4.24 4.24
2018 ORGANIZATIONAL\Queensbury Senior Citizens—Administration and Programs
RESOLUTION AUTHORIZING AGREEMENTS
WITH QUEENSBURY SENIOR CITIZENS, INC.
RESOLUTION NO. ,2018
INTRODUCED BY
WHO MOVED FOR ITS ADOPTION
SECONDED BY
WHEREAS, the Queensbury Town Board wishes to authorize its annual Agreements
with the Queensbury Senior Citizens, Inc., one for the continued operation of recreational and
social programs for senior residents of the Town for the annual amount of$25,000 in accordance
with the Programs Services Agreement presented at this meeting and the other for administrative
services for the annual amount of $40,000 in accordance with the Administrative Services
Agreement also presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board authorizes the Programs Services
Agreement for an amount not to exceed $25,000 and Administrative Services Agreement for an
amount not to exceed $40,000 with the Queensbury Senior Citizens, Inc. and authorizes and directs
the Town Supervisor to execute such Agreements substantially in the forms presented to this
meeting, with funding for the Agreement(s) to be paid for from the appropriate Town account(s),
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
and/or Town Budget Officer to take such other and further actions as may be necessary to effectuate
the terms of this Resolution.
1
Duly adopted this I"day of January, 2018, by the following vote:
AYES
NOES
ABSENT:
2
{
QUEENSBURY
CENIOR
CITIZENS INC
SEN/ORS ON THE GO!
742 BAY ROAD, QUEENSBURY, NEW YORK 12804 I (518) 761-8224
C(—
Received by 4
September 30, 2017 NOV 1'3 2D11
Town of Queensbury
John Strough, Town Supervisor Supervisor's Office
Town of Queensbury
742 Bay Road
Queensbury,NY 12804
RE: 2018 Agreement between the Town of Queensbury and the Queensbury Senior Citizens, Inc.
Dear Supervisor Strough,
Both the Town of Queensbury and Queensbury Senior Citizens, Inc. can be extremely proud of our
partnership and programs we have developed together over many years. Our mission, like yours, is to
provide services to the residents of the town of Queensbury. While you are responsible for the
wellbeing of all residents we focus our efforts on residents age 55 and older, a group that continues to
increase year after year. Through our efforts we attempt to relieve some of the burden placed on the
Town to provide for this segment of the population. We look forward to expanding our partnership in
the future.
We request to continue the following contracts with the Town of Queensbury:
■ $40,000 for our Administrative Services agreement to continue administration of the Queensbury
Community Center
▪ $25,000 for our Program Services agreement to help Queensbury Senior Citizens continue to
provide senior services to our community
Membership and Center Usage statistics from January 1 through September 30
• Membership: 1,220 (active members who have paid dues)
• Center Usage: 1,908 (different individuals who have signed-in via MySenior Center)
Sincerely,
David Schwenker
President
Queensbury Senior Citizens, Inc.
www SeniorsenTheG-o:-org
ANNUAL AGREEMENTS\2018\Queensbury Senior Citizens—Program Services
AGREEMENT BETWEEN TOWN OF QUEENSBURY
AND
QUEENSBURY SENIOR CITIZENS, INC.
FOR PROGRAM SERVICES
THIS AGREEMENT, made as of January 1, 2018, by and between the TOWN OF
QUEENSBURY, Warren County, New York, (hereinafter referred to as the "TOWN") and
QUEENSBURY SENIOR CITIZENS, INC., a non-profit agency organized and existing
under the laws of the State of New York, with its principal place of business at 742 Bay Road,
Queensbury, New York, (hereinafter referred to as the "CONTRACTOR") in the manner
following:
WHEREAS, the parties previously entered into an Agreement for the Contractor to
provide the services described herein ("program services") and now wish to hereby enter into a
new Agreement for program services for 2018;
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS
FOLLOWS:
1. Contractor agrees to furnish community services to the Town and its residents for
the 2018 calendar year, which is also the Town's fiscal year, in consideration of the
sum set forth below. The services to be provided by the Contractor are:
Operation of recreational and social programs for senior residents of the
Town of Queensbury.
2. The Town agrees to pay Contractor the sum of $25,000 as full financial
consideration for the services previously set forth herein. Such amount shall be paid
as follows:
A. 100% upon submission of a Town Voucher (see Exhibit A to this Agreement)
and approval of the Voucher by the Town Supervisor. None of these funds may
be used for capital improvements on privately owned structures.
B. Prior to payment, the Town shall require submission of the following
supporting information or documents: 2017 Annual Report including Financial
Statements.
C. In addition to the payment specified above, the Town also agrees to provide
exclusive use of the "Senior Room" and "Downstairs Recreation Room."
3. The Contractor additionally agrees to furnish to the Town throughout the term of
this Agreement all financial and program information reasonably requested which is
related to the services provided.
4. It is understood and agreed that the relationship of the Contractor to the Town shall
be that of independent contractor. The Contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an
officer or employee of the Town.
5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any
and all claims arising out of the performance of this Agreement which are made against
the Contractor.
6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without
the previous written consent of the Town.
7. This Agreement may be terminated by either party upon thirty (30) days' notice in
writing to the other party. The Contractor further agrees that in the event of cancellation
of this Agreement by either party, it will make a full and final accounting of all Town
funds received under this Agreement within thirty (30) days after notification of
cancellation has been issued.
8. Unless cancelled earlier under the terms of the preceding paragraph, this Agreement
expires on December 31,2018.
IN WITNESS WHEREOF, the parties have signed this Agreement to be effective on the
day and year first above written.
TOWN OF QUEENSBURY QUEENSBURY SENIOR CITIZENS, INC.
BY: BY:
JOHN F. STROUGH MELISSA PAGNOTTA
TOWN SUPERVISOR CO-DIRECTOR
DATE: JANUARY ,2018 DATE: JANUARY ,2018
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD 742 BAY ROAD
QUEENSBURY,NY 12804 QUEENSBURY, NY 12804
EXHI A,t-r A
BILLING VOUCHER
Submitted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSBURY,NY 12804
Phone:518-761-8201 Fax:518-745-4445
NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only)
Department PO NO. IF/IP ACCOUNT CODE S DISTRIBUTION
VENDOR NO.
C L
A
M
A
T L I
OUR CUSTOMER ACCOUNT NO. TOTAL $ 0.00
This form is to be used by: $Vendors not furnishing their own pre-printed invoice form.
$Department Managers to approve vendor invoices for payment.
DATE INVOICE NUMBER DESCRIPTION $AMOUNT DUE
TOTAL AMOUNT DUE
$0 00
CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the
Town,including all information and documents required by a Contract where applicable;that no portion has been previously
paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due.
Date: Signature: Title:
DEPARTMENT APPROVAL Comptroller's Office Use
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts,where applicable. The Returned
services and/or materials,including all required information and documents, Reason
have been furnished to the Town of Queensbury,and the amount approved
is due for payment. Entered
Authorized Due Date
Date: Dec 5, 2017 Official Comptroller
TOWN OF QUEENSBURY comptrollergprolbillingvoucher.wb3 Mar2002
n.
ANNUAL AGREEMENTS\2018\Queensbury Senior Citizens—Administrative Services
AGREEMENT
BETWEEN TOWN OF QUEENSBURY
AND
QUEENSBURY SENIOR CITIZENS, INC.
FOR ADMINISTRATIVE SERVICES
THIS AGREEMENT, made as of January 1, 2018, by and between the TOWN OF
QUEENSBURY, a municipality organized and existing pursuant to the laws of the State of New
York with offices located at 742 Bay Road, Queensbury, New York 12804 (hereinafter referred
to as the "TOWN") and QUEENSBURY SENIOR CITIZENS, INC., a not-for-profit
corporation organized and existing under the laws of the State of New York with its principal
place of business at 742 Bay Road, Queensbury, New York (hereinafter referred to as the
"CONTRACTOR"), in the manner following:
IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1. The Contractor agrees to furnish services to the Town for the 2018 calendar year, which
is also the Town's fiscal year, in consideration of the sum set forth below. The services to
be provided by the Contractor are:
Administration of the Town of Queensbury Activity Center.
2. In particular, the Contractor agrees to provide the following services:
A. Scheduling the use of the Queensbury Center among the various groups and
organizations who request its use:
i. The Town of Queensbury, including all Departments, Boards and Town
Officials, shall have priority for use of the Center and shall have access to the
Center at all times.
ii. Coordination of Center monthly scheduling calendars, including QSC
SENIOR calendar and SET UPS calendar.
iii. Receipt and management of applications for building use.
1
iv. Resolve building scheduling use issues.
B. Answering incoming calls at Reception Desk and providing appropriate
information and referrals to community resources as needed.
C. Greeting, welcoming and providing information to walk-ins.
D. Providing facility tours as needed.
3. The Town agrees to pay the Contractor the annual sum of $40,000 as full financial
consideration for the services previously set forth. Such amount shall be paid as follows:
A. 100% upon submission of a Town Voucher(see Exhibit A to this Agreement) and
approval of the Voucher by the Town Supervisor. None of these funds may be
used for capital improvements on privately owned structures.
4. Consideration shall also include the computer which is currently located at the Center and
identified as Town of Queensbury Asset #9048, and which shall become the property of
the Contractor.
5. On matters mentioned as contractual obligations herein, the Contractor shall be under the
direction of and report to the Town Supervisor.
6. All fees received for use of the Center shall be made payable to the Town of Queensbury
and delivered to the Town Budget Officer.
7. The Contractor may use the telephone(s) currently located at the Center but shall
reimburse the Town for any long distance telephone calls made by the Contractor or any
of its members, employees,volunteers or agents.
8. The Contractor agrees to furnish to the Town throughout the term of this Agreement all
financial information reasonably requested which is related to the services provided.
9. It is understood and agreed that the relationship of the Contractor to the Town shall be
that of independent contractor. The Contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an officer
or employee of the Town.
2
10. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any
and all claims arising out of the performance of this Agreement which are made against
the Contractor.
11. The Contractor agrees that it will neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without the
prior written consent of the Town.
12. This Agreement may be terminated by either party upon thirty (30) days' notice in
writing to the other party. The Contractor further agrees that in the event of cancellation
of this Agreement by either party it will make a full and final accounting of all Town
funds received under this Agreement within thirty (30) days after notification of
cancellation has been issued.
13. Unless cancelled earlier under the terms of the preceding paragraph, this Agreement shall
expire on December 31, 2018.
14. It is agreed by the parties that this Agreement constitutes the full and complete agreement
by the parties as to administrative services and that it may not be changed verbally.
IN WITNESS WHEREOF, the parties have signed this Agreement to be effective on the day
and year first above written.
TOWN OF QUEENSBURY QUEENSBURY SENIOR CITIZENS,INC.
BY: BY:
JOHN F. STROUGH MELISSA PAGNOTTA
TOWN SUPERVISOR CO-DIRECTOR
DATE: JANUARY , 2018 DATE: JANUARY_,2018
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD 742 BAY ROAD
QUEENSBURY, NY 12804 QUEENSBURY,NY 12804
3
E)(141611— A
BILLING VOUCHER
Submitted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSBURY,NY 12804
Phone:518-761-8201 Fax:518-745-4445
NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only)
Department Town Board PO NO. IMP ACCOUNT CODE S DISTRIBUTION
VENDOR NO.
C
Queensbury Senior Citizens, Inc.
A
M
A
T
OUR CUSTOMER ACCOUNT NO. TOTAL $ OAO
This form is to be used by: $Vendors not furnishing their own pre-printed invoice form.
$Department Managers to approve vendor invoices for payment.
DATE INVOICE NUMBER DESCRIPTION $AMOUNT DUE
TOTAL AMOUNT DUE
$0 00
CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the
Town,including all information and documents required by a Contract where applicable;that no portion has been previously
paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due.
Date: Signature: Title:
•
DEPARTMENT APPROVAL Comptroller's Office Use
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts,where applicable. The Returned
services and/or materials,including all required information and documents, Reason
have been furnished to the Town of Queensbury,and the amount approved
is due for payment. Entered
Authorized Due Date
Date: Dec 5, 2017 Official Comptroller
TOWN OF QUEENSBURY comptroilertgproIbilling voucher.wb3 Mar2002