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4.08 4.8 SERVICES\Municity—DPW—Asset Management Software—8-6-18 RESOLUTION AUTHORIZING ENGAGEMENT OF MUNICITY SOFTWARE CONSULTING ASSOCIATES REGARDING IMPLEMENTATION OF SOFTWARE RELATED TO DPW/ASSET MANAGEMENT RESOLUTION NO.: ,2018 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, by Resolution No.: 366,2016, the Queensbury Town Board authorized engagement of the services of Municity Software Consulting Associates (MSCA) for implementation of software related to fleet and asset management and installation of GPS on all Town vehicles, and WHEREAS, the Town wishes to again authorize the services of MSCA related to DPW/Asset Management in accordance with MSCA's July 26, 2018 Software Proposal presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, the Queensbury Town Board hereby authorizes and directs the engagement of the services of Municity Software Consulting Associates (MSCA) in accordance with its July 26, 2018 Software Proposal with payment(s) to be made from IT Software Account No.: 001-1680- 2032, and BE IT FURTHER, RESOLVED, that the Queensbury Town Board hereby authorizes any needed Agreement between the Town and MSCA for such services, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign any needed Agreement along with any other needed documentation and the Town Supervisor, Town Highway Superintendent and/or Town Budget Officer to take any and all action necessary to effectuate the terms of this Resolution. Duly adopted this 6ffi day of August, 2018,by the following vote: AYES NOES ABSENT: Software Consulting Associates MUNICITY - DPW / ASSET MANAGEMENT SOFTWARE PROPOSAL FOR THE THE TOWN OF QUEENSBURY9 NY Town of QuxeeAburry JULY 269 2018 Prepared by: Software Consulting Associates 54 Elizabeth St. Red Hook,NY Account Representative: Wil LaBossier Phone: (845)758-0104 Fax: (845)758-0884 E-Mail: wil@sca-corp.com Website: www.sca-corp.com INVESTMENT Municity—DPW /Asset Management 1. Municity—DPW/Asset Management a. Initial Licensing $ 7,600 b. Implementation $ 2,500 c. Maintenance/Support/Hosting-Subsequent Years $ 1,920 Total for Municity—DPW/Asset Management-11'Year $12,020 On-going Costs(Year 2 and beyond) $ 1,920 2. Municity Mobile a. Implementation $ 1,000 b. Initial Licensing-$500/User(4 Users) $2,000 c. Maintenance/Hosting-$200/user—Subsequent Years $ 800 3. Municity Connect - a. Initial Licensing $ 2,300 b. Maintenance/Support/Hosting-Subsequent Years $ 800 Total for Municity—Connect—V Year $ 3,100 On-going Costs(Year 2 and beyond) $ 800 4. On-Site Training Included MUNICITY — DPW — ASSET MANAGEMENT The Municity—DPW Module is an Asset Management, Work Order, and Maintenance tracking system that allows users to create,print, edit, and report on assets, generate work orders, and track maintenance activities. This can be accomplished through either a standard web-browser or via a mobile device such as a smart phone or tablet. The system is GIS centric, so users can see where assets are located, create view and manage these work orders and maintenance right from the GIS interface. Work Orders Create, view and edit all of your municipalities work orders via an intuitive graphical and GIS interface. The system utilizes your existing GIS (fully ESRI or other mapping systems such as Autocad compatible), and leverages other external GIS resources such as County, State and Federal Layers. Work orders can be created on a parcel or directly at a GIS location. With Municity Mobile work orders can be created in the field at the GPS location of the user. m r. - ## ..estch�ser n w..• (uese n ✓ ` a,Qom, 3 C Ea•;r+r.r: .. New RoUK7e 73 a. "f Lt r.s,.Y Fzlrr a x - i V:esW:est�•i i D .. _ •.� Po am Yan\ 7 2AM' Work orders on the ALlap 11 rn —3 r. ..: ;0—Fw �4rJ.ay J a t ' ' 7% it e . Cs . Ncw RKr4N '�.a �J_!1_a. �u-��aaa _ _ .ILaiij/116111.1daA ]ad AM1 _—_ :well ` ' '" •1_alp _ _ Complaints on the dlfap Work orders can be created directly from complaints reported to the municipality such as potholes or streetlights out. When creating a work order the system automatically shows nearby work orders so that you are not creating duplicates. Nearby WorkOrdeis: c+,.•ura.yo,r,,. ----: .,•..,. -- _ .; ,,;r. d ✓ SOW a WOrk Order Befo (2)Workordets A—bb!O 771 Nearby IVork orders View your open work orders via the dashboard. Filter and sort work orders based on status, assignment, date,type, etc. l WorkOrders 0 WorkOrdtt „ Q i Adb Ode \4h+N�nAT ;Anq<.o SIaM Dcavemt puep1 OR-i— Cwmcrd Col XAOW Cmt Nm ttvs lX.tat i�i 1 Src NStbta� 1 3'MI) aC -3iJ CxJOn x-. M.-w.r pi•E`. gip. .. .. __ _ an.et aSY.1 C_9%RCII 1fVl]Clti C sa>z+,.e-. A�-w51f:rw_ OPY Sever: 3':DJrsy r—E_. C117P.C1] IMIT0337 CAch WS:1,Re_. .eCf+e+a_ a'a3Gaef-e CI:i/�t] L•RGIT�;11A 5a[:R a.in?<_ izxW.+u7Hrtva_ WEi' .c+.a_ 5•.i t 1/.Y;iJ YLi]]O?a Oathv _ se.-zpr.ar_ -. Scnrn 6.-?S:tietsrer ay. C12i✓Ci] v�l]� CarU+Snn.Re__ I.se.-etl�rm._ 0%E�' Servers 8'.366exnnzop-. C3.3l:C:J L'lV1]4:1�A C.vh casa.Re_ ::c:.-n!ti.'+�nv_ 0R'1 Seneri .work Oroer `�"" "``�•` Bubbler Ec ip ent Cost Siat 5 !:o Ma er.af COS( QOSE�m.REANnaO � -. �"ua'utiYse�"a •5. RDSC3 L..OLL 0i0 6[anNonrs - _— -.-...-�...,,...,.Q Laba cost DEYDraLALrlGkEDTtl COtfD Department -- mae: Work orders via the Dashboard k Mihbsy3 - - - — — — - -`• - WoriOrdcrs Q.�WakOrder ;. ... ©. 0Y/ark010 WEOt7C336 _-. - idn ttM azsah Mae '. aruc NaR t?a'P C<'re Overview Department 5— Print Key Created By Iidimege.nevrcorheceNy.= Number IV2017-0336 Importance Created Date 02)2712017 .a Type Catch&aurvpepair Date 0210712017 - - - Status OPEN Due Date "• ASSlgnedTo IidimeglnewrDChellehj.Com Closed Date Co plainer Name Address fra't Or 50 n9lmot Rd ., Groups - Work Order Data t.oratiim ResD'ution work Order Data Address; — kd ._ Grate R s,di-alk need repair , .• r m Catch Wsinx - - Date: 3 Cost. l':Orl.Order 0 -03"ri — - - Numbin f2-1)_-3 - Type: A.4,ed To Status: CREi,i - Depadmem: S—'! Due Date: Work order Editor Additional items can be attached to work orders including inspections, tasks,pictures and documents. Inspection can be viewed via an integrated calendar. Work orders and many other documents can be printed out from the system. ---- -------- - ----- w9 Word• MOM City or Yc r Rochelle Department or Public Wor" Work Order Details location Oxnrr In(onnattnn in fmni of SnS\C7i nsm RJ frtm of 5n5 wa—RJ W'v4 OH-N."—%%Nil 71M36 D—ipN..:G—d.'u-1k"'lr 4 r5pr:r•-n tam-Rrryir tan:NNl A•zm I.:t`tna4f+.su�sm!Nlta\c.mm Upbb O•a 09fbin A46 t—Ualib•d- 'pi/oi-v Work Order Printout Asset Management Assets can be created directly from the GIS system, or from an optional mobile device. Attached to assets are all their activities including; work orders, maintenance, inspections, fees (such as annual inspection fees), pictures and documents. The fields on an asset are fully customizable by Asset Type so you can record all your pertinent data. ;°ens s.,.. L;« ew o.,.,: u�.. a...M_-r. ,L-a.. 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Pd�ks Cass: :KID s 010V2016 Sabi getl _. ✓._ Fees(0) 03/012018 te,¢! ✓ ,. ._ History(0) --' - : Meetings(0) 03r0:20ts ;.n.armal vegeutbn. ✓, Meeting0ems(o) 03'mrzvls eco Qvaay ,f r _ 03MI2018 Ppe B—hcc—h Reminders(0) ' Stop WO.s(0) '.. title Searches(0) - Violations(0) Asset Inspection Checklist fu 61mo . �, wx-c<.a-.a%•-�- o,..- w<,<. e.1. ..,..xz.. aw...c.,Y.s<rt erwx _. uz 55^•a a � ,_{ me•e-ens+1- z rlarei T, LY} iY O d s ®canzo¢ S A 13 ,s v. 23 Je 2 il5✓a:�T {5 tj < •.�Jiwr'..>z krullW9 Assets on GIS Map INTEGRATION WITH MUNICITY FLEET - VEHICLE TRACKING The Municity Fleet—Vehicle Tracking Module integrates with SCA's Municity - DPW Module where every vehicle is treated as an "Asset" and, as such, the municipality can attach inspections,work orders, maintenance and documents and pictures to the vehicle record. E C a w%vw.munkity5.eomittiuniciry5iindex.ht.nt q:w o i 3 tN7ea 3a:7a am Dena teyers Mode C e,W:dcV DuWei [vrmoy oas.t..serd!>ee .. _. $h�Search .% 1. Pn t Key.Ho r a parch . J GIS Adnrm f C� Contacts Cdl.al =en Overview „Dashboard Editors Description 2015 hlonte Cado Last Impection _ tocaCan Inactive Revs Monitored ay i;��� _ Phone ®Console - - Irstralladon Date -- nb O Tasks rtProjects -.. _ Incomplete aGroups Fields -y. �..'v: ( _.. _'_.--'a Notescomplete D Q Pubbc 4te --- - C' Newer ro O New Group lsei anmanar n:xr,r:e=_e o'or ela::til� pectans. Con Items Delp— MediaVIM ta-b- Wificittiors a3i•a3a�a - UCinte n ES_, • . • s:aeel Year: zois zGna rr x-z� _. 1o:seAnt 101 f - a a a akGa re a s a a MUNICITY MOBILE The Municity Mobile application allows users to interact directly with the Municity database via any mobile device, including smart phones and tablets(no need to synchronize once you get back to the office—you are working with live data). vo KW..n. •PN MJ1I�CI T Y T t v. Functions • Create Complaints, Appointments,Assets, s r Violations and more. Schedule and complete inspections. • View your inspections schedule in a list or =� multi-pane view with �T Google street view. • Pull up information on any parcel in your •nca v.<a<u municipality. • Search for items and parcels in the -`— database using the advanced search option. • Search items can be projected on the _ map and color-coded based on # status. ��.; ° Mobile Printouts Connect via Bluetooth to any wireless printer to print out violations, inspection notices,tickets, appearance tickets and more.Take a picture and it automatically attaches to the item you are working with. We also offer Square credit card reader integration for processing payments in the field. We do not provide the hardware directly to the municipality—we let you choose. However, the program can work on any modern platform. °l ix'"/'F City of White Plains `� #3 Building Dcpaitnimit r c� 7.11 S Broadway:Smx 100 ®j ',4bite Plains,A'Y 10601 Phow:91-4Ls•1269 Fit:914-122.1471 APPEARANCE TICKET Date OfComplatnlr9ft0fld Complain)N:14.9St2 Oceupant:CALORE,ARTHURE ,, d Tax Alap ID:12S.54.6.1 i Property[Acation:TRAYLOR MARION17SCHURCHST WHITE PL.VNS.NY 10601 •` ' O-ner:CALORE.AR711UR E YOU ARE HEREBY NOTIMI)to apMrImmnally in t tk On:T8D To anvavt the chuSe ofeommining the follming orfevsa at she abosr m - -- Deicrip6oa:The grass is really hi8%in these srw%ccs craw tin;aroan,l APPEARANCE TICKET RecenrdBy Supcivisor ^R T CITY SQUARED - PUBLIC FACING PORTAL The new City Squared module is a public-facing site that allows your constituent to view GIS and municipal data. Data displayed can include parcels (owners, addresses, property class, zone, acreage,assesses values, inventory, etc.), permits, violations, variances, inspections, documents and photos. +ra w•ar5 r'+�,Gnc wv¢/14Y. MM,W:m 2G «Ye h,+O trLe%sm+>: «L.,.. 6Y.IAtI Wr.¢/'ib 4v C'.e i•Jf Ctv 5o4 vMt .___...... . CY'etrdewia ■ Mtau;iryS Como X + Q Propertylooknp X O r -_•, lames " ' VP Pleat enter ana Cr,55,cvmer namem e` j © secnonAloce ana Wt Wseam by dClick on a rewtt for m«edetaks ■ 0 0 • -' 0 o r. v rY >n e 8 a�0 .s rP G1 c O City Squared—Public Facing Portal with GIS 1 �F C OO Nct sc<u nsaysRua ed wm u1-r v tr3s71 air n i un.J3 : C/Corot m/Ke_ NwsaY lbx�istb. GSZ Fu*h-.� trtrc taeefv_+: - @'1rcTm .Me.Y tkb Ai:e SeA Oh+Gayt Yzh n C1vh+4_v� 4-Y 13r w : tr lMcki txrr _I ' ■ - a !A! ay5 Demo X '? P I WTae Pkl s,Ny lOc05 c De"i,PC es 71 Dans.vev12043-7-5 Parcel:130.43-7-5 Omview tRead Only) ,,� BS 130A3-75 dl 1 i3.7631 71DAVISA E 13C03300370050000000 S 1705130C MC070050000000 VftTEPWNS i I Ov'.5 W 0 DENNIS P GROVES i 71 DAVI$AVE. Y•'MTE PLMNS !ry 10605 .I 210 1 FIrmYRei 1CM OD 0.00 71 OXIIS"E 153 53 H phl d3 Fs5x. 0 G I J1S 0004D2 2016-57-26Tl2i20.l7:343565-01 U0_ ?013-0%23Ti2^_O:/�i:A35i5-0i vD hrLP%imcni6;ymMia.Com:Demo P3teI135i2i Demo }tj( City Squared—Property Information The City Squared system allows constituents to report issues either on a specific property or at a GIS location. The type of issues the can be reported is completely customizable by the municipality. Citizens can receive automatic email and text message notification when the issue is assigned to a crew and when it is completed. c �E C O Net seta w.utysqua ed.con .,�f tr_w —— '. - �•d ry- i _(: R:o. Ha,Erys 11nrl:r tam wwtr qee. fSnrJ'v rta�:•a 9r. aL<hmrYG as�eamemr c+4x Ta. atrc iAY »nx b Nmakx s^t1 CM5 kr4ia n Chstoksna I� ■ ■ • Momi 15 Demo X t Pmpalylookup X 11 M—Aw- Pleaseenter an e',sso..nei nYmX a. ..�^Ft+AsS,NY:vai SecLcnAtocx ana bt to search W n • I �I G � O I [[E i Selecting a Property to Report an Issue. CE - C O.ct srvrr Create a Service Request j - 71 DAMS AVE. tZ i•:HITE PLA:2i$Nf 10v05 I I 71 DAVIS AVE, EWHRE PAINS W.10615 74-oe Wbag±cLns.n th 51'eet i t I 4t I C—I I Customi_able Issue Reporting Form