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BIDS\AWARD Bid—Vehicle for Water— i-1-18
RESOLUTION AUTHORIZING AWARD OF BID FOR PURCHASE OF
REPLACEMENT VEHICLE FOR TOWN WATER DEPARTMENT
RESOLUTION NO.: , 2018
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, in accordance with Resolution No.: 359,2017, the Town of Queensbury's
Purchasing Agent duly advertised for bids for the purchase of a 2017 or newer all-wheel drive sedan
type of vehicle as was described in bid specifications prepared by the Water Superintendent and/or
Purchasing Agent, and
WHEREAS, on December 20th, 2017, the Purchasing Agent duly received and opened all
bids received by the Town for the vehicle, and
WHEREAS, the Water Superintendent and Purchasing Agent reviewed all received bids
and have recommended that the Town Board award the bid to the lowest, responsible bidder,
NYE Automotive Group, for an amount not to exceed $25,199.06, and
WHEREAS, the Water Superintendent has also requested authorization to purchase
needed ancillary equipment for the vehicle for a total amount not to exceed $1,000,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for the
purchase of a new Ford Fusion SE AWD for use by the Water Department from the lowest,
responsible bidder, NYE Automotive Group, for an amount not to exceed $25,199.06, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Water
Superintendent to purchase needed ancillary equipment for the vehicle for a total amount not to
exceed $1,OOO,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that payment for such
vehicle and equipment shall be from Vehicles Account No.: 040-8340-2020, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the Town Budget Officer to
amend the Town Budget to transfer $27,000 from the Water Treatment Chemicals Account No.:
040-8330-4271 into Vehicles Account No.: 040-8340-2020 and make any other needed
adjustments or take any action necessary to effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Water Superintendent, Purchasing Agent and/or Town Budget Officer to take any and all action
necessary to effectuate the terms of this Resolution.
Duly adopted this 1St day of January, 2018, by the following vote:
AYES
NOES
ABSENT:
-s
RESOLUTION AUTHORIZING ADVERTISEMENT OF BIDS FOR
REPLACEMENT VEHICLE FOR TOWN WATER DEPARTMENT
RESOLUTION NO.: 359,2017
INTRODUCED BY: Mr.Tim Brewer
WHO MOVED ITS ADOPTION •
SECONDED BY: Mr. George Ferone
WHEREAS, the Town of Queensbury's Water Superintendent has advised the Town Board
that the Water Superintendent's vehicle will not pass inspection due to structural issues and needs
to be replaced and therefore he wishes to advertise for bids for the purchase of a 2017 or newer all-
wheel drive sedan type of vehicle as will be described in bid documents/specifications to be
prepared by the Water Superintendent or Purchasing Agent, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder meeting New York State statutory requirements and
the requirements set forth in the Town's bidding documents,
NOW, THEREFORE,BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
Queensbury Purchasing Agent to publish an advertisement for bids for a 2017 or newer all-wheel
drive sedan type of vehicle as described above in the official newspaper for the Town of
Queensbury and/or through the New York State Office of General Services Procurement Program,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to
open, read aloud and record all bids received and present the bids to the next regular or special
Town Board meeting.
Duly adopted this 4th day of December,2017,by the following vote:
AYES : Mr. Brewer,Mr. Strough,Mr. Metivier,Mr. Clements,Mr. Ferone
NOES : None
ABSENT: None
Award 22898 Mini-Bid Response Opening Results for Mini-Bid # 17120062
Summary of Vehicle(s) Built to Specifications offered by Contractors
Total#of Total NYS Contract Model Model and
Rank Bidder(#) Mini-Bid# Contractor Contract# Vehicles Price for Year Make Trim Level
Mini-Bid
Summary of Pre-Existing Inventory Vehicle(s)offered by Contractors
Total# Grand Total NYS
Rank Bidder(#) Mini-Bid# Contractor Contract# of Contract Price of
Vehicles Vehicles Bid
1 Bidder 17120062 NYE Automotive Group PC67318 1 $25,199.06
2 Bidder(2) 17120062 GENESEE VALLY FORD LLC PC67357 1 $26,585.00
Detail of each Pre-Existing Inventory Vehicle offered by Contractors
Total NYS Contract Model Model and
Rank Bidder(#) Mini-Bid# Contractor Contract# Ref.# Price for Make
Year Trim Level
Mini-Bid
1 Bidder 17120062 NYE Automotive Group PC67318 001 $25,199.06 2018 Ford Fusion SE AWD
2 Bidder(2) 17120062 GENESEE VALLY FORD LLC PC67357 001 $26,585.00 2018 FORD FUSION
Late Bids and No Bids Received for Mini-Bid
Late Bid(#) Mini-Bid# Contractor Contract# Date/Time Bid Arrived
None
No Bid(#) Mini-Bid# Contractor Contract# Reason for No Bid
None