3.4 3.4
BIDS\AWARD Bid—Truck for Parks&Rec— 10-16-17
RESOLUTION AUTHORIZING AWARD OF BID FOR PURCHASE OF
FORD F250 TRUCK FOR PARKS AND RECREATION DEPARTMENT
RESOLUTION NO.: , 2017
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, in accordance with Resolution No.: 281,2017, the Town of Queensbury's
Purchasing Agent duly advertised for bids for the purchase of a new Ford F250 truck to replace a
truck in the Parks and Recreation Department as described in bid specifications prepared by the
Director of Parks and Recreation(Director) and/or Purchasing Agent, and
WHEREAS, on October I01h, 2017, the Purchasing Agent duly received and opened all
bids received by the Town for the Truck, and
WHEREAS, the Director and Purchasing Agent have recommended that the Town Board
award the bid to the lowest, responsible bidder, VanBortel Ford, Inc., for the amount not to
exceed $26,000, and
WHEREAS, the Director has also requested authorization to purchase a plow harness and
related wiring for a plow controller, with such purchase and installation to be from Dejana for an
amount not to exceed $2,400,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for the
purchase of a new Ford F250 truck for use by the Department of Parks and Recreation from the
lowest, responsible bidder, VanBortel Ford, Inc., for an amount not to exceed $26,000, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Director of Parks
and Recreation to purchase a plow harness and related wiring for a plow controller, with such
purchase and installation to be from Dejana for an amount not to exceed $2,400,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that payment for such
truck and plow accessories shall be from Vehicles Account No.: 001-7110-2020, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the Town Budget Officer to
amend the Town Budget to transfer $28,400 from General Fund, Unappropriated Fund Balance
into Vehicles Account No.: 001-7110-2020 and make any other needed adjustments, budget
amendments, transfers or prepare any documentation necessary to effectuate all terms of this
Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Director of Parks and Recreation, Purchasing Agent and/or Town Budget Officer to take any and
all action necessary to effectuate the terms of this Resolution.
Duly adopted this 16 I day of October, 2017, by the following vote:
AYES
NOES
ABSENT:
BID OPENING RESULTS
FOR:
2017 OR NEWER F250 TRUCK FOR REC
Tuesday, October 10, 2017
2:00 PM
Supervisor's Conference Room
Town of Queensbury
Purchasing Agent: Joanne Watkins
Witnessed by: Steve Lovering,
COMPANY NAME& BID AMOUNT IRAN NON-COLLUSIVE
ADDRESS DIVESTMENT BID CERT.
ACT
VAN BORTEL FORD INC $26,000 YES YES
EAST ROCHESTER,NY
$31,403.60 FRONI MINI-BID N/A
GENESEE VALLEY FORD
LLC
AVON NY