008 fl I'