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2.19 2.19 2017 ORGANIZATIONALThazen Engineering—Engineering Services RESOLUTION AUTHORIZING ENGAGEMENT OF THE CHAZEN COMPANIES FOR PROVISION OF 2017 ENGINEERING TECHNICAL SERVICES TO TOWN OF QUEENSBURY RESOLUTION NO.: ,2017 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, by Resolution No.: 29,2016, the Queensbury Town Board authorized an Agreement with The Chazen Companies (Chazen) for provision of engineering technical services to the Queensbury Town Board, Queensbury Planning Board, Queensbury Zoning Board of Appeals and Community Development Department through December 31St, 2016, and WHEREAS, the Town Board wishes to authorize the continuation of Chazen's services for the year 2017, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes engagement of The Chazen Companies for provision of engineering technical services to the Queensbury Town Board, Queensbury Planning Board, Queensbury Zoning Board of Appeals and Community Development Department through December 31St, 2017, as set forth in Chazen's December 1, 2016 letter agreement presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs the Town Supervisor to execute such letter agreement and/or any other needed documentation, and BE IT FURTHER, RESOLVED, that payment for such services shall be from the appropriate Town accounts as may be determined by the Town Supervisor, Director of Planning, Zoning and Code Compliance and/or Town Budget Officer, and BE IT FURTHER, RESOLVED, that the Town Board and authorizes and directs the Town Supervisor, Director of Planning, Zoning and Code Compliance and/or Town Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 19th day of December, 2016, by the following vote: AYES NOES ABSENT: THE Charm, t NORTH COUNTRY OFFICE •��fv✓! 375 Bay Road COM PAN I ES oQueensbury, NY 12804 P:518.812.0513 or 888.539.9073 Proud to Be Employee Owned www.chazencompanies.com Engineers Land Surveyors Planners Environmental&Safety Professionals Landscape Architects December 1, 2016 Supervisor John Strough Members of the Town Board Queensbury Town Hall 742 Bay Road Queensbury, New York 12804 Re: Letter of Intent Continuation of Town Engineering Services-2017 Chazen Proposal No. PM16-206 Dear Supervisor Strough/Members of the Town Board: The Chazen Companies (Chazen) is pleased to offer this letter of intent outlining our desire to continue to provide professional engineering services to the Town of Queensbury Town Board,Planning Board and Planning Department.We have enjoyed working in this capacity for the Town over the last six years and wish to continue our partnership with the Town. For the 2017 calendar year,we request a modest increase of 2.88%(from$95.50 to$98.25/hr.)for our Planning Board bill rate for me(Sean Doty, PE).This is a special rate we provided to the Town and it reflects a significant reduction from our standard rates. Other services to the Town will continue to be billed in accordance with our 2017 Municipal Rate schedule (attached) which reflect a 10% reduction on our standard rates. As an example my municipal bill rate is$135.00/hour and is the rate we would charge for services not related to the Planning Board reviews. It is important to note that,generally,my support staff performs the bulk of the work under my direction,with my quality control and final review. All support staff billing rates are lower than mine. The exceptions to this approach are rare instances requiring higher level technical expertise due to unusual engineering complexity. This arrangement provides the highest quality and most efficient service to the Town. We note that generally the following staff performs reviews on behalf of the Planning Board,under my direction/final review: Staff Person Title 2017 Bill Rate Richard Adams, EIT Assistant Project Engineer $78.00 Jennifer Nechamen, EIT Assistant Project Engineer $69.00 We hope that you find this letter satisfactory as we look forward to continuing our relationship with the Town. If, in fact, the Town does find this letter of intent acceptable and as formal authorization for our office to proceed, please sign and date the authorization below and return a copy for our files. HUDSON VALLEY • CAPITAL DISTRICT • NORTH COUNTRY • CENTRAL NEW YORK • NASHVILLE,TN Chazen Engineering,Land Surveying&Landscape Architecture Co., D.P.C.(New York) Chazen Engineering Consultants, LLC(Tennessee) Supervisor Strough December 1,2016 Paget of 2 If you have any questions or require additional information,please do not hesitate to call our office at 812-0513. Sincerely, Sean M. Doty, P.E., LEED AP,CMS4S Principal Manager, Municipal Engineering Services Authorization to Proceed: Authorized Signature Date Town of Queensbury End:2017 Municipal Bill Rates cc: Craig Brown,Zoning Administrator,Town of Queensbury(via email only) Pamela Hunsinger, Legal Assistant,Town of Queensbury(via email only) Christopher Round,AICP, Principal,VP of Planning Services,Chazen (via email only) Joseph Lanaro, P.E., Principal,VP Engineering Services,Chazen (via email only) L\proposals\PN16\Municipa(PM16-206 T.Queensbury Continued Professional Services\PM16-2Q6-Town of Queensbury-Continued Professional Serdms-letter of Intent-12.116 dote THE CLIA n BILLING RATE SCHEDULE EFFECTIVE JANUARY 2017 COMPAN ES BILLING TITLE HOURLY RATE Senior Principal $180 Senior Professionals Senior Professional V $167 Senior Professional IV $153 Senior Professional III $144 Senior Professional II $135 Senior Professional I $126 Professionals Professional V $117 Professional IV $108 Professional III $104 Professional II $98 Professional I $94 Technicians Technician VI $88 Technician V $84 Technician IV $78 Technician III $74 Technician II $69 Technician I $60 Project Administrator II $65 Project Administrator I $60 Survey Crew $158 Labor charges include administrative services,telephone,US mail and facsimiles. DIRECT COSTS: Reimbursable expenses are in addition to personnel charges and include expenditures made in the interest of the project for the expenses as listed below: • Reproduction of reports,drawings,photocopies and blueprints • Messenger and express service deliveries • Travel,tolls,and overnight expenses. Auto use will be charged at IRS standard business mileage rate. • Maps,photographs,ordinances,plans and other documents directly related to and necessary to complete contractual obligations. SUBCONTRACTORS: Subcontractors work will be billed at actual cost plus 10%. Richard Chazen/Daniel Stone: Should your project require the services of Richard Chazen or Dan Stone they will be billed at a rate of$225 per hour. COURT PROCEEDINGS: All requests for appearance before a Judge or other Officer of the court will be billed on a per them basis at a rate of$2,400 per day,plus direct expenses. Other litigation support will be billed at a rate of$300 per hour,plus direct expenses. BILLING: Project costs will be billed monthly. Invoices are payable upon receipt. Invoices not paid within 30 days will be assessed a finance charge of 1.5%per month. [Form 2017-A]