2.8 2.8
BIDS\Accept Quotes—Road Salt Alternatives Project From Grant Funds—Loan fromCap Res 64— 10-2-17
RESOLUTION AUTHORIZING ACCEPTANCE OF QUOTES FOR
1) MOBILE ROAD SURFACE AND AMBIENT AIR TEMPERATURE
SENSORY EQUIPMENT; AND 2) TRUCK MOUNTED ROAD SALT
BRINE DISPENSING EQUIPMENT - RELATED TO ROAD SALT
ALTERNATIVES AND BEST MANAGEMENT PILOT PROJECT
RESOLUTION NO.: , 2017
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the environmental health and overall quality of life in the Lake George
Watershed area is critical to the social and economic wellbeing for the Town of Queensbury,
Warren County and the region in general, and the Town of Queensbury has been an active
participant in developing the critically important water quality management plan, and
WHEREAS, the adopted document, entitled, "Lake George — Plan for the Future"
identifies numerous recommendations and actions as being critical to pursuing the objectives of
preserving, protecting and enhancing the water quality throughout the Basin, including examining
alternatives to the current practices of using road salts to achieve winter road maintenance and
identifying best management practices to minimize the application rates of salt and sand to roads
throughout the Lake George Watershed (Project), and
WHEREAS, by Resolution No.: 537,2008, the Queensbury Town Board authorized
submission of the Road Salt Alternatives and Best Management Pilot Project Fund Application for
State Assistance Payments in response to New York State's solicitation of Financial Assistance Grant,
and
WHEREAS, the New York State Department of State awarded to the Town of Queensbury
$149,835 in grant funds for implementation of the Road Salt Alternatives and Best Management Pilot
Project Fund Program and by Resolution No.: 260,2012, the Town Board accepted such $149,835 in
grant funds, and
WHEREAS, by Resolution No.: 195,2017, the Town Board reaffirmed its support of such
Grant and NYS Agreement 4C303899 and designated David Wick, Executive Director of the Lake
George Park Commission as the person to work with the Town of Queensbury to administer such
Grant, and
WHEREAS, David Wick and the Town's Purchasing Agent prepared and disseminated two
(2) Requests for Quotes for: 1) Mobile Road Surface and Ambient Air Temperature Sensory
Equipment, and 2) Truck Mounted Road Salt Brine Dispensing Equipment related to the Project,
and
WHEREAS, David Wick and the Town's Purchasing Agent received and reviewed five (5)
proposals for the Mobile Road Surface and Ambient Air Temperature Sensory Equipment and two
(2)proposals for the Truck Mounted Road Salt Brine Dispensing Equipment, and
WHEREAS, David Wick and the Town's Purchasing Agent have recommended that the
Town Board accept the lowest respective Quotes as follows:
1. Mobile Road Surface and Ambient Air Temperature Sensory Equipment —
From Beam Mack Sales & Service — Quantity of 22 at a Unit Price of$427.33
each for a total amount not to exceed $9,401.26; and
2. Truck Mounted Road Salt Brine Dispensing Equipment — From Central
Equipment — Quantity of 5 at a Unit Price of $3,847, plus $646 for
shipping/delivery, for a total amount not to exceed $19,881; and
WHEREAS, the Town Board wishes to authorize a temporary loan from its Capital Reserve
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Fund 464 in the total amount of$30,000 to pay for such equipment, to be paid back when the Town
receives its funds from the State, and
WHEREAS, in accordance with New York State General Municipal Law §9-A, the Town
Board is authorized to temporarily advance moneys held in any fund to any other fund and in
accordance with New York State General Municipal Law §6(c), the Town Board is authorized to
withdraw and expend funds from Reserve 464 subject to permissive referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts the lowest Quotes as
follows:
1. Mobile Road Surface and Ambient Air Temperature Sensory Equipment —
From Beam Mack Sales & Service — Quantity of 22 at a Unit Price of$427.33
each for a total amount not to exceed $9,401.26; and
2. Truck Mounted Road Salt Brine Dispensing Equipment — From Central
Equipment — Quantity of 5 at a Unit Price of $3,847, plus $646 for
shipping/delivery, for a total amount not to exceed $19,881;
to be paid for from grant funds received by the Town as set forth in the preambles of this
Resolution, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby authorizes the Town Budget Officer to
temporarily advance $30,000 from Capital Reserve Fund 464 to Misc. Contractual Account No: 014-
8310-4400-3899 to pay for such equipment, and
BE IT FURTHER,
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RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to
amend the Town Budget and take any and all actions as needed, keep suitable records and arrange for
the repayment of the temporary loan as soon as available, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed Agreements between the Town and Beam Mack Sales & Service and the
Town and Central Equipment in form acceptable to the Town Supervisor, David Wick, the Town
Budget Officer and/or Town Counsel, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Town Purchasing Agent, Town Budget Officer, and/or Town Counsel to take any and all actions
necessary to effectuate the terms of this Resolution and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 2nd day of October, 2017 by the following vote:
AYES
NOES
ABSENT:
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QUOTE RESULTS
FOR:
MOBILE ROAD SURFACE AMD AMBIENT AIR SENSOR EQUIPMENT
September 22,2017
2:00 PM
Supervisor's Conference Room
Town of Queensbury
Purchasing Agent:Joanne Watkins
Witnessed by: Dave Wick
COMPANY NAME& ROAD WATCH QUANTITY UNIT PRICE TOTAL
ADDRESS BULLET
BEAM MACK SALES& YES 5 469.00 2345.00
SERVICE
10 448.17 4481.70
EAST SYRACUSE,NY
20 427.33 8546.60
FLEET PRIDE YES 5 575.65 2878.25
10 525.00 5250.00
SYRACUSE,NY
20 475.00 9500.00
DEJANA YES 5 975.00 4875.00
10 920.00 9200.00
QUEENSBURY,NY
20 885.00 17.700.00
CHAMPION INDUSTRIAL YES 5 700.00 3500.00
EQUIPMENT
10 695.00 6950.00
ONTARIO,CANADA
20 687.35 13747.00
TRACY ROAD YES 5 600.00 3000.00
EQUIPMENT
10 590.00 5900.00
QUEENSBURY
20 575.00 11500.00
QUOTE RESULTS
FOR:
ROAD SALT BRINING EQUIPMENT
September 22,2017
2:00 PM
Supervisor's Conference Room
Town of Queensbury
Purchasing Agent:Joanne Watkins
Witnessed by: Dave Wick
COMPANY NAME& QUOTE AMOUNT
ADDRESS
DEJANA (1)$9285.00 WE
PICK UP
QUEENSBURY
CENTRAL (1) 3847.00
EQUIPMENT PLUS SHIPPING
PORT BYRON,NY
CENTRAL EQUIPMENT OF CNY, INC. Estimate
P.O. BOX 507, 1361 TOW PATH ROAD
PORT BYRON,NY 13140 Date Estimate#
PHONE: 315.776.5300, FAX: 315.776.8800
INFO_CENTRAL@YAHOO.COM 9/26/2017 1643
W W W.CENTRALEQUIPMENTLLC.COM
Name/Address Ship To
TOWN OF QUEENSBURY
742 BAY ROAD
QUEENSBURY,NY 12804
Customer Phone Rep Terms FOB
Net 30 PORT BYRON
Item Description Qty Rate Total
TITAN 300 SYSTEM... 300 GALLON SKID MOUNTED SPRAYER SYSTEM 44" 5 3,847.00 19,235.00
WIDE x 98"LONG,3700#WET WEIGHT,ALL POLY
MAITENENCE FREE SKID AND PLATFORM WITH
STAINLESS STELL FASTENERS,5.5 HP HONDA
INDUSTRIAL MOTOR W/LOW OIL ALERT,2"POLY
SELF-PRIMING PUMP,1"ELECTRIC VALVE, I"MANUAL
VALVE,66"SPRAY BAR WITH 5 FLAT FAN NOZZLES
AND 5 DRILL TIPS,REESE HITCH ADAPTOR FOR SPRAY
BAR,AND ON/OFF CONTROLLER WITH CAB MOUNTED
SWITCH(1 YEAR SYSTEM WARRANTY)
SHIPPING/DELIYE... approx SHIPPING/DELIVERY CHARGE QUEENSBURY, 646.00 646.00
NY 12804 5 unit
(APPROX 3 WEEK LEAD TIME)
•
Quoted price is valid for 30 days.Lead time is subject to change. Subtotal $19,881.00
Please send purchase orders to info_central®yahoo.com.
Sales Tax (0.0%) $0.00
Notes:
Total $19,881.00
RESOLUTION REAFFFIRMING SUPPORT OF
GRANT FUNDS IN CONNECTION WITH NEW YORK STATE
AGREEMENT # C303899 REGARDING ROAD SALT ALTERNATIVES
AND BEST MANAGEMENT PILOT PROJECT
RESOLUTION NO.: 195,2017
INTRODUCED BY: Mr. Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.Brian Clements
WHEREAS, the environmental health and overall quality of life in the Lake George
Watershed area is critical to the social and economic well being for the Town of Queensbury,
Warren County and the region in general, and the Town of Queensbury has been an active
participant in developing the critically important water quality management plan, and
WHEREAS, the adopted document, entitled, "Lake George — Plan for the Future"
identifies numerous recommendations and actions as being critical to pursuing the objectives of
preserving, protecting and enhancing the water quality throughout the Basin, including
examining alternatives to the current practices of using road salts to achieve winter road
maintenance and identifying best management practices to minimize the application rates of salt
and sand to roads throughout the Lake George Watershed, and
WHEREAS, by Resolution No.: 537,2008, the Queensbury Town Board authorized
submission of the Road Salt Alternatives and Best Management Pilot Project Fund Application for
State Assistance Payments in response to New York State's solicitation of Financial Assistance
Grant, and
WHEREAS, the New York State Department of State awarded to the Town of Queensbury
$149,835 in grant funds for implementation of the Road Salt Alternatives and Best Management
Pilot Project Fund Program and by Resolution No.: 260,2012, the Town Board accepted such
$149,835 in grant funds, and
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WHEREAS, the Town Board wishes to reaffirm its support of such Grant and NYS
Agreement #C303899 and designate David Wick, Executive Director of the Lake George Park
Commission as the person who will work with the Town of Queensbury to administer such Grant,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby reaffirms its support of$149,835 in
grant funding received in connection with New York State Agreement #C303899 regarding Road
Salt Alternatives and Best Management Pilot Project Fund Application for State Assistance
Payments Program in the interest of advancing the important work of protecting the preservation of
water quality of Lake George, and
BE IT FURTHER,
RESOLVED, that the Town Board further designates David Wick, Executive Director of
the Lake George Park Commission as the person who will work with the Town of Queensbury to
administer this Grant, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
take such other and further action necessary to effectuate the terms of this Resolution.
Duly adopted this 3`d day of July,2017, by the following vote:
AYES : Mr. Brewer, Mr. Strough, Mr. Metivier, Mr. Clements, Mr. Irish
NOES : None
ABSENT: None
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