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3.13 3.13 BIDS\AWARD Bid—Traffic Signal at Bay Baybridge Willowbrook Intersection—9-11-17 RESOLUTION AUTHORIZING AWARD OF BID FOR TRAFFIC SIGNAL UPGRADES AT INTERSECTION OF BAY ROAD WITH BAYBRIDGE DRIVE AND WILLOWBROOK ROAD RESOLUTION NO. , 2017 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, by Resolution No.: 15,2017, the Queensbury Town Board authorized establishment of Traffic Signal Capital Project Fund 4215 providing for the installation and upgrading of Town traffic signals in the Town of Queensbury, and WHEREAS, by such Resolution, the Town Board also engaged the services of Barton & Loguidice, P.C., (B&L) for initiating construction bid documents and construction observation services for traffic signal upgrades at the intersection of Bay Road with Baybridge Drive and Willowbrook Road (Project), and WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award the bid to the lowest responsible bidder meeting New York State statutory requirements and the requirements set forth in the Town's bid documents and specifications, and WHEREAS, by Resolution No.: 235,2017, the Town Board authorized an advertisement for bids for the Project consistent with specifications prepared by B&L, and WHEREAS, on September 6t'', 2017, the Town duly received and opened all bids, and WHEREAS, the Town Purchasing Agent and B&L have recommended that the Town Board authorize the bid award for the Project to the only and therefore lowest, responsible bidder, Stilsing Electric, for an amount not to exceed $117,300, and WHEREAS, the Town Board wishes to authorize a transfer,withdrawal and expenditure in the amount of$117,300 from Capital Reserve No. 64 toward this Capital Project, and WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town Board is authorized to withdraw and expend funds from Reserve 464 subject to permissive referendum, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby awards the bid for the traffic signal upgrades at the intersection of Bay Road with Baybridge Drive and Willowbrook Road (Project) from the only and therefore lowest, responsible bidder, Stilsing Electric, for an amount not to exceed $117,300, and BE IT FURTHER, RESOLVED, that the Town Board hereby finds that the transfer, withdrawal and expenditures toward such Project are expenditures for a specific capital project for which the Capital Reserve Fund 464 was established, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs that funding for such Project shall be by a transfer from Capital Reserve Fund 464 in the amount of $117,300 to transfer to Traffic Signal Capital Project Fund 4215, and BE IT FURTHER, 2 RESOLVED that the Town Board authorizes and directs the Town Budget Officer to take all action necessary to amend the Town Budget, make any adjustments, budget amendments, transfers or prepare any documentation necessary to increase appropriations and revenues in 215- 3310-2899 Capital Construction by $117,300, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute any necessary documentation, including any needed Agreement between the Town and Stilsing Electric in form acceptable to the Town Supervisor, Town Budget Officer and/or Town Counsel, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Town Highway Superintendent, Town Budget Officer, Purchasing Agent and/or Town Counsel to take any and all action necessary to effectuate the terms of this Resolution and BE IT FURTHER, RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk to publish and post such notices and take such other actions as may be required by law. Duly adopted this l 11h day of September, 2017, by the following vote: AYES NOES ABSENT: 3 arton l og idice lJ September 6,2017 Mr.John Strough,Town Supervisor 742 Bay Road Queensbury, NY 12804 Re: Bid Results and Award Recommendation Subj: Bay Road/Willowbrook Road/Baybridge Drive Traffic Signal File: 686.016.001 Dear Mr.Strough: The purpose of this letter is to provide you with a summary of the Bids received on September 6, 2017 at 2:00 PM,for the above referenced project and make a recommendation for award. The following RECORD OF BIDS has been tabulated for the above referenced contracts. CONTRACTOR BID AMOUNT Stilsing Electric,Inc. $117,300.00 The bid was accompanied with all of the required bid forms including bid pages, non-collusive bidding certification,statement of surety's intent,and 5%bid security. Although only one bid was received, it is a competitive cost and is below the engineer's estimate of $150,000. Concerning the qualification and experience of Stilsing Electric, Inc.,they are very familiar with the NYSDOT specifications utilized on this project,they are familiar with doing work in the Town of Queensbury,they are familiar with completing work designed by B&L,and they have completed numerous similar projects within the past ten years. The type of work proposed under this project is consistent with the work normally procured by Stilsing Electric,Inc. and we consider this firm qualified for this type and size of project. We recommend that the Town of Queensbury award the Bay Road/Willowbrook Road/Baybridge Drive Traffic Signal project to Stilsing Electric,Inc. Sincerely, BARTON &LOGUIDICE,D.P.C. Daniel J. Rourke, P.E., PTOE Managing Engineer DJ R/ The experience to listen. 0 Airline Drive•Suite 200•Albany,New York 12205 The power to solve, Telephone:518-218-1801 •Facsimile:518-218-1805•www.BartonandLoguidice.com