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2.12 2.12 2018 ORGANIZATIONAUBIG BROTHERS-BIG SISTERS-2-12-18 RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND BIG BROTHERS BIG SISTERS OF THE SOUTHERN ADIRONDACKS RESOLUTION NO.: ,2018 INTRODUCED BY: WHO MOVED FOR ITS ADOPTION SECONDED BY: WHEREAS, the Queensbury Town Board believes it is appropriate and beneficial to Town residents to enter into certain community service Agreements with certain organizations for the provision of certain community-based services and benefits, and WHEREAS, the Town Board therefore wishes to enter into an agreement with Big Brothers Big Sisters of the Southern Adirondacks for the year 2018, and WHEREAS, a proposed Agreement has been presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between the Town and Big Brothers Big Sisters of the Southern Adirondacks for 2018 substantially in the form presented at this meeting and authorizes and directs the Town Supervisor to execute such Agreement with funding not exceeding $2,000 to be paid for from the appropriate Town account. Duly adopted this 12ffi day of February, 2018,by the following vote: AYES NOES ABSENT: 2018 AGREEMENTS\Big Bros Big Sis AGREEMENT BETWEEN THE TOWN OF QUEENSBURY AND BIG BROTHERS BIG SISTERS OF THE SOUTHERN ADIRONDACKS THIS AGREEMENT,made as of the 1St day of January, 2018 by and between the TOWN OF QUEENSBURY, Warren County, New York, (hereinafter referred to as the "TOWN") and BIG BROTHERS BIG SISTERS OF THE SOUTHERN ADIRONDACKS a non-profit agency organized and existing under the laws of the State of New York, with its principal place of business at 14 West Notre Dame Street, Glens Falls, New York, (hereinafter referred to as the "CONTRACTOR") in the manner following: IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: 1. Contractor agrees to furnish community services to the Town and its residents for the 2018 calendar year, which is also the Town's fiscal year, in consideration of the sum set forth below. The services to be provided by the Contractor are: Town-wide outreach and counseling to at-risk children; operation of Site- Based Mentoring Program in Queensbury High School. 2. The Town agrees to pay Contractor the sum of$2,000 in full consideration for the services previously set forth. Such amount shall be paid as follows: A. 100 % upon submission of a Town Voucher (see Exhibit A to this Agreement) and approval of the Voucher by the Town Supervisor. B. Prior to payment, the Town shall require submission of the following supporting information or documents: Year 2018 Program Brochure,Literature, or Newsletters. 3. The Contractor additionally agrees to furnish to the Town throughout the term of this Agreement all financial and program information reasonably requested which is related to the services provided. 4. It is understood and agreed that the relationship of the Contractor to the Town shall be that of independent contractor. The independent contractor agrees that it will hold itself in accordance with such status and that it will neither present itself nor claim to be an officer or employee of the Town. 5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and all claims arising out of the performance of this Agreement which are made against the Contractor. 6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or obligations of this Agreement to any other person, company, or organization without the previous written consent of the Town. 7. This Agreement may be terminated by either party upon thirty(30) days notice in writing to the other party. The Contractor further agrees that in the event of cancellation of this Agreement by either party, it will make a full and final accounting of all Town funds received under this Agreement within thirty (30) days after notification of cancellation has been issued. 8. Unless cancelled earlier under the terms of the preceding paragraph,this Agreement expires on December 31,2018. 9. It is agreed by the parties that this Agreement constitutes the full and complete agreement by the parties and that it may not be changed orally. 2 IN WITNESS WHEREOF, the parties hereto have signed this Agreement to be effective on the day and year first above written. TOWN OF QUEENSBURY BIG BROTHERS BIG SISTERS OF THE SOUTHERN ADIRONDACKS BY: BY: JOHN F. STROUGH WILLIAM MOON TOWN SUPERVISOR EXECUTIVE DIRECTOR DATE: DATE: MAILING ADDRESS: MAILING ADDRESS: 742 BAY ROAD 14 W.NOTRE DAME STREET QUEENSBURY,NY 12804 GLENS FALLS,NY 12801 3 • BILLING VOUCHER Submitted to: TOWN OF QUEENSBURY 742 BAY ROAD QUEENSBURY,NY 12804 Phone:518-761-8201 Fax:518-745-4445 NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only) Department Town Board EXHIBIT A PO NO. IMP ACCOUNT CODE $DISTRIBUTION 2,000,00 VENDOR NO. Cr 1 Big Brothers Big Sisters of the A Southern Adirondacks A 14 W. Notre Dame Street T Glens Falls, New York 12801 OUR CUSTOMER ACCOUNT NO. J TOTAL $ 2,000,00 This form is to be used by: $Vendors not furnishing their own pm-printed invoice form. $Department Managers to approve vendor invoices for payment. DATE INVOICE NUMBER DESCRIPTION $AMOUNT DUE 2,000.00 TOTAL AMOUNT DUE $2,000 00 CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the Town,including all information and documents required by a Contract where applicable;that no portion has been previously paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due. Date: Signature: Title: DEPARTMENT APPROVAL Comptroller's Office Use This Voucher represents an authorized purchase that complies with the Received Town's purchasing policies and procedures. Prices are in accordance Checked with pre-authorized Purchase Orders or Contracts,where applicable. The Returned services and/or materials,including all required information and documents, Reason have been furnished to the Town of Queensbury,and the amount approved is due for payment. Entered Authorized Due Date Date: Jan 31, 2018 Official Comptroller TOWN OF QUEENSBURY comptrollerlgprolbillingvoucher.wb3 Mar 2002