287.2018 Engagement of General Code & NYSID RESOLUTION AUTHORIZING ENGAGEMENT OF 1) GENERAL CODE
FOR DOCUMENT MANAGEMENT SOLUTION SCANNED IMAGE
PROCESSING SERVICES; AND 2) NYSID/IMAGE DATA FOR
RECORD SCANNING SERVICES
RESOLUTION NO.: 287, 2018
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. George Ferone
WHEREAS, by Resolution No.: 160,2016, the Queensbury Town Board authorized, in part,
Image Data's March 15, 2016 proposal, as further clarified by the New York State Industries for the
Disabled, Inc. (NYSID) for Preferred Source Solutions, for Large Format Scanning Services relating
to the Town's maps, and
WHEREAS, NYSID and its member agencies are a proven procurement solution for
government agency customers such that NYSID's Preferred Source procurement satisfies the
obligation to comply with the New York State Finance Law, and NYSID's prices are approved by the
New York State Office of General Services, and
WHEREAS, the Town Clerk has requested Town Board approval to again engage the
services and authorize a joint project quote from General Code and NYSID/Image Data, as set
forth in General Code's June 28, 2018 proposal for Document Management Solution Scanned Image
Processing Service for the amount of$1,881.80 and NYSID/Image Data's July 20, 2018 proposal for
Record Scanning Services, as specifically set forth in Option(s) 2 "Greyscale," for the amount of
$9,486.10, for a total project cost not to exceed$11,367.90, and
WHEREAS, the Town Board wishes to authorize such services of General Code and
NYSID/Image Data,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and accepts the joint
project quote from General Code and NYSID/Image Data, as set forth in General Code's June 28,
2018 proposal for Document Management Solution Scanned Image Processing Service for the amount
of $1,881.80 and NYSID/Image Data's July 20, 2018 proposal for Record Scanning Services as
specifically set forth in Option(s) 2 "Greyscale," for the amount of$9,486.10, for a total project cost
not to exceed $11,367.90, provided that such amounts shall be paid upon presentation of
appropriate vouchers to the Town and shall not include any prepayment for services, such
services to be paid for from the Records Management Misc. Contractual Account No.: 00 1-1460-
4400, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the Town Budget and transfer $11,367.90 from Contingency Account No.: 001-
1990-4400 to Records Management Misc. Contractual Account No.: 001-1460-4400 and take
any other actions necessary to provide for payment of such services, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign
the proposals and/or any other necessary Agreements or documentation associated with the
engagement of the services of General Code and NYSID/Image Data in form acceptable to the Town
Supervisor, Town Clerk, Town Counsel and/or Town Budget Officer, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Town
Clerk and/or Town Budget Officer to take any and all actions necessary to effectuate all terms of this
Resolution.
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Duly adopted this 6Ih day of August, 2018, by the following vote:
AYES: Mr. Strough, Mr. Metivier, Mrs. Atherden, Mr. Ferone, Mrs. Switzer
NOES: None
ABSENT: None
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