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01-08-2018 REVISED Town of Queensbury WORKSHOP AGENDA Monday, January 8, 2017, 7:00 PM Supervisor's Conference Room — Town Hall Resolution Authorizing Hiring of Jeremy Pound as Full-Time MEO for Town Highway Dept. Resolution Authorizing Engagement of Utility Service Company, Inc. for Ice Pigging Services DISCUSSION: • YMCA 7:00 — 7:15 o Brian Bearor and Kayla Carlozzi • Solarize Queensbury 7:15 — 7:30 • Interview applicants for Planning Board and Zoning Board of Appeals o John Weber ZBA 7:30 — 7:45 o Brent McDevitt ZBA 7:45 — 8:00 o Catherine Hamlin PB/ZBA 8:00 — 8:15 o Michael Dixon PB 8:15 — 8:30 o Oliver Nichols PB 8:30 — 8:45 o Ron Montesi PB 8:45 — 9:00 • Update on other town issues 9:00 — 9:30 And Executive Session 742 Bay Road Queensbury, NY 12804 Phone (518) 761-8229 http://www.queensbury.net APPOINTWNTS�WO for Highway—Jeremy Pound—1-8-18 RESOLUTION AUTHORIZING HIRING OF JEREMY POUND AS FULL-TIME MOTOR EQUIPMENT OPERATOR FOR TOWN HIGHWAY DEPARTMENT RESOLUTION NO.: ,2018 INTRODUCED BY: WHO MOVED FOR ITS ADOPTION SECONDED BY: WHEREAS, the Town of Queensbury's Highway Superintendent has advised the Town Board that there is currently a vacancy in a full-time Motor Equipment Operator (MEO) position in the Highway Department, and WHEREAS, the Highway Superintendent posted availability for the position, reviewed resumes and has made a hiring recommendation to the Town Board to hire Jeremy Pound, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the hiring of Jeremy Pound as a full-time Motor Equipment Operators (MEO) in the Town's Highway Department effective on or about January 9t'', 2018 subject to Mr. Pound's successful passing of a pre-employment physical as required by Town Policy and successful completion of a twenty-six (26)week probationary period, and contingent upon the Town successfully completing background checks as reasonably necessary to judge fitness for the duties for which hired and drug and/or alcohol screening, and BE IT FURTHER, RESOLVED, that Mr. Pound shall be paid at the hourly rate of pay for the MEO position as delineated in the Town's current Agreement with the Civil Service Employees Association, and BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor, Highway Superintendent and/or Town Budget Officer to complete any forms and take any action necessary to effectuate the terms of this Resolution. Duly adopted this 8ffi day of January, 2018 by the following vote: AYES NOES ABSENT: SERVICES14ility Service Co—Suez—Ice Pigging—Sole Source Vendor—1-8-18 RESOLUTION AUTHORIZING ENGAGEMENT OF UTILITY SERVICE COMPANY, INC. FOR ICE PIGGING SERVICES RESOLUTION NO.: ,2018 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, the Town of Queensbury's Water Superintendent has advised the Town Board that for the past three (3) years, his Department has constantly dealt with water quality issues, including discolored water, in the Glenwood Avenue area of Queensbury due to the pipe being unlined cast iron pipe from the 1930's, with replacement costs of such 2700 LF of pipe to cost approximately $300,000 from Quaker to Bay Road, and WHEREAS, the Water Superintendent has therefore requested that the Town Board authorize the services of Utility Service Company, Inc., (USCI) for "ice pigging" of the potable water main in the vicinity of Glenwood Avenue, which ice pigging technology allows for cleaning of the water main without cutting into it to create entry and exit points, at a significant cost savings to the Town, and WHEREAS, Suez Utility Service Co., Inc. has granted in its capacity as exclusive worldwide licensee, the Sole Rights holder of the ice pigging technology for the water and wastewater industry in the United States to USCI and therefore, the Town Board wishes to declare USCI as a sole source provider, and WHEREAS, the cost of such ice pigging services is $15,000 as set forth in USCI's Proposal dated February 29, 2016 presented at this meeting, and WHEREAS, the Town will adhere to all New York State Law bidding requirements as applicable and the cost is less than the statutory requirement for seeking bids, NOW, THEREFORE, BE IT RESOLVED, that for the reasons outlined above, in these circumstances the Queensbury Town Board hereby waives its requirement under the Town of Queensbury's Purchasing Policy for two (2)written quotes, and BE IT FURTHER, RESOLVED, that the Queensbury Town Board hereby authorizes and directs the engagement of the services of Utility Service Company, Inc., (USCI) as a sole source provider for "ice pigging" of the potable water main in the vicinity of Glenwood for $15,000 as set forth in USCI'S Proposal dated February 29, 2016 presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs that payment shall be made from the Water Department's Unappropriated Fund Balance and further authorizes and directs the Town Budget Officer to amend the Town Budget by transferring $15,000 from such Unappropriated Fund Balance to Misc. Account No.: 040-8340-4400 and take any and all other actions necessary to provide for such payment, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute the USCI Proposal dated February 29, 2016 substantially in the form presented at this 2 meeting, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Water Superintendent and/or Town Budget Officer to take such other and further actions as may be necessary to effectuate the terms of this Resolution. Duly adopted this 8th day of January, 2018, by the following vote: AYES NOES ABSENT: 3 Proposal From �UIhty UTILITY SERVICE COMPANY, INC. S;eCV1C@;: 1230 Peachtree St NE,Suite 1100-Promenade •Atlanta,GA 30309 Group Toll-free: 855-526-4413 I Fax: 478-987-2991 utilityservice.com Date: 29 February 2016 Submitted by: Roger Linder Local Phone: 585-645-2208 SFID: 43476 CN: SO: Proposal Submitted To: Phone Number: Fax Number: Town of Queensbury 518-793-8866 Street Address: Description of Work to be Performed: 742 Bay Road Ice Pigging Potable Water Main City: State: Zip Code: County/Parish: Queensbury NY 12804 Warren Accounts Payable Contact Name: Email: Job Site Address: Mr.Alex Benway alexb@queensbury.net Glenwood Avenue Job Contact(Inspection Reports): Email: Length(FT): Size(Inches): Material: Mr. Alex Benway alexb@queensbury.net 3,000 8 CI Utility Service Co.,Inc.agrees to provide all labor,equipment,and materials needed to complete the following: 1. USCI shall produce approximately 2,700 gallons of ice slurry for delivery and removal from the water mains each day of work to clean sediments, loose deposits,and biofilms from the water main covered under this proposal. The water mains to be cleaned and procedures are listed in Addendum A. 2. Based upon the information provided by the Owner to USCI, USCI estimates this project will take 1 full load to complete. 3. This proposal is based on the assumption that the work shall be carried out following similar work in the region to minimize mobilization costs. Please sign and date this proposal and fax one copy to our office. Fifteen Thousand,and No/100 US Dollars $15,000.00 Payment to be made as follows: Payment in Full Completion of Work-plus all applicable taxes Remittance Address: Utility Service Co., Inc., P 0 Box 674233, Dallas, TX 75267-4233 All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifications submitted, per Authorized `7i ,L� � D/ standard practices. Any alteration or deviation from above specifications involving USG Signature �(� extra costs will be executed only upon written orders,and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire,tornado and other Note: This proposal may be withdrawn by us if not necessary insurance. Our workers are fully covered by Workmen's Compensation accepted within Sixty(60) days. Insurance. Acceptance of Proposal- The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Fiscal Yr Beginning Month Signature Date of Acceptance Printed Name ©2013 Utility Service Company CONFIDENTIAL Proposal From • Utility UTILITY SERVICE COMPANY, INC. Service 1230 Peachtree St NE,Suite 1100-Promenade •Atlanta, GA 30309 Crpup Toll-free: 855-526-4413 I Fax: 478-987-2991 utilityservice.com Town of Queensbury/Glenwood Avenue 4. Owner agrees to provide the following: a. All potable water necessary to create the ice slurry, b. Secure location to store the ice making equipment, c. Network Operators to isolate and re-open valves and hydrants during the project, d. MOT(Maintenance of Traffic) procedures in accordance with the requirements written in The Manual of Uniform Traffic Devices. e. A tanker truck to haul the wastes where a sanitary sewer is not in close proximity. Note:The discharge should not be to ground unless specific State approval is acquired. f. Exercise all relevant valves and hydrants and test for operational working order. g. A complete isolation of the main on the day of operation. 5. USCI shall provide a report summarizing the daily cleaning events,water quality pre and post cleaning, and a quantitative amount of sediments removed only on those lines where a connection can be made to the discharge point. 6. USCI shall endeavor to manage the ice concentration to maximize cleaning efficiency and minimize the removal of tuberculation that could cause future water quality complaints. 7. Owner agrees that there is considerable expense to produce 2,700 gallons of ice slurry and that the ice slurry cannot be held for more than 12 hours before it becomes unusable. If on a scheduled work day, Owner cannot isolate the water main or does not have the needed personnel, USCI shall charge the Owner the Full Daily Rate of$15,000 USD per day. 8. USCI shall not charge Owner the above-mentioned Daily Rate, if USCI cannot perform the complete day's work due to those factors under USCI's control, i.e.the ice is not in suitable condition, USCI cannot provide the necessary labor,equipment failure,etc. 9. Due to the potential condition or deterioration of assets that may or may not have been maintained, Owner shall indemnify USCI,and all officers and agents of USCI,against all damages,costs or expenses that may result from damage to property or personal injury caused by reason of the Owner's failure to maintain its assets or deterioration of Owner's assets in relation to any work in connection with this Agreement.Such indemnity includes, but is not limited to,damage to property or personal injury occasioned by any negligence, act or omission to act by USCI or any of its servants,agents,employees,or any subcontractor retained by USCI to perform any of the work contemplated by or under this agreement. 10. Once delivered to the job site, ownership of the ice slurry is transferred to Owner. All ice delivered to and removed from the water main,along with the wastes generated from the resulting process shall be the sole property of Owner. Owner shall dictate the specific disposal procedures to be employed during the process. ©2013 Utility Service Company CONFIDENTIAL Proposal From Utility .�, UTILITY SERVICE COMPANY, INC. Service 1230 Peachtree St NE,Suite 1100-Promenade •Atlanta, GA 30309 Group :. Toll-free: 855-526-4413 I Fax: 478-987-2991 utilityservice.com Town of Queensbury/Glenwood Avenue Responsibility Ice Making Procedure Owner 1. The ice delivery unit and ice making unit shall be staged in a suitable level area, preferably a fenced area at a water treatment plant or other facility. The facility needs access to potable water, preferably a hydrant but also a water spigot will work. USCI 2. The hoses and fittings connecting the ice maker and delivery unit shall be disinfected and connected. This connection makes a closed loop system between the ice maker and delivery unit. The only place for contaminates to enter the system are through the tank hatch which shall be closed except for visual inspection by the operator. USCI 3. Approximately 2,700 gallons of potable water shall be added to the delivery tank, along with approximately 1100Ibs of NSF-60 Certified Sodium Chloride. USCI 4. If requested by the Owner, the Chlorine residual in the brine solution may be increased to 10ppm. The chlorine residual shall be tested, and then the appropriate amount of NSF-60 Certified Sodium hypochlorite shall be added to the brine solution. The solution shall be retested to confirm the chlorine residual. USCI 5. The PLC controlling the ice making process shall be started and allowed to run overnight. USCI shall monitor the procedure overnight via periodic visits or remote monitoring. USCI 6. After completion of the ice making process, the delivery pump shall be started and a small amount of ice shall be tested to determine the ice fraction. If the ice fraction is below the project's requirement,the ice making process shall continue. USCI 7. If the ice fraction is in accordance with the project's requirement,then the ice maker shall be shut off and disconnected. The ice contained in the delivery unit shall be delivered to the job site. ©2013 Utility Service Company CONFIDENTIAL Proposal From utlll�.jr�� UTILITY SERVICE COMPANY, INC. !'':'Ser*itek 1230 Peachtree St NE,Suite 1100 -Promenade •Atlanta,GA 30309 Toll-free: 855-526-4413 I Fax: 478-987-2991 utilityservice.com Town of Queensbury/Glenwood Avenue Responsibility On-Site Delivery Actions Owner 1. Owner shall setup and maintain traffic control procedures in conjunction with the setup procedures listed in Steps 2-3. USCI 2. The ice pigging delivery unit shall be parked near the insertion fitting. • Hoses shall be setup from the delivery unit to the insertion point. • The insertion point shall be flushed to clean out the barrel, and then shut off. • The insertion point fittings shall be disinfected with 250ppm CI solution. • The hoses shall be connected to the insertion point. USCI 3. Where possible, the extraction point instrumentation unit shall be setup near the extraction hydrant. • Hoses shall be setup from the instrumentation unit to the hydrant. • Hoses shall run from the instrumentation unit to the sanitary sewer. • De-chlorination equipment shall be setup where required. • The hydrant shall be flushed to clean out the barrel,then shut off • The hydrant fittings shall be disinfected with 250ppm CI solution. • The instrumentation unit connected to the hydrant, and the hydrant turned on. • Water quality readings shall be taken. • The unit shall be allowed to flow water. Owner 4. The final valves shall be closed to isolate the water main. USCI 5. The isolation of the main shall be verified by the instrumentation unit. The extraction hydrant valve shall be closed after main isolation is verified and before the pressure goes below 20psi in the main. USCI 6. The insertion point valve shall be opened and the ice slurry pumped into the water main. • Prior to pumping the percent solids of the ice slurry shall be documented. The extraction hydrant valve shall be operated to allow for the displacement of water by the introduction of the ice and maintain the pressure above 20psi in the main. USCI 7. Once the proper amount of ice slurry has been delivered, the insertion point and extraction hydrant valve shall be closed and the pressure is maintained above 20psi in the main. ©2013 Utility Service Company CONFIDENTIAL Proposal From €Utility j n UTILITY SERVICE COMPANY, INC. Service 1230 Peachtree St NE,Suite 1100-Promenade •Atlanta,GA 30309 Op Toll-free: 855-526-4413 I Fax: 478-987-2991 utilityservice.com Town of Queensbury/Glenwood Avenue Owner 8. IMMEDIATELY, the upstream main line valve shall be opened to supply the needed pressure to push the ice pig through the main. USCI 9. Once full system pressure, as observed prior to system shutdown, is monitored at the instrumentation unit,the operator shall open the extraction hydrant valve to control the flow of water and monitor the progress of the ice pig. USCI 10. Once the pig is monitored to arrive,the flow of water shall be diverted from the de- chlorination equipment to flow to the sanitary sewer specified by the Owner. USCI 11. The water quality shall be monitored and flow shall continue until the water quality returns to the initial water quality readings. • Final chlorine shall be documented. USCI 12. The insertion point shall be flushed to remove any ice that remains between the water main and hydrant. USCI 13. The entrance and exit locations shall be cleaned up with all materials and equipment removed from the site. Owner 14. The downstream main valve shall be opened and returned to full service. ©2013 Utility Service Company CONFIDENTIAL Proposal From , Utility `, UTILITY SERVICE COMPANY, INC. Service `, 1230 Peachtree St NE,Suite 1100 -Promenade •Atlanta,GA 30309 Group ;;. Toll-free: 855-526-4413 I Fax: 478-987-2991 utilityservice.com Town of Queensbury/Glenwood Avenue Proposed Schedule of Work Discharge Disposal Ice Quantity Date Run# Insertion Point Point Method Length(FT) Pipe Dia.(in) Pipe Material (Gals) TBC 1 A B Sewer 2,700 8 CI 2700 Note: Please refer to attached map for insertion/discharge points. ©2013 Utility Service Company CONFIDENTIAL sue2 SUEZ Advanced Solutions UK February 1st,2017 Sole Source Letter To Whom It May Concern: This letter serves to provide notification that the Sole Rights holder of the Ice Pigging technology for the water and waste water industry for the territory of the United States of America, has been granted by SUEZ Advanced Solutions UK Limited in its capacity as exclusive word wide licensee, to Utility Service Co. Inc., (company number 58-1920989 whose registered office is at P.O. Box 1350, 535 Courtney Hodges Blvd, Perry, Georgia, 31069). Yours faithfully, 1 _ Matthew Stephenson Business Unit Director—Ice Pigging • SUEZ Advanced Solutions UK Ltd(Formerly Aqualogy Environment Ltd) +44(0)1454 804040-www.aqualogyuk.com 290 Aztec West,Bristol BS32 4SU