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3.04 3.4 BIDS\AWARD Bid—Carey Road Sanitary Sewer District Facilities—7-2-18 RESOLUTION AUTHORIZING AWARD OF BID TO TURNER UNDERGROUND INSTALLATIONS, INC. FOR CONSTRUCTION OF WASTEWATER FACILITIES FOR CAREY ROAD SANITARY SEWER DISTRICT RESOLUTION NO.: , 2018 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, by Resolution No.: 345,2017, the Queensbury Town Board adopted its Final Order regarding establishment of the Town of Queensbury Carey Road Sanitary Sewer District (District), and WHEREAS, by Resolution No.: 361,2017, the Town Board authorized engagement of C.T. Male Associates for professional Design and Construction Administration Engineering Services related to the District, and WHEREAS, C.T. Male Associates prepared bid documents and specifications for construction of wastewater facilities for this District(Project), and WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award the bid to the lowest responsible bidder meeting New York State statutory requirements and the requirements set forth in the Town's bid documents and specifications, and WHEREAS, by Resolution No.: 170,2018, the Town Board authorized an advertisement for bids for the Project, and WHEREAS, on June 141h, 2018, all received bids were opened, and WHEREAS, C.T. Male Associates, the Town Wastewater Director and Purchasing Agent have recommended that the Town Board award the Project bid to the lowest, responsible bidder, Turner Underground Installations, Inc., for their base bid price of$904,740 plus Alternate No. 1 amount of$53,000, for a total price of$957,740, and WHEREAS, the Wastewater Director has advised the Town Board that there are times when Change Orders may become necessary for such Project and has requested that the Town Board also authorize him to approve and sign any and all Change Orders pertaining to the Contract including those related to time extensions, additions and/or deductions up to a total amount of$47,887 for Change Orders that he deems necessary or appropriate, and WHEREAS, for the purpose of paying the cost of the Project, including related preliminary and incidental costs, by Resolution No.: 53, 2018 the Town Board authorized the issuance of up to $1,919,949 in serial bonds or bond anticipation notes of the Town, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for such Project from the lowest, responsible bidder, Turner Underground Installations, Inc., for their base bid price of$904,740 plus Alternate No. 1 amount of$53,000, for a total price of$957,740, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute any needed Agreement between the Town and Turner Underground Installations, Inc., in form acceptable to the Town Supervisor, Wastewater Director, Town Budget Officer, Purchasing Agent and/or Town Counsel, and 2 BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes the Town Wastewater Director to approve and sign any and all Change Orders pertaining to the Contract, including those related to time extensions, additions and/or deductions up to a total amount not exceeding $47,887 that he deems necessary or appropriate, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs that funding for this Project shall be from serial bonds or bond anticipation notes in accordance with Resolution No.: 53,2018 and by a transfer of a total of$91,940 from the Wastewater Department's undesignated, unassigned fund balances as follows: • Qby Consolidated - 032 - $38,690 • Technical Park - 033 - $40,530 • South Queensbury - 035 — $ 1,590 • Route 9 - 036 — $10,070 • Main St. - 037 - $ 1,060 TOTAL: $91,940 and BE IT FURTHER, RESOLVED, that the Queensbury Town Board further authorizes and directs the Town Budget Officer to take all action necessary to Increase Appropriation 198-8120-2899 Capital Construction by $1,005,627, and 3 BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to amend the 2018 Town Budget, make any adjustments, budget amendments, transfers or prepare any documentation necessary to establish such appropriations and estimated revenues and effectuate all terms of this Resolution, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes a temporary loan from Wastewater Fund 432 to avoid unnecessary delays until such time as bond anticipation notes are issued, and BE IT FURTHER, RESOLVED, that upon completion of work and/or any necessary Change Order(s), the Town Board further authorizes payment for these services, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Wastewater Director, Budget Officer, Purchasing Agent and/or Town Counsel to take such other and further actions as may be necessary to effectuate the terms of this Resolution. Duly adopted this 2nd day of July, 2018, by the following vote: AYES NOES ABSENT: 4