190.2017 Establish Info Tech Conversion Azure Capital Project #217 RESOLUTION AUTHORIZING ESTABLISHMENT OF
INFORMATION TECHNOLOGY CONVERSION TO
MICROSOFT AZURE CAPITAL PROJECT FUND #217
RESOLUTION NO.: 190, 2017
INTRODUCED BY: Mr. Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Brian Clements
WHEREAS, the Town of Queensbury's Information Technology (IT) systems have
reached capacity as well as end of life, and
WHEREAS, the Town Board wishes to therefore establish a Capital Project that will
provide for the Town's IT Consultant, StoredTech, to accomplish two projects:
1: Temporary installation and support of additional storage capacity; and
2. Enablement of a proposed "Proof of Concept" Project designed to validate the
feasibility of using Microsoft Azure Cloud Services as an option to replace the Town server and
storage infrastructure, which proposed solution will help the Town meet its requirements to
centralize authentication, files and access to Town data, in order to meet compliance requirements
and help standardize system access; and
WHEREAS, by Quote 4STSQ6772 dated June 27, 2017 presented at this meeting, Stored
Tech will provide temporary in-house hardware support in the amount of$750 per month, and
WHEREAS, Stored Tech has also presented at this meeting a Preliminary Cloud Services
Proposal (Proof of Concept) dated June 19, 2017 to move forward with Microsoft Azure at a
cost of$15,000, with Microsoft committing $5,000 and Stored Tech committing $5,000 to help
offset the cost of the project, and
WHEREAS, the Town wishes to accordingly establish and fund the Revenue and Expense
Accounts for the Capital Project in a total amount of$10,000 - $5,000 for Proof of Concept and
$5,000 for Miscellaneous Contractual - and authorize such services of Stored Tech and Microsoft
Azure, and
WHEREAS, the Town Board wishes to authorize a withdrawal and expenditure in the total
estimated amount of$10,000 from Capital Reserve No. 64 toward this Capital Project, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Reserve 464 subject to permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the Information Technology Conversion to Azure Capital Project Fund 4217 in
the amount of$10,000 which will establish funding for the expenses delineated in the preambles
of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditure for such
Project are expenditures for a specific capital project for which the Capital Reserve Fund 464 was
established, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs that funding for such Capital
Project shall be by a transfer from Capital Reserve Fund 464 in the amount of$10,000 to transfer
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to Information Technology Conversion to Azure Capital Project Fund 4217, and
BE IT FURTHER,
RESOLVED that the Town Board authorizes and directs the Town Budget Officer to
take all action necessary to establish the following accounts for such appropriations and revenues
as necessary:
• Revenue Acct No. —217-0000-55031 (Interfund Revenue) $10,000;
• Expense Acct No. —217-1680-2033 (Computer Consultant) $5,000;
• Expense Acct. No. —217-1680-4400 (Misc. Contractual) $5,000;
• Increase Appr 001-9950-9030-0064 Transfer to Cap Project $10,000; and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and accepts Stored Tech's Quote
4STSQ6772 dated June 27, 2017 substantially in the form presented at this meeting to
temporarily provide hardware support, for an amount of$750 per month, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and accepts the June 19, 2017
Stored Tech Preliminary Cloud Services Proposal (Proof of Concept) for Microsoft Azure
substantially in the form presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign
any needed Agreements and/or documentation to effectuate the Town's engagement of all such
services, and
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BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to establish such appropriations and estimated revenues,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent and/or Town Budget Officer to take any and all actions necessary to effectuate all
terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 3rd day of July, 2017, by the following vote:
AYES Mr. Brewer, Mr. Strough, Mr. Metivier, Mr. Clements, Mr. Irish
NOES None
ABSENT : None
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