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FINANCIAL\2017\Establish Cap Proj Fund 215—Traffic Signal Project—Accept B&L Proposal—1-9
RESOLUTION AUTHORIZING TRAFFIC SIGNAL PROJECT,
ESTABLISHMENT OF CAPITAL PROJECT FUND #215
AND ENGAGEMENT OF BARTON & LOGUIDICE, P.C.
FOR ENGINEERING SERVICES
RESOLUTION NO.: , 2017
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Town of Queensbury wishes to establish a Capital Project that will
provide for the installation and upgrading of Town traffic signals in the Town of Queensbury
(Project), and
WHEREAS, the Town wishes to establish and fund the Revenue and Expense Accounts
for the Capital Project in a total amount of$15,000, and
WHEREAS, the Town's Purchasing Agent requested proposals for engineering services for
the design of a traffic signal at the intersection of Bay Road with Baybridge Drive and Willowbrook
Road in the Town of Queensbury(Bay Road Project), and
WHEREAS, the Purchasing Agent received and reviewed two (2) proposals and has
recommended that the Town Board authorize engagement of Barton & Loguidice, P.C., (B&L)
for the Bay Road Project as they submitted the proposal for the lowest amount for such
engineering services for an amount not to exceed $13,653 as delineated in B&L's December 21,
2016 proposal presented at this meeting,
WHEREAS, accordingly, the Town Board wishes to establish a Capital Project Fund for
the Project and also authorize the engagement of B&L for the Bay Road Project, and
WHEREAS, there may be times when Change Orders may become necessary for such Bay
Road Project and therefore the Town Board wishes to also authorize the Town Supervisor to
approve and sign certain Change Orders up to a 10% contingency for Change Orders that he
deems necessary or appropriate,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the Traffic Signal
Capital Project described in the preambles of this Resolution and authorizes and directs the
establishment of the Traffic Signal Capital Project Fund 4215 in the amount of$15,000 which will
establish funding for expenses associated with this Capital Project, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
Capital Project shall be by a transfer of $15,000 from Capital Reserve Fund 464 to transfer to
Traffic Signal Capital Project Fund 4215, and
BE IT FURTHER,
RESOLVED that the Town Board further authorizes and directs the Town Budget Officer
to take all action necessary to establish the following accounts for such appropriations and
revenues as necessary:
• 001-9950-9030-0064 Transfer to Capital Project - $15,000
• 215-0000-55031 Interfund Revenue - $15,000
• 215-3310-2899 Capital Construction - $15,000; and
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BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to establish such appropriations and estimated revenues,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs engagement of Barton &
Loguidice, P.C. for engineering services concerning the design of a traffic signal at the intersection of
Bay Road with Baybridge Drive and Willowbrook Road in the Town of Queensbury (Bay Road
Project) for an amount not to exceed $13,653 as delineated in B&L's proposal dated December 21,
2016 presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Supervisor to approve
and sign Change Orders pertaining to the Bay Road Project up to a 10% contingency or in the
total amount not exceeding $1,500 that he deems necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign
any needed agreement with B&L or any other needed documentation and the Town Supervisor,
Purchasing Agent and/or Town Budget Officer to take any and all actions necessary to effectuate all
terms of this Resolution, and
BE IT FURTHER,
3
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 9h day of January, 2017, by the following vote:
AYES
NOES
ABSENT :
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December 21, 2016
Town of Queensbury
Purchasing Agent
742 Bay Road
Queensbury, NY 12804
Re: Request For Proposals
Subj: Design of traffic signal at Bay Road/Baybridge Drive/Willowbrook Road
File: 703.3246
To Whom It May Concern:
Barton& Loguidice(B&L) is pleased to offer our response to your Request for Proposals for the Design of a
traffic signal at the intersection of Bay Road with Baybridge Drive and Willowbrook Road. We have been
providing civil engineering services for over 50 years through our highly experienced transportation,civil,site,
structural,environmental, and construction administration personnel and this project falls within our area of
expertise. We have the necessary resources available upon notice to proceed to complete this traffic signal
design for the Town of Queensbury.
The Project Manager for B&L's highly-qualified design team will be Daniel J. Rourke, P.E., PTOE. Mr. Rourke
has over 15 years of experience in the transportation engineering field that encompasses dozens of signal
design projects in New York State, including Queensbury. He will be assisted by a transportation engineering
team with extensive experience with traffic signal design and modifications.
We acknowledge that we received Addendum#1 dated December 16, 2016.
Attached to this letter is our proposed scope of services,technical assumptions,anticipated project schedule,
and cost proposal to conduct the requested traffic signal design services. The scope of work outlines a
project approach that corresponds to the included cost proposal. B&L proposes to complete the project on a
time plus expense basis for a maximum fee of Thirteen Thousand Six Hundred Fifty Three Dollars($13,653).
We are proud of our track record in providing engineering services in an expeditious and cost-effective
manner,and we are confident that our team can provide the right combination of professionals to address
the needs of this project.Should you have any questions related to the enclosed materials,pleased contact
me.
Sincerely,
BART N &LOGUIDICE, D.P.C.
dOithl up
Robert J.Sipzner, P.E.
Vice President
DJ R/
The experience to listeri.
10 Airline Drive•Suite 200•Albany,New York 12205 solT TP,
Telephone:518-218-1801 •Facsimile:518-218-1805•www.BartonandLoguidice.com Tile power to V L�
Town of Queensbury
Purchasing Agent
December 22, 2016 s
Page 2 of 5
Scope of Services
B&L will provide the following scope of services to complete the traffic signal design at the intersection of Bay
Road/Baybridge Drive/Willowbrook Road:
1. General and Administration
a. Upon receipt of notice to proceed, B&L will attend an informational gathering/kick-off
meeting with the Town.
2. Data Collection
a. B&L will perform one (1)site visit with design staff to gather all necessary field
reconnaissance.
b. Topographic survey and base mapping will be completed by our proposed sub-consultant,
Azimuth Surveying&Cartography.
3. Preliminary Design:
a. The Draft submittal (assumed 50%stage) will include:
i. Title Sheet
ii. General Notes
iii. Maintenance and Protection of Traffic
iv. General Plans
v. Pertinent Detail
vi. Preliminary Construction Cost Estimate
b. B&L will meet with the Town to review the Draft submittal, prior to developing the Final
construction documents. Comments received will be incorporated, as appropriate, into the
final design package.
4. Final Design:
a. The Final submittal (100%complete)will include:
i. Title sheet
ii. General notes, index, legends,and abbreviations
iii. Table of estimated quantities
iv. Maintenance and Protection of Traffic plans and details
v. General Plans including locations of signal poles,heads, pullboxes, conduits,
detectors,controllers,and striping modifications(with and without pedestrian
accommodations)
vi. Miscellaneous Details and Tables including timing plan,table of operations, and
wiring diagram
vii. Contract bid documents
viii. Final construction cost estimate
5. Bid and Award
a. Addressing potential bidder questions
b. Issuing addendum(s)
c. Reviewing bids
d. Providing award recommendation to the Town.
6. Construction
a. Construction administration
b. Submittal review/approval
c. Periodic on-site observation
d. Development of record plans.
Town of Queensbury rpm
Purchasing Agent ° -
December 22, 2016
Page 3 of 5
Technical Assumptions
B&L has made the following technical assumptions associated with our fee proposal to complete the scope of
services:
1. Assume one (1) kick-off meeting with the Town.
2. Assume one (1)site visit by the design staff
3. It is assumed that traffic data collection will not be required.
4. Two(2)plan submittals (draft and final)are included.
5. Design will be in English units on 11"x17"plans.
6. Proposed improvements can be completed within existing right-of-way.
7. Preliminary plans will be sent to utilities as needed for review of potential conflicts. The design of
utility relocations is not included, however, location by survey and UFPO is included.
8. Design will be in compliance with the New York State Standard Sheets and Specifications, Manual on
Uniform Traffic Control Devices(MUTCD),the New York State Supplement to the MUTCD, and also in
coordination with Warren County DPW's Bay Road Pavement Rehabilitation project, unless
otherwise indicated.
9. Coordination with state/federal agencies or regulatory authority is not included.
10. It is assumed that environmental permitting is not required.
11. Bid documents will be provided in PDF format on Compact Discs.
12. Assume bid documents will include one(1) alternate bid for the pedestrian accommodations.
13. Assume one (1)addendum for one (1)3-week bidding period
14. Assume a total construction duration of three (3)weeks.
15. Construction administration includes one (1) pre-construction meeting with the contractor,
monitoring of the contractor's adherence to the schedule,submittal and material review/approval,
one (1)contractors payment recommendation, and interpretation and clarification of design plans
and specifications. Assume four(4) hours per week over the duration of construction.
16. Construction observation includes periodic part-time observation of the quality of work and general
conformance with the contract documents. Assume eight(8) hours per week over the duration of
construction.
17. Record plans will be completed in PDF and hard copy format. Assume one(1)full size and one(1)
half size set of record plans.
18. Surface base mapping will be provided by Warren County DPW for initial layout and used to
supplement signal design survey.
19. Survey bandwidth will include 100'on each intersection approach and between the highway
boundaries.
20. Dig Safe New York will be contacted to provide underground utility location markings.
21. Public Right-of-Way will be included in the base mapping. It is assumed that the Town will provide
any available subdivision maps or site plans to locate the highway boundary at the four corners of
the intersection. Property boundary survey is not included.
22. Digital copies of design can be provided in AutoCAD or Microstation format,if requested.
23. Utility inverts will be provided by utility owner record plans.
24. Topography will be shown as approximate in any areas with snow cover. Snow cover may obscure
some features of the site.
25. Assume B&L standard boiler plate contract documents will be utilized for the bid documents.
26. Assume the Town will place the advertisement for bids
Town of Queensbury 1'if.-1h
`,.
Purchasing Agent � 'i-
December 22, 2016 -d
Page 4 of 5
Anticipated Project Schedule
RFP December 22, 2016
Design Contract Authorization February 2017
Survey March 2017
Draft Submittal March 2017
Final Submittal April 2017
Bidding May 2017
Construction Start June 2017
Construction Complete July 2017
Fee Estimate by Phase and Billing Rate Schedule
For the general scope of services,technical assumptions,and anticipated project schedule presented above,
B&L proposes to complete the project on a time plus expense basis for a maximum fee of Thirteen Thousand
Six Hundred Fifty Three Dollars($13,653). An itemized effort hour estimate and billing rate schedule is
included in support of the fee not-to-exceed, including estimated reimbursable expenses.
Barton&Loguidice,D.P.C.
Design of Traffic Signal at Bay Road/Baybridge Drive/Willowbrook Road
Detailed Fee Estimate and Billing Rate Table
21-Dec-16
Phase 1 Phase 3 Phase 5
Phase 2 Phase 4 Phase 6
General& Preliminary Bidding and Total Hours Billing Rate Total Amount
Data Collection Final Design Construction
Administration Design Award
Vice President 1 1 2
$208 $415.21
Managing Engineer 2 1 4 4 1 2 14 $126 $1,767
Project Engineer 10 10 12 32 $98 $3,136
Engineer I 16 16 24 56 $78 $4,358
Principal Engineering Technician 8 8 2 18 $106 $1,914
Senior Group Technical Assistant 1 1 2 4 $54 $217
Intern 6 4 4 14
$36 $499
B&L Total Hours 3 7 43 44 3 40 140 $12,306
B&L Total Fee $460 $340 $2,927 $3,135 $235 $3,296 $10,393
Azimuth Surveying $3,000 $3,000
Direct Non-Salary Cost $50 $20 $20 $20 $150 $260
Total Project Cost= $460 $3,390 $2,947 $3,155 $255 $3,446 $13,653
Page 5 of 5