Loading...
4.9 4.9 SERVICES\Request for Proposals—ACCEPT—Dog Control Services—Upstate SPCA—3-5-18 RESOLUTION AUTHORIZING ENGAGEMENT OF SPCA OF UPSTATE NEW YORK, INC. FOR PROVISION OF DOG CONTROL SERVICES WITHIN THE TOWN OF QUEENSBURY RESOLUTION NO.: ,2018 INTRODUCED BY: WHO MOVED ITS SECONDED BY: WHEREAS, the Town of Queensbury needs dog control services including enforcement as set forth under New York State Agriculture and Markets Law Article 7 and the Queensbury Town Code, and WHEREAS, the Queensbury Town Board authorized the Town's Purchasing Agent to request proposals for the provision of such dog control services (Services), and WHEREAS, the Purchasing Agent received and reviewed two (2) proposals and duly submitted such proposals to the Town Board for review, and WHEREAS, the Town Board reviewed the two (2) received proposals and at a Special Town Board Workshop held on February 15th, 2018, interviewed the two (2) agencies who submitted such proposals, and WHERAS, after due deliberation, the Town Board wishes to authorize engagement of SPCA of Upstate New York, Inc., for such Services for the annual amount of$65,000 as delineated in SPCA of Upstate New York, Inc.'s proposal presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement of SPCA of Upstate New York, Inc., for dog control services (Services) for the Town of Queensbury for the annual amount of $65,000 as set forth in SPCA of Upstate New York, Inc's proposal as presented at this meeting, such Services to be paid for from such account(s) as may be deemed appropriate by the Town Budget Officer, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute an Agreement between the Town and SPCA of Upstate New York, Inc., for such Services in form acceptable to the Town Supervisor, Town Clerk, Town Budget Officer and/or Town Counsel, as well as any other needed documentation, and the Town Supervisor, Town Clerk, Town Budget Officer, Purchasing Agent and/or Town Counsel to take such other and further actions as may be necessary to effectuate the terms of this Resolution. Duly adopted this 5ffi day of March, 2018,by the following vote: AYES NOES ABSENT: e thrill of Cly, SPCA of Upstate New York,Inc. P.O.Box 171 <--4 o Hudson Falls,NY 12839 _ -Ot+ !' i ° Barbara Angelo, President l ED 40, Y fi. c Cathy A. Cloutier,Executive Director AOt=a4 siate:10.;., 4.54 :upstate -IN � or11-1 9 February 7,2018 Joanne Watkins,Purchasing Agent . Town of Queensbury 742 Bay Road • Queensbury,NY 12804 Re: Dog Control Services Proposal Dear Ms. Watkins: Enclosed please find our proposal for the Dog Control Services for the Town of Queensbury. We have also included a reference from Dr.Kyra Haring,For Pet's Sake Veterinary Service. The SPCA of Upstate New York,Inc.,has been the Dog Control Officer for the City of Glens Falls for over 15 years and our contact has been Mr.Robert Curtis,City Clerk,if you wish to speak with him. Thank you for the opportunity to submit this proposal. Respectfully, Ai e#0,-,:, / ., Cath!A. Cloutier Executive Director CAC:das Enclosure wwwspcaunyorg Vere Email:info@spcaunyorg © o Ph:(518)798-3500 Fax:(518)798-5700 • SPCA OF UPSTATE NEW YORK, INC. - PROPOSAL DOG CONTROL SERVICES TOWN OF QUEENSBURY Term: This Agreement shall commence on April 1,2018 and shall be for a one(1)year period. The Agreement will expire at 11:59 p.m.,on March 31,2019. The Town shall have the option to renew this Agreement for four(4) additional terms by providing written notice of its intention to do so to the Agency at least sixty(60) days prior to the expiration of the preceding term. Either party may terminate this Agreement at any time by providing at least ninety(90)days advance written notice to the other party. FULL PERFORMANCE KNOWLEDGE, SKILLS,ABILITIES AND PERSONAL CHARACTERISTICS: The background of the Society for the Prevention of Cruelty to Animals of Upstate New York, Inc., (hereafter referred to as SPCA of Upstate New York,Inc.),is our Executive Director, Cathy Cloutier,has been employed by shelter for 20 years. She has dealt with many cruelty,neglect cases that call for professionalism,courtesy and knowledge of animal handling. She has dealt with New York State Department of Agriculture and Markets with the necessary paperwork and vehicle equipment. She was also the Training Director for the Glens Falls Kennel Club with over ten(10)years in that position holding obedience classes consisting of puppy,beginner and advance beginner. These classes she did with Debra Stemp,her Executive Assistant. Our Executive Assistant,Debra Stemp,brings with her 19 years experience in dog handling and educational ways to correct issues. Debra is meticulous in handling all facets of paper work for this organization and any follow ups required to rectify issues. Our Office Manager,Heather Carlton,brings with her experience in dealing with dogs,cruelty situation removals and various situations and has the capability to handle those. Susan Parker is one of our Animal Control Officers that deals with dogs and all the aspects of Article 7 of Ag&Markets law along with Town codes. Susan has been with us for over seven years and is experienced in dog handling and cruelty situations Theresa Mandigo is our vet assistant and has over 16 years knowledge and experience in dog handling, medical and dealing with stressful emergency animal. Patricia Rabine has been with the organization for over three(3)years dealing with every animal that comes into our building. Mykayla Mandigo has been with us full time for over two (2)years and brings with her the same animal experience. SPCA OF UPSTATE NEW YORK, INC. - PROPOSAL Page 2 Austin Manigo has been with us for over a year in a part time capacity as an animal care giver, but will become full time in June. As dog control officer we follow New York State Agriculture and Markets Law,Article 7 and Queensbury Town Code, Chapter 73. Dog Control is not an emergency service and does not investigate or process animal abuse/neglect cases. These are criminal charges and need to be handled by Law Enforcement under New York State Agriculture&Markets law Article 26. Every case involving a dangerous dog or possible dangerous dog requires our officer's to follow up as to the incident,obtain a deposition from both parties involved and bring said paperwork to the Court of jurisdiction for the judge's decision whether he will hear the case or not. Our main priority is to protect the town that we work for from being maliciously sued. The Warren County Health Department is notified of any bite that we are made aware of and Susan Parker and Cathy Cloutier are Warren County Health Services,Animal Control Officers who follow up when the ten(10)day quarantine has expired. Any dog that is seized will be brought to the Town's contractual holding facility. Any identified dog will be instructed to pay their dog's impoundment/housing fees to the Town Clerk at the Town Office,742 Bay Road, Queensbury,NY. All insurance stated will be provided at enforcement time of contract. Every employee of the SPCA of Upstate New York,Inc.,is qualified to handling dogs in the proper way depending upon each situation. We house over 1,200 animals a year that need to be cared for daily, all sizes,shapes and breeds. We do NOT carry or use firearms. Contract Would Cover: Answering calls/complaints during hours of operation. Response within operational hours of 8:30 a.m.to 5:00 p.m.by emergency priority. Enforcement of Article 7 and Local Town Code 73. Process court documents and tickets when necessary. Serving court paperwork and site visits to ensure court compliance. Maintain required paperwork and equipment to Agriculture&Markets standards. SPCA OF UPSTATE NEW YORK, INC. - PROPOSAL Page 3 Conduct annual Agriculture&Markets inspection of paperwork/equipment with inspector. Provide monthly report of service to Town Clerk and required back up forms. Assist Law Enforcement with criminal cases involving Dogs and if requested,Law Enforcement would be the lead and(DCO would only act as consultant). Notify the Warren County Public Health Department of any bite that we are aware of and provide them with all the required information for their follow up. The SPCA of Upstate New York,Inc. has two Public Health Animal Control Officers. When we are dispatched for a call and a dog is picked up to be transported to the appropriate housing facility a DL-18 (seizure and disposition report)will be completed with DCO signature, and the housing facility employee signature. A number is assigned by the housing facility and a copy is left there. The DCO and the Town will receive their copy. This report is inspected yearly by Agriculture&Markets along with the holding facilities copy. Of which,we have had continuous satisfactory audits. The Town will have the option for DCO hours of Coverage: Option 1: 8:30 a.m. -5:00 p.m.,Monday through Friday,No Holidays Option 2: 9:00 a.m. -5:00 p.m.,Monday through Friday,No Holidays Calls after normal business hours will be addressed at the opening of business the following day. If there is an emergency after hours that poses a threat to a human or companion animal and requires a DCO officer,one will be dispatched an emergency number will be supplied. We will dedicate one of our lines for the DCO Queensbury Calls and advertise on website. We have also included in our proposal copies of"A Guide to Dog Owner Responsibilities and ways to Protect Your Pocketbook,Dog Seizure and Disposition Report,Dog License Warning Notice,Door Hanger,Appearance Ticket and log sheet(per call and date order)forms that we would like to use if we are awarded this contract with your permission. All after normal hours emergency's will be handled in the most timely manner. A fee of$100.00 plus mileage will be accessed to each emergency call. The SPCA of Upstate New York,Inc. shall have the staff available to respond to all calls that require addressing. SPCA OF UPSTATE NEW YORK, INC. - PROPOSAL Page 4 The Town of Queensbury will give authorization as to immediate actions or warnings on Town Code violations. Some Towns prefer giving someone a chance to license their dog other towns my want to proceed with appearance tickets. We do have options that we feel will be a suitable alternative to ensure code ordinance and licensing are taken care of in a timely manner if the town so chooses and maintain a professional response however the Town's wishes. The SPCA of Upstate New York,Inc.,would like to offer two options: Option 1: Use of the Queensbury Animal Control Van with equipment Option 2: The SPCA of Upstate New York,Inc.,would use their van documenting mileage for each call and town reimbursement of the standard mileage rate of 54.5 cents. The yearly fee for this contract will be$60,000.00. Payments are to be distributed at$5,000.00 per month. If there are any emergency calls that require additional payments an invoice will be given to the Town Clerk with all backup information they require. Respectfully Submitted pit/I-Pr4r Cathy A. Cloutier Executive Director CAC:das Enclosures J • ,- 0.* ' V,. 4RY:-05". „./1- • • For Pets Sake Veterinary Center, PC 500 Glen Street Glens Falls,NY • Phone(518) 745-1177 Fax(518) 745-6888 www.forpetssakeveterinary.com February 6,2018 To Whom It Concerns, I,Dr.Kyra Haring, DVM,have been working directly with the SPCA of Upstate NY, Inc.for over 15 years. As the chief veterinarian for the SPCA of Upstate NY,Inc.,I provide medical and vaccination protocols for the shelter,as well as perform their necessary surgical procedures including numerous spays and neuters. My services have been utilized by the SPCA of Upstate NY, Inc.to aid in the investigation and prosecution of their abuse cases,and they continuously impress me with their devotion to the animals in need in this community and beyond. It is without hesitation that I would recommend the SPCA of Upstate NY,Inc.to oversee animal control for the town of Queensbury. Please do not hesitate to contact me with any questions. Respectfully, )1A-41-gA-1( / DO% Dr.Kyra Haring,DVM • DOG SEIZURE AND DISPOSITION REPORT Report# Distribution: Original-DCO/Seizing Officer-Municipality,Copy 1-Shelter,Last Copy-Owner/Adopter 1. City/Town/Village: County: ,NY Description of Dog Seized: License Tag No. Breed: Sex: Color: Age: Owner of Record: Owner Address: Date of Seizure: Time of Seizure: Location of Seizure: Reason for Seizure: No.of Impoundments in past 12 mos.(including this one): Comments: 2. Disposition Instructions If Dog Not Redeemed At expiration of the day redemption period,above described dog is available for adoption on (date). If not adopted by (date),the dog shall be humanely euthanized. 3. Signature of DCO or Seizing Officer Date: 4. I hereby acknowledge receipt of above described dog(Signature required below): Shelter Agent: Date: Secondary Shelter Agent: Date: 5. REDEMPTION-Impoundment Fees Must Be Collected and Dog Must Have Valid License Before Being Returned to Owner. Impoundment fees are due for days. Impoundment fees have been received in the amount of$ . I hereby certify that this dog has been licensed pursuant to the provisions of Article 7 of the Agriculture and Markets Law. Municipality where licensed: License Tag Number: Signature&Title of DCO/Clerk/Shelter Agent Date: 5A. I acknowledge receipt of above described dog: Date: Signature of Owner: Print Name,Address and Phone#of Owner: 6. ADOPTION Adoption fees have been received in the amount of$ and all local adoption requirements have been complied with. 6A. Signature&Title of DCO/Clerk/Shelter Agent Date: Adoption Release,Waiver and Disclosure I hereby accept possession and title of the dog identified above to be harbored as a pet at my own risk,and hereby release and waive any right against the(municipality) which I may have now or in the future for any damages to person or property caused by said dog. No claims or representations as to the behavior or temperament of adopted animals are made by the municipality. 6B. Signature of Adopter Date: Print Name,Address and Phone#of Owner: Signature of Witness: 7. EUTHANASIA-Must Be Performed in Accordance with section 374 of Article 26 of the NYS Agriculture and Markets Law Signature of person performing euthanasia: Date of euthanasia: TOWN OF QUEENSBURY 742 Bay Road Queensbury, NY 12804 DATE: DOG LICENSE WARNING NOTICE Pursuant to Queensbury Town Code Section 73-6,all dogs over the age of four(4)months must have a dog license. You are receiving this warning notice because you own or are harboring a dog(s)over the age of four(4)months that is/are not licensed. This notice is being served and gives you ten(10)calendar days from this date to license your dog(s). Failure on your part to license said dog(s)within ten (10) days will result in a summons being issued and a hearing date for the violations being set in the Queensbury Town Court. Owner's Name(Last,First,M.I.): Owner's Address: Contact Number: Name: Breed: Sex: M/F Age: Colors: Rabies: Y/N Name: Breed: Sex: M/F Age: Colors: Rabies: Y/N Name: Breed: Sex: M/F Age: Colors: Rabies: Y/N Name: Breed: Sex: M/F Age: Colors: Rabies: Y/N Name: Breed: Sex: M/F Age: Colors: Rabies: Y/N Name: Breed: Sex: M/F Age: Colors: Rabies: Y/N SPCA of Upstate New York,Inc. Dog Control Officer Please contact the Town Clerk at(518)761-8200 for hours of operation. Or you can license by mail at the address above by providing: 1) Copy of this notice 2) Current rabies certificate showing the date of immunization. Certificate cannot expire within thirty(30)days. 3) Spay/neuter certificate,if applicable. 4) Current License Fees per dog are: $ 6.00 if the dog is spayed or neutered $13.00 if the dog is NOT spayed or neutered Make checks payable to Town of Queensbury ***** PLEASE ENSURE BY MAIL IS POSTMARKED WITHIN 10 DAYS OF NOTICE YXxxX • • • • .APPEARANCE TICKET C Agriculture and Markets • '7.0 Dog I.D.and Control • DEFENDANT(Last Name.First,M.I.) Phone No. Dog Breed and Color Address City Stale Zip Code Dog I.D.No. Dog Sex You are hereby directed to appear before Presiding Judge or Justice at • Court, • ,N.Y., on at M. • Defendant accused of the offense of • • • a violation of Section Sub. of Article 7,Agriculture and Markets Law committed on at M.at . in the of • County,N.Y. • NOTE: 1. YOUR FAILURE TO APPEAR MAY RESULT IN A WARRANT FOR YOUR ARREST. 2. A PLEA OF GUILTY TO THIS CHARGE IS EQUIVALENT TO A CONVICTION AFTER TRIAL..:. . OFFICERS.NAME,TITLE&I.D.NO. Dale Officer's Signature • CODE: WHITE -Defendant Copy (more follows) • • CANARY -Officer'sCopy PINK -CourtCopy Revised 7/82 • O WI WAMSON LAW BOOK ca.VICTOR.NY 14564 • • • • • • •• • • • • • • • • • • • • • • • • • • • • ! • c�c- 14-n e f It has been brought to the attention of the Dog Control Officer that your dog may be in violation of the offense(s) checked below. This warning to rectify the issues • identified. Failure to comply may result in an appearance ticket with possible fines and/or imprisonment. If you have any questions please feel free to contact me at the number listed below. Thank you. o Unlicensed Dog o Unleashed Dog -Running at Large o Dog attacking or Harassing a person o or animal o Nuisance barking o Property Damage o Failure to remove feces o Improper housing or sanitary conditions MUST CALL (518) 798-5656 IMMEDIATELY or criminal charges may be filed against you. o Abandonment/Neglect MUST CALL YOUR LOCAL LAW ENFORCEMENT AGENCY IMMEDIATELY or criminal charges may be filed against you. ANIMAL CONTROL DATE: LOG SHEET Dispatch From: Time Received Call: Officer: Town: Mileage-To: From: Arrival/Departure Time: Call From: Phone No.: Address: City: Complaint Against: Phone No.: Address: City: Problem: • Results: Notes: