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4.01 4.1 FINANCIAL\2017\Close Capital Project 210—Records Restoration Project— 11-6-17 RESOLUTION AUTHORIZING CLOSURE OF RECORDS RESTORATION CAPITAL PROJECT FUND #210 RESOLUTION NO.: , 2017 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, in accordance with Resolution No.: 160,2016, the Queensbury Town Board established the Records Restoration Capital Project Fund 4210 which established funding to provide for the Town's maps to be restored and scanned for replacement, and WHEREAS, Town Clerk has advised that the Project is complete and therefore the Project Fund may be closed, and WHEREAS, the Town's accounting records show that there is approximately $8,988.19 remaining in Fund 4210, and WHEREAS, the Town Board wishes to close such Fund 4210 and transfer its remaining balance to the Capital Reserve Fund 464, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town Budget Officer to close the Records Restoration Capital Project Fund 4210 and transfer its remaining $8,988.19 to the Capital Reserve Fund 464, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Town Clerk, Town Budget Officer and/or Accountant to take such other and further action as may be necessary to effectuate all terms of this Resolution. Duly adopted this 6th day of November, 2017, by the following vote: AYES NOES ABSENT: NOTICE OF ADOPTION At a Regular Meeting of the Town Board of the Town of Queensbury held on April 18th, 2016 at the Queensbury Center, Town of Queensbury, 742 Bay Road, Queensbury, New York, the following was adopted and is subject to permissive referendum: RESOLUTION AUTHORIZING ESTABLISHMENT OF RECORDS RESTORATION CAPITAL PROJECT FUND #210 AND ENGAGEMENT OF 1) GENERAL CODE FOR DOCUMENT MANAGEMENT SOLUTION SCANNED IMAGE PROCESSING SERVICES; AND 2) NYSID/IMAGE DATA FOR LARGE FORMAT SCANNING SERVICES RESOLUTION NO.:NOA 160, 2016 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Anthony Metivier WHEREAS, the Town of Queensbury wishes to establish a Capital Project that will provide for the Town's maps to be restored and scanned, and WHEREAS, the Town wishes to establish and fund the Revenue and Expense Accounts for the Capital Project in a total amount of$50,000, and WHEREAS, the Town Clerk requested and thereafter received and reviewed two (2) proposals for such Project and has recommended that the Town Board accept the joint project quote from General Code and Image Data, as set forth in General Code's March 21, 2016 proposal for Document Management Solution Scanned Image Processing Service (Map Project) for the amount of$2,800 and Image Data's March 15, 2016 proposal, as further clarified by the New York State Industries for the Disabled, Inc. ("NYSID")'s April 15, 2016 correspondence, for Large Format Scanning Services for an estimated cost of$18,427.50, and WHEREAS, accordingly, the Town Board wishes to establish Records Restoration Capital Project Fund #210 and authorize engagement of the services of General Code and NYSID/Image Data, k NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the establishment of the Records Restoration Capital Project Fund #210 in the amount of$50,000 which will establish funding for expenses associated with this Capital Project, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs that funding for such Capital Project shall be by a transfer from Capital Reserve Fund #64 in the amount of$50,000 to transfer to Records Restoration Capital Project Fund#210, and BE IT FURTHER, RESOLVED that the Town Board authorizes and directs the Town Budget Officer to take all action necessary to establish the following accounts for such appropriations and revenues as necessary: • Revenue Acct No. —210-0000-55031 (Interfund Revenue) $50,000; • Expense Acct No. —210-1460-4720 (Records Management) $50,000 • Increase Appr 001-9950-9030-0064 Transfer to Cap Project $50,000; and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and accepts the proposal of General Code and Image Data, as set forth in General Code's March 21, 2016 proposal for Document Management Solution Scanned Image Processing Service (Map Project) for the amount of$2,800 and Image Data's March 15, 2016 proposal, as further clarified by New York State Industries for 2 the Disabled, Inc. (NYSID)'s April 15, 2016 correspondence, for Large Format Scanning Services for an estimated cost of$18,427.50, provided that such amounts shall be paid upon presentation of appropriate vouchers to the Town and shall not include any prepayment for services, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or prepare any documentation necessary to establish such appropriations and estimated revenues, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign the proposals and/or any other necessary Agreements or documentation associated with the engagement of the services of General Code and NYSID/Image Data in form acceptable to the Town Supervisor, Town Clerk, Town Counsel and/or Town Budget Officer, and the Town Supervisor, Town Clerk and/or Town Budget Officer to take any and all actions necessary to effectuate all terms of this Resolution, and BE IT FURTHER, RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk to publish and post such notices and take such other actions as may be required by law. Duly adopted this 18th day of April, 2016, by the following vote: AYES : Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements NOES : None 3 l ABSENT : None I, Karen A. O'Brien,Deputy Town Clerk I of the Town of Queensbury, Warren County,New York, do hereby certify that I have compared the foregoing with the original resolution as listed above adopted at a Regular meeting of the Town Board of the Town of Queensbury held on the 18th day of April 2016 at which a quorum was present and that the same is a correct transcript there from and of the whole original thereof to date. IN WITNESS THEREOF, I have hereto set my hand and the SEAL of said Town of Queensbury, this 19th day of April 2016. SEAL SIGNED: Karen A. O'Brien Deputy Town Clerk I Town of Queensbury DATED: April 22, 2016 4