4.07 4.7
BIDS\Advertise—Traffic Signal Upgrades at Aviation Rd and Transfer$-8-7-17
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS
FOR TRAFFIC SIGNAL UPGRADES AT INTERSECTION OF
AVIATION ROAD AND QUEENSBURY UNION FREE SCHOOL DISTRICT
MAIN ENTRANCE
RESOLUTION NO.: ,2017
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 15,2017, the Queensbury Town Board authorized
establishment of Traffic Signal Capital Project Fund 4215 providing for the installation and
upgrading of Town traffic signals in the Town of Queensbury(Project), and
WHEREAS, Barton & Loguidice, P.C., (B&L) has been engaged for initiating
construction bid documents and construction observation services for traffic signal upgrades at
the intersection of Aviation Road and the Queensbury Union Free School District main entrance
for an approximate amount of$7,582 in accordance with its July 7, 2017 proposal, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bid to the lowest responsible bidder(s) meeting New York State statutory requirements and the
requirements set forth in the Town's bidding documents,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town's
Purchasing Agent to publish an advertisement for bids for the traffic signal upgrades at the
intersection of Aviation Road and the Queensbury Union Free School District main entrance, in
accordance with bid documents prepared by Barton & Loguidice, P.C., (B&L), in the official
newspaper for the Town of Queensbury, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to
open all bids received, read the same aloud and record the bids as is customarily done and present the
bids to the next regular or special meeting of the Town Board, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to
take all actions necessary to effectuate the transfer of$8,000 from the General Fund Unappropriated
Fund Balance to Capital Project Fund 4215, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign
any needed documentation and the Town Supervisor, Budget Officer and/or Purchasing Agent to take
all actions necessary to effectuate all terms of this Resolution.
Duly adopted this 7ffi day of August, 2017,by the following vote:
AYES
NOES
ABSENT:
1 anon
oguidice
July 7,2017
Mr.John Strough,Town Supervisor
742 Bay Road
Queensbury,NY 12804
Re: Request For Engineering and Construction Observation Services
Subj: Aviation Road/QUFSD Entrance Traffic Signal Upgrades
File: 703.3246
Dear Mr.Strough:
Barton&Loguidice(B&L)is pleased to offer the following scope of services in response to your request for
initiating construction bid documents and construction observation services for the Traffic Signal Upgrades at the
intersection of Aviation Road and the QUFSD Main Entrance.
Scope of Services
B&L will provide the following scope of services to complete the traffic signal design at the intersection of Aviation
Road and the QUFSD Main Entrance:
1. Final Design and Construction Documents:
a. The Final submittal(100%complete)will include:
i. Title sheet
ii. General notes,index,legends,and abbreviations
iii. Table of estimated quantities
iv. Maintenance and Protection of Traffic plans and details
v. General Plans
vi. Miscellaneous Details and Tables including timing plan,table of operations,and wiring
diagram
vii. Contract bid documents
viii. Final construction cost estimate
2. Bid and Award
a. Addressing potential bidder questions
b. Issuing addendum(s)
c. Reviewing bids
d. Providing award recommendation to the Town.
3. Construction
a. Construction administration
b. Submittal review/approval
c. Periodic on-site observation
d. Development of record plans.
Technical Assumptions
B&L has made the following technical assumptions associated with our fee proposal to complete the scope of
services:
1. It is assumed that the Final Design and Construction Documents will be a continuation of the A/GFTC
Aviation Road/QUFSD Access Operations Analysis and the Final Phase 1 conceptual plan that was
accepted as part of that study.
2. Two(2)plan submittals(draft and final)are included.
The expexperiencetr listen.
10 Airline Drive•Suite 200-Albany,New York 12205 �
Telephone:518-218-I80I•Facsimile:518-218-1805•www.BanonandLoguidice.com The Im�,ia 10 s C`O111T TVc•
•
•
Mr.John Strough,Town Supervisor f.% -'
Aviation Road/QUFSD Entrance Traffic Signal Upgrades o;r �_
July 7,2017 `° d
Page 2 of 3
3. Design will be in English units on 11"x17"plans.
4. Proposed improvements can be completed within existing right-of-way.
5. Design will be in compliance with the New York State Department of Transportation Standard Sheets and
Specifications,Manual on Uniform Traffic Control Devices(MUTCD),and the New York State Supplement
to the MUTCD.
6. Coordination with state/federal agencies or regulatory authority is not included.
7. It is assumed that environmental permitting is not required.
8. Bid documents will be provided in PDF format on Compact Discs.
9. Assume one(1)addendum for one(1)2-week bidding period
10. Assume a total construction duration of three(3)weeks.
11. Construction administration includes one(1)pre-construction meeting with the contractor,monitoring of
the contractor's adherence to the schedule,submittal and material review/approval,one(1)contractors
payment recommendation,and interpretation and clarification of design plans and specifications.
Assume four(4)hours per week over the duration of construction.
12. Construction observation includes periodic part-time observation of the quality of work and general
conformance with the contract documents. Assume eight(8)hours per week over the duration of
construction.
13. Record plans will be completed in PDF and hard copy format Assume one(1)full size and one(1)half size
set of record plans.
14. Survey services is not included.
15. Digital copies of design can be provided in AutoCAD or Microstation format,if requested.
16. Assume B&L standard boiler plate contract documents will be utilized for the bid documents.
17. Assume the Town will place the advertisement for bids
Anticipated Project Schedule
Contract Authorization July 2017
Final Submittal July 21,2017
Bidding July 24,2017 through August 7,2017
Construction Start August 21,2017
Construction Complete September 8,2017
Fee Estimate by Phase and Billing Rate Schedule
For the general scope of services,technical assumptions,and a%ticipated project schedule presented above,B&L
proposes to complete the project on a time plus expense basis for a maximum fee of Seven Thousand Five
Hundred Eighty Two Dollars($7,582). An itemized effort hour estimate and billing rate schedule is included in
support of the fee not-to-exceed,including estimated reimbursable expenses.
Sincerely,
BARTON&LOGUIDICE,D.P.0
tri
Robert . Ipzner,P.E.
Vice President
DJR/