109.2018 Engagement of Stored Tech- Cloud Based Service- Microsoft Azure RESOLUTION AUTHORIZING ENGAGEMENT OF
STORED TECHNOLOGY SOLUTIONS, INC. FOR INFRASTRUCTURE
REPLACEMENT PROJECT INCLUDING IMPLEMENTATION OF CLOUD
BASED SERVICE -MICROSOFT AZURE
RESOLUTION NO.: 109,2018
INTRODUCED BY: Mr.Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Catherine Atherden
WHEREAS, by Resolution No.: 318,2014, the Queensbury Town Board authorized a 24
month Agreement between the Town of Queensbury and Stored Technology Solutions, Inc., (Stored
Tech) for the continued provision of professional information technology services and waived its
requirement under the Town's Purchasing Policy for two (2) written quotes and authorized
information technology equipment services through Stored Tech, and
WHEREAS, by Resolution No.: 304,2016, the Town Board authorized a five (5) year
extension of the Agreement between the Town of Queensbury Stored Tech for the continued
provision of professional information technology services, and
WHEREAS, by Resolution No.: 190,2017, the Town Board authorized and directed the
establishment of the Information Technology Conversion to Azure Capital Project Fund 4217 in
the amount of$10,000 to establish funding for:
1: Temporary installation and support of additional storage capacity; and
2. Enablement of a proposed "Proof of Concept" Project designed to validate the
feasibility of using Microsoft Azure Cloud Services as an option to replace the Town server and
storage infrastructure, which proposed solution will help the Town meet its requirements to
centralize authentication, files and access to Town data, in order to meet compliance requirements
and help standardize system access; and
WHEREAS, the Town of Queensbury wishes to replace its computer infrastructure to
centralize authentication, files and access to the Town's data to meet compliance requirements
and help standardize system access, including the move to a cloud based service alternative being
the Microsoft Azure hosted cloud, and
WHEREAS, Stored Tech has submitted a proposal dated February 18, 2018 for such
work in the amount of-
*
£• $78,504.07 for the hardware and software total in accordance with New York
State Contract Pricing;
• $5,907.34 for other maintenance and software licensing;
• $11,396.18 for other necessary hardware;
• $54,632.16 for the Microsoft Azure annual total in accordance with New York
State Contract Pricing; and
• $35,000 estimated for completion of all professional services as defined in the
scope of work and project plan;
for a total of$185,439.75, and
WHEREAS, the Town Board wishes to engage Stored Tech in accordance with their
February 18, 2018 proposal as such professional services are consistent with Stored Tech's
existing provision of information technology services and has the skill, expertise and an
established familiarity and comfort level with the Town's building infrastructure, and
WHEREAS, the Town Budget Officer has requested that the Town Board also authorize
her to approve and sign certain Change Orders up to $10,000 contingency for Change Orders that
she deems necessary or appropriate, and
WHEREAS, the Town Board wishes to authorize a withdrawal and expenditure in the total
estimated amount of$195,439.75 from Capital Reserve No. 64 to Capital Project Fund 4217 toward
the specific infrastructure upgrades and equipment, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Reserve 464 subject to permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the specific Computer
Infrastructure Replacement including implementation of the Microsoft Azure Cloud Offering capital
project and expenditures from Information Technology Conversion to Azure Capital Project Fund
4217, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the engagement
of Stored Technology Solutions, Inc., (Stored Tech) for professional services in accordance with
Stored Tech's February 18, 2018 Infrastructure Replacement Proposal and authorizes and directs the
Town Supervisor to sign such Proposal and/or any needed Agreement and/or documentation to
effectuate the Town's engagement of such services, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Budget Officer to
approve and sign Change Orders pertaining to the Contract up to $10,000 contingency that she
deems necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Budget Officer to take all
actions necessary to amend the Town Budget and effectuate a transfer from Capital Reserve No.: 64 in
the amount of$195,439.75 to fund such Project and hereby increases appropriations and revenues
as necessary:
• Revenue Acct No. —217-0000-55031 (Interfund Revenue) $195,439.75;
• Expense Acct No. —217-1680-2033 (Computer Consultant) $35,000;
• Expense Acct. No. —217-1680-4400 (Misc. Contractual) $160,439.75;
• Increase Appr 001-9950-9030-0064 Transfer to Cap Project $195,439.75; and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditure for such
Project are expenditures for a specific capital project for which the Reserve Account was established,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Town Counsel and/or Town Budget Officer to take such other and further actions
as may be necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 261'day of February, 2018,by the following vote:
AYES: Mr. Metivier, Mrs. Atherden, Mr. Ferone, Mrs. Switzer, Mr. Strough
NOES: None
ABSENT: None
I, Rose Mellon, Deputy Town Clerk I of the Town of Queensbury, Warren County, New York, do
hereby certify that I have compared the foregoing with the original resolution as listed above adopted
at a Regular meeting of the Town Board of the Town of Queensbury held on the 26th day of February,
2018 at which a quorum was present and that the same is a correct transcript therefrom and of the
whole original thereof to date.
IN WITNESS THEREOF, I have hereto set my hand and the SEAL of said Town of Queensbury, this
27th day of February, 2018.
SEAL SIGNED:
Rose Mellon
Deputy Town Clerk I
Town of Queensbury