2.20 2.20
BIDS\AWARD Bid—Electric Vehicle for Wastewater—2-12-18
RESOLUTION AUTHORIZING AWARD OF BID FOR PURCHASE OF
ELECTRIC VEHICLE FOR TOWN WASTEWATER DEPARTMENT
RESOLUTION NO.: , 2018
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, in accordance with Resolution No.: 63,2018, the Town of Queensbury's
Purchasing Agent provided specifications for a 2017 or newer electric vehicle to the New York
State Office of General Services Procurement Program, and
WHEREAS, on February 7t'', 2018, the Purchasing Agent duly received and opened the
one and only bid from the New York State Office of General Services Procurement Program
received by the Town for the vehicle, and
WHEREAS, the Wastewater Director and Purchasing Agent reviewed such bid and have
recommended that the Town Board award the bid for the only and therefore lowest, responsible
bid for a 2018 Nissan LEAF through the New York State Office of General Services Procurement
Program Group 40451, Award 22898 for an amount not to exceed $26,082.21 and approves an
additional$1,500 for ancillary items needed to make it Wastewater Department ready, and
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the only and
therefore lowest, responsible bid for a 2018 Nissan LEAF through the New York State Office of
General Services Procurement Program Group 40451, Award 22898 for an amount not to exceed
$26,082.21 and approves an additional $1,500 for ancillary items needed to make it Wastewater
Department ready, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
purchase shall be by a transfer of a total of $27,583 from the Wastewater Department's
undesignated, unassigned fund balances as follows:
• Pershing Ashley Coolidge - 030 - $ 263
• Technical Park - 033 - $ 809
• South Queensbury - 035 — $ 540
• Route 9 - 036 — $ 10,790
• Main St. - 037 - $ 540
• Qby Consolidated - 032 - $ 14,101
• Reservoir Park - 031 - $ 540
to Vehicles Account No.: 032-8120-2020 and the Town Budget Officer shall amend the 2018
Town Budget, make any adjustments, budget amendments, transfers or prepare any
documentation necessary to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Wastewater Director, Purchasing Agent and/or Town Budget Officer to take any and all action
necessary to effectuate the terms of this Resolution.
Duly adopted this 12 I day of February, 2018, by the following vote:
AYES
NOES
ABSENT:
,
GROUP 40451 -Light Duty Vehicles Appendix C:#5
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General Form Instructions
See also Part D of this form, Charts,Definitions,and Instructions,
This form is to be used by a Contractor to respond to a Mini-Bid for Award 22898 (Class 1 and Class 2 Vehicles). Mini-Bids
for Award 22898 are listed at the"Link to Award 22898 Mini-Bids" below. If your business is not an approved Contractor
under Award 22898,then your Mini-Bid response shall be rejected (see"Link to Award 22898 Contract Information" below
for a list of approved Contractors).
If you are responding to a Mini-Bid with a number starting with the letter"T,"and your business is a Contractor under
Award 22904(Class 3 through Class 8 Vehicles),you must respond using Form B (Class 3-8): Mini-Bid Response, (see
"Vehicle Dealers -How to Sell"at https://vehicles.nyspro.ogs.ny.gov).
A Mini-Bid Response for a Lease Vehicle shall only be accepted from a Contractor if OGS has approved the addition of one
(1)or more Lease Providers for its Contract(see"Link to Award 22898 Contract Information" below for a list of approved
Lease Providers for each Contractor).
A Contractor responding to a Mini-Bid for Award 22898 shall complete Part B of this form to offer Vehicle(s) Built to
Specifications, and/or shall complete Part C of this form to offer Pre-Existing Inventory Vehicles.The Type(s) of Vehicles
requested by the Authorized User, and the"Bid Due Date"are identified on each Mini-Bid posted at the"Link to Award 22898 Mini-
Bids" below.
The Contractor is responsible for reviewing the completed Form B (Class 1-2): Mini-Bid Response prior to submittal and ensuring
that all necessary fields have been populated correctly. For assistance in completing and submitting this form, please contact the
Vehicle Marketplace Team at the Vehicle Marketplace Email Address listed below.
For questions about the Vehicles requested, or to discuss suggested changes to the Authorized User Specifications, please contact
the Authorized User identified on the applicable Mini-Bid posted at the"Link to Award 22898 Mini-Bids"below, prior to the"Bid Due
Date"for the Mini-Bid.
Link to Award 22898 Mini-Bids: https://vehicles.nvspro.ogs.nv.gov/vehicle-request-list
Link to Award 22898 Contract Information: http://www.ogs.ny.gov/purchase/spq/awards/4045122898can.htm
Vehicle Marketplace Team Email Address: NYSPro.VehicleMarketPlace(a�ogs.ny.gov
How to submit this form
1. Save this blank Excel worksheet to your computer.When saving the file, name it using the following naming convention for the file
name: "22898-17090001-PC12345.xlxs"(i.e.,Award#-Mini-Bid#-Contract#).
2. Complete all yellow-colored cells in Parts A, B (if offering Vehicles Built to Specifications), and C (if offering Pre-Existing Inventory
Vehicles). Drop-down menus are provided for some questions.To use the drop-down, select the yellow-colored cell, click on the
small downward-pointing arrow at the bottom right of the cell to see the drop-down list, and select your response. Failure to enter a
response in a yellow-colored cell may result in the Mini-Bid response being deemed non-responsive and in the disqualification of the
Mini-Bid response.
3. Email the completed Form B (Class 1-2): Mini-Bid Response, prior to the"Bid Due Date"for the Mini-Bid, to the Vehicle
Marketplace Team at the email address below, using the following naming convention for the email subject name: "22898-17090001-
PC12345" (i.e.,Award#-Mini-Bid#-Contract#).
Vehicle Marketplace Team Email Address: NYSPro.VehicleMarketPlaceAogs.nv.gov
4.Additional guidelines for Form B(Class 1-2): Mini-Bid Response submittal:
a) Pricing submitted using a format other than this spreadsheet shall be deemed non-responsive and shall be rejected;
b) Do not submit completed worksheets in PDF, JPG or any type of file format other than Excel;
c) Do not submit multiple Form B (Class 1-2): Mini-Bid Responses in one email; and
d) Do not include notes about the Mini-Bid or other information in the body of the email.
Award 22898 Contract Form B(Class 1-2):Mini-Bid Response Page 1 of 4
GROUP 40451 -Light Duty Vehicles Appendix C:#5
Part A: Mini-Bid and Contractor Information
Q# Part A-1: Mini-Bid Questions Contractor Response
1.0 Mini-Bid Number(e.g. 17030001). See"Link to Award 22898 Mini-Bids"above. 18010184
2.0 Is the Mini-Bid for Vehicle(s)to be purchased or leased by the Authorized User?[click Purchased
on yellow box and use drop-down menu] -
3.0 Are Vehicle(s) Built to Specifications being offered in response to the Mini-Bid?[click Yes, Part B of this form has been
on yellow box and use drop-down menu] completed.
4.0 Are Pre-Existing Inventory Vehicle(s) being offered in response to the Mini-Bid?[click Yes, Part C of this form has been
on yellow box and use drop-down menu] completed.
Q# Part A-2: Contractor Information Contractor Response
1.0 Full Legal Business Name, including DBA if applicable KINGSTON AUTOMOTIVE LLC
2.0 State Contract Number(e.g., PC12345) PC67295
3.0 Federal Employer Identification Number/FEIN (e.g. 14-1234567) 1100153608
4.0 NYS Vendor ID Number(e.g., 1000012345) 202545547
5.0. Primary Contact Information
5.1 Contact Name GEORGE MCEVOY
5.2 Contact Email gmcevoy@kingstonnissan.net
5.3 Contact Phone(1) 845-338-3100 ext247
5.4 Contact Phone(2) 845-416-2140
6.0 Secondary Contact Information
6.1 Contact Name MARGARET REECE
6.2 Contact Email mreece@kingstonnissan.net
6.3 Contact Phone(1) 845-338-3100 ext217
6.4 Contact Phone(2)
Part B: Vehicle(s) Built to Specifications offered for Mini-Bid
Q# Part B-1: General Questions (Built to Spec) Contractor Response
1.0 Does the Vehicle offered meet all Authorized User Specifications for the requested Vehicle? Yes
[Note: General specifications, and a "Specifications Document"are included with each Mini-
Bid posted at the "Link to Award 22898 Mini-Bids"above. A Vehicle offered that does not
meet all Authorized User Specifications may be deemed non-responsive and may be
rejected].
2.0 Enter the estimated number of days after receipt of a Purchase Order(After Receipt of 30
Order("ARO"))that the delivery will be made.
3.0 Enter the Final Order Date for the Vehicle offered for the Mini-Bid, or"TBA"if the date has
not been announced by the manufacturer.
Q# Part B-2: Vehicle Offered (Built to Spec) Contractor Response
1.0 Model Year(e.g., 2018, 2019) 2018
2.0 Make (e.g., Ford, Chevrolet, Dodge) NISSAN
3.0 Model (e.g., Taurus, Tahoe, Grand Caravan), and Trim Level (e.g., SE, LE,XL) LEAF
4.0 Model Code(the OEM code used to identify a particular subset of a Vehicle Model) 17018
5.0 Drive Type(e.g., FWD, RWD,AWD, 4WD) FWD
6.0 Fuel Type[click on yellow box and use drop-down menu] Battery Electric
6.1 If the offered Fuel Type is not included in the drop-down menu, enter it here
7.0 Aftermarket Components Provider(s), if applicable[enter vendor name]
Award 22898 Contract Form B(Class 1-2):Mini-Bid Response Page 2 of 4
GROUP 40451 —Light Duty Vehicles Appendix C:#5
Q# Part B-3: Additional Information (Built to Spec)
If applicable, enter any deviations from the Authorized User Specifications, or other additional information applicable to this Mini-Bid.
Do not enter information about Options or Aftermarket Components available for the Vehicle offered, unless it has been included in
the Authorized User Specifications.
1.0
Q# Part B-4: Vehicle Price Worksheet(Built to Spec) Price
1.0 Base Vehicle MSRP $32,845.00
2.0 NYS Vehicle Discount 20.59
3.0 Base NYS Vehicle Price $26,082.21
4.0 NYS Aftermarket Component Price[If there are no Aftermarket Components, leave blank]
5.0 NYS Contract Price for the Vehicle $26,082.21
6.0 Total Number of Vehicles[This quantity should match the quantity specified by the authorized user] 1
7.0 Total NYS Contract Price for Vehicle(s) $26,082.21
Q# Part B-5: Delivery Price Worksheet(Built to Spec)
#of Vehicles Delivery
Origin[click on yellow Region Delivered to[click on yellow DeliveryCharge
Total Delivery
Delivered to box and use drop-down menu] box and use drop-down menu] for Each Vehicle Charge for
Region Region:
1.1 1 Ulster 3 $0.00 $0.00
1.2 No Additional Counties No Additional Regions
1.3 No Additional Counties No Additional Regions
1.4 No Additional Counties No Additional Regions
1.5 No Additional Counties No Additional Regions
1.6 No Additional Counties No Additional Regions
1.7 No Additional Counties No Additional Regions
1.8 No Additional Counties No Additional Regions
1.9 No Additional Counties No Additional Regions
Total Number of Vehicles
[This quantity should match the Total Delivery
quantity specified by the Charge for
authorized user] Vehicles
2.0 1 $0.00
3.0 Total NYS Contract Price for Mini-Bid $26,082.21
Part C: Pre-Existing Inventory Vehicle(s) offered for Mini-Bid
Q# Part C-1: General Questions (Pre-Existing) Contractor Response
1.0 Do the Vehicle(s)offered meet all Authorized User Specifications for the requested Vehicle? Yes
[Note: General specifications, and a "Specifications Document"are included with each Mini-
Bid posted at the "Link to Award 22898 Mini-Bids"above. A Vehicle offered that does not
meet all Authorized User Specifications may be deemed non-responsive and may be
rejected].
Award 22898 Contract Form B(Class 1-2):Mini-Bid Response Page 3 of 4
GROUP 40451 —Light Duty Vehicles Appendix C:#5
2.0 Will the Vehicle(s) and pricing offered for the Mini-Bid remain firm and not be withdrawn for YES
at least ten (10) calendar days from the first business day immediately following the Mini-Bid
response submittal deadline, or such other period of time as specified in the Mini-Bid, in
accordance with the Contract(see Section 11.12 Procurement Method, Paragraph C5
Timeframe for Offers in Mini-Bids)?
Q# Part C-2: Additional Information (Pre-Existing)
If applicable, enter any deviations from the Authorized User Specifications, or other additional information applicable to this Mini-Bid.
Do not enter information about Options or Aftermarket Components available for the Vehicle offered, unless it has been included in
the Authorized User Specifications.
1.0
Q# Part C-3: Vehicle and Delivery Price Worksheet(Pre-Existing) Price
[If more than fifteen(15)Pre-Existing Inventory Vehicles are being offered for a Mini-Bid, submit an additional completed Form B
(Class 1-2):Mini-Bid Response form for the Mini-Bid. Submit both Form Bs following the instructions at the top of this Form, using
the following naming convention for the additional Form B "22898-17090001-PC12345-Additional Vehicles"(i.e., Award#-Mini-Bid#-
Contract#-Additional Vehicles)].
Ref.# Model Make Model and Model Exterior Interior
Year Trim Level Code Color Color
(Example) 2015 Chevrolet Traverse CV14526 Blue Metallic Dark Titanium
001 2018 NISSAN LEAF 17018 GRAY/SILVER BLACK
002
003
004
005
006
007
008
009
010
011
012
013
014
015
Award 22898 Contract Form B(Class 1-2):Mini-Bid Response Page 4 of 4