317.2018 Accepting Bid for Gurney Lane Pool Repair RESOLUTION ACCEPTING AND AUTHORIZING AWARD OF BID FOR
GURNEY LANE POOL REPAIR/IMPROVEMENT PROJECT
RESOLUTION NO. 317, 2018
INTRODUCED BY: Mr. George Ferone
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Anthony Metivier
WHEREAS, the Queensbury Town Board previously established a Capital Improvement Plan
Reserve Fund 464 (Fund 464)for future Town project developments, and
WHEREAS, by Resolution No.: 124,2006 the Town Board authorized establishment of
Capital Project Fund 4157 to fund expenses associated improvements at the Gurney Lane Recreation
Area, and
WHEREAS, by Resolution No.: 161,2018, the Queensbury Town Board authorized certain
withdrawals and expenditures for specific Town Recreation Department capital improvements and
maintenance projects including $146,000 toward specific capital improvements and certain items of
equipment at the Gurney Lane Pool of which $60,000 was set aside specifically for pool recoating
(Project), and
WHEREAS, by Resolution No.: 200,2018, the Queensbury Town Board authorized and
directed the Town's Purchasing Agent to publish an advertisement for bids in the official newspaper for
the Project, as set forth in bid specifications prepared by the Town's Director of Parks and Recreation,
The Chazen Companies (Chazen) and/or Town Purchasing Agent, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bid to the lowest responsible bidder meeting New York State statutory requirements and the
requirements set forth in the Town's bid documents and specifications, and
WHEREAS, the Town's Purchasing Agent published such an advertisement for bids and on
Thursday, August 8 h, 2018, the Purchasing Agent duly received and opened all bids, and
WHEREAS, the Purchasing Agent, Recreation Commission, Parks and Recreation
Director and Chazen have recommended that the Town Board authorize the bid award to the
lowest responsible bidder, Patterson-Stevens, for a total bid amount not to exceed $173,700, and
WHEREAS, the Parks and Recreation Director has advised the Town Board that there are
times when Change Orders may become necessary for such Project and has requested that the
Town Board also authorize him to approve and sign certain Change Orders up to a five-percent
(5%) contingency or up to a total amount not exceeding $8,675, for Change Orders that he deems
necessary or appropriate, provided that the Director first confer and receive authorization from
the Recreation Commission, and
WHEREAS, the Town Board wishes to authorize the withdrawal and expenditure of
additional moneys in the amount of$122,385 from Fund 464 for the Project, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Fund 464 subject to permissive referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby finds that the withdrawal and
expenditure for the Gurney Lane Pool Repair/Improvement Project (Project) as set forth in the
preambles of this Resolution is an expenditure for a specific capital project for which the Capital
Improvement Plan Reserve Fund 464 (Fund 464)was established, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs such Project as described
in the preambles of this Resolution, and
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BE IT FURTHER,
RESOLVED, that the Town Board hereby accepts and awards the bid for the Project from
the lowest responsible bidder, Patterson-Stevens for a total bid amount not to exceed $173,700,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed Agreement between the Town and Patterson-Steves and/or any other
documents related to the bid award in form acceptable to the Town Supervisor, Parks and
Recreation Director, Town Budget Officer and/or Town Counsel, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the Town Parks and Recreation
Director to approve and sign Change Orders pertaining to the Project up to a five-percent (5%)
contingency or in the total amount not exceeding $8,675 that he deems necessary or appropriate,
provided that the Director first confer and receive authorization from the Recreation Commission,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs a transfer from Fund
464 in the total amount of$122,385 to fund such improvement Project, such funds to be placed
into the Gurney Lane Capital Project Fund 4157 and the Town Board further directs that in the
event there are funds remaining in such Capital Project Fund after completion of the Project or in
the event that the Project is not undertaken, the moneys in the Capital Project Fund shall be
returned to the Fund 464, and
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BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that payment of up to
$182,385 shall be paid to Patterson-Steves from Capital Construction Account 4: 157-7110-2899,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to take all action necessary to establish additional appropriations and estimated revenues
as necessary for Capital Project Fund 4157 in the amount of$122,385, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board further authorizes and directs the Town
Budget Officer and/or Accountant to take all action necessary to increase the following accounts
for such appropriations and revenues as necessary:
• Revenue Account 4: 157-0000-55031 (Interfund Revenue) —$122,385
• Expense Account 4: 157-7110-2899 (Capital Construction)- $122,385
• Expense Account 4: 001-9950-9030-0064 Transfer to Capital Project - $122,385
and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer
and/or Accountant to amend the Town Budget, make any adjustments, budget amendments,
transfers or prepare any documentation necessary to establish such appropriations and estimated
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revenues and effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Parks and Recreation Director, Town Budget Officer and/or Town Counsel to
take any and all action necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance
with the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the
Town Clerk to publish and post such notices and take such other actions as may be required by
law.
Duly adopted this 20'' day of August, 2018, by the following vote:
AYES Mr. Ferone, Mrs. Switzer, Mr. Strough, Mr. Metivier, Mrs. Atherden
NOES None
ABSENT: None
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