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1963-07-18 SP 463 Special Meeting July 18, 1963 Present: John 0, Webster Supervisor N. Harwood Beaty Councilman Theodore Turner Councilman Curtis Lampson Councilman Harold -Akins Councilman The meeting was called to order at 8:00 p. m. Visitors present were: LeRoy Phillips - Chief of Police Orman Holden - Engineer, Queensbury Water District Carl R. Cole - ft ff ft tt William Harney - Interested in change in Road Donald Robichard - Interested in change of Road Mr. Harney inquired as to the proposed changes or repairs to Moon Hill Road. The resident was advised that the road in question is a County Road. Any advise on the future plans for the change will be received from the County Superintendent of Highways. Mr. Phillips mentioned a request for a filing cabinet for his office as Chief of Police. A meeting with members of the Town Board to visit all n8ticeable Junk Yard operations was arranged for Monday night July 22, 1963. A general discussion ensued, with the representatives of the engineering office, on all aspects of the present construction of the Queensbury Water System. RESOLUTION N0." 117' introduced by Mr. Akins, seconded by Mr. Turner. Adopted at a meeting of the Queensbury Town Board, July 18, 1963. WHEREAS, Joseph A. Kestner, Jr. , has presented to this town board a proposal for engineering services dated July 12, 1963, to provide engineering service for the Queensbury Water District - Project No. APW-NY-52G, and WHEREAS, ofter' complete review and examination thereof, this board has found the proposal in all ways to be satisfactory, ' therefore be it RESOLVED, that the contract for Professional Engineering Services for the Queensbury Water District, Project No. APW-NY-52G, dated Julyl;, 1963, is hereby accepted and approved, and be it further RESOLVED, that the Supervisor is hereby authorized and directed to sign the- said agreement on behalf of the Town of Queensbury. Duly adopted by the following vote: Ayes - Mr. Beaty, Mr, Turner, Mr. Lampson, Mr. Akins and Mr. Webster Noes - None JOSEPH A. KESTNER, JR. Consulting Engineer 189 North Lame Ave, Troy, N. Y. July 12, 1963. Mx.' John 0. Webster, Supervisor Town of Queensbury P. 0, Box 86 Glens Falls, New York Subject: Professional Engineering Services Queensbury Water District - Project No. APW-NY-52G 464 Dear Mr, Webster: I am pleased 'to submit this proposal for Professional Engineering Services in connection with the subject pro ject. The estimated total fee for services contained in the Federal Accelerated Public Works Grant Application, exclusive of test borings, was $64,200. This fee is in accordance with the schedule of fees contained in Manual 38 of the American Society of Civil Engineers and is in general use by consultants throughout the country. The portions of the fee for preliminary plans, contract plans and specifications, and consulting services during construction are based on the net construction cost of 'the project and on the complexity of the project. The wells, well house, and storage reservoirs with a total estimated cost of $116,000 are complex structures. The fee for these structures is based on Curve A of the ASCE Manual, and was computed as $116,000 x 6.3% = $7,300. The Ulance of the fee for the water distribution system and its appurtenances is -based on Curve B. and was computed as $624,000 x 5.13% = $32,000. The total fee for these services is $39,300. The project engineering services may be divided into the follo*ing four classifications: 1) Preliminary Planning. These services include preliminary in- vestigations,igations, designs and report, advice in t he financing of the project, and preliminary field surveys and measurements. The estimated fee for this portion of thelservices is 15 percent of the total fee of $39,300, which is $5,895. 2) Contract Plans and Specifications. These services include the preparation of plans and specifications, contractual documents, detailed estimates of quantities, and other data required for the various individual contracts included in the .project. The estimated fee for this portion'of the services is 60 percent of the total fee of $39,300, which is $ 23,580. In addition to this fee there are incidental services (ASCE Manual, pp. 20-21) not included in the percentage fees for Classifications 1, 2 and 3. ' These incidental services include field surveys, instrument surveys for design, construction grant administration, resident supervis®an. in addition to the time estimated under -- Classification 4; travel, subsistence, blueprints, long-distance telephone under Classifications 1, 2, and 3; and any other services rendered which are not specified elsewhere. The estimated lump sum for such services is $6,000, making a total of $29,580 under this classification. ' 3) Consulting Services during Construction. These services include assistance with advertising for bids, notmfi.cation of prospective bidders, attendance at opening of bids, preparation and submission of tabulations of bids, submission of m onthly reports and estimates for each contract as the work progresses. Copies of the monthly reports will be furnished to the HHFA field engineer. These reports will cover the general progress of construction and a description of any problem or factors affecting the cost or the time of completion. The services will include also the checking of contractors' plans and shop drawings, approval of materials, periodic inspections of the project to ensure compliance with plans, specifications and contract documents, attendance at meetings of the Town Board to discuss the project, and a final inspection and acceptance of the work completed under each contract, including testing of completed work, and prepar- ation of record plans; also• the preparation and submission of pro- posed contractual change-orders , review and approval of the con- tractors* schedules of amounts of payments, and' the certification of partial payments to contractors as the work progresses. The estimated fee for these services is 25 percent of the total fee of $39,300. or $9,825. `65 4) Resident Supervision of Construction. This service will include the supervision of construction by a fulltime Resident Engineer, and the furnishing of construction in- spectors to ensure compliance with the plans, specifications, and contractual documents, and to obtain, during the course of construction, the information required for adequate record plans. The number of inspectors will be varied according to the requirements of t he project. One inspector should be assigned for each pipe-laying crew. The Resident Engineer will supervise the activities of the construction inspectors and lay out the work under Construction and will make field inspection of materials for incorporation into the aork. The estimated fee for this portion of the services has been computed as follows: Resident Engineer -7 months @ $945 - $69615 Construction Inspectors - 18 man-months @@ $500 9,000 Allowances for mileage, subsistence, long-distance telephone, field supplies, and other expenses 3,285 Total Resident Supervision of Construction $189900 The construction will be divided i nto the following contracts, which will be advertised individually for bidding purposes: Contract No. 1 - Furnishing Erecting Two 500,000-Gallon Steel Water Storage Tanks Contract No. 2 - Well Water Supply Development Contract No. 3 - Water Mains and Appurtenances Contract No. 4 - Well House, Well Pumps, Tank Foundations, and Appurtenances Contract No. 4A- Electrical Work During the past several years our firm has provided engineering services for the Town on a per diem basis. for a variety of water and sewage projects. This basis has proved to be an economical arrangement for the Town and a fair basis for compensation. At present our services under Classifications — 1 and 2 are substantially less than the estimated fees con- tained in ASCE Manual 38. I therefore propose to provide the professional engineeringservices for this project at the established per diem rates of this office and not to exceed the estimated fees stated in Classifications 1, 2 and 3. The fees for Classification 4 - Resident Supervision of Construction will be provided for the stated time and fees. In the event that the supervision of construction exceeds the estimated seven months, additional services will be pro- vided at the stated monthly fees. Allowances for mileage, subsistence, long-distance telephone, field supplies , and other expenses will be billedat actual cost. Incidental services under Classification on 2 will be billed at actual cost based on established p er d iem rates. The established per diem rates applicable to all services for the project are: Consulting Service $75/day Professional Engipeers 60/ ff Engineers 50/ It Draftsmen 35/, It Construction Inspectors, Rodmen, Field Assistants 30/ it The total number of days is based on the actual number of hours devoted by each employee in the above classifications divided by eight. Daily timebooks are kept and will be available for review. In addition to the per diem rates, reimbursement for travel and subsistence; additional copies of contractual documents, reproduction of drawings, long-distance telephone and other out- of-pocket expenses will be billed at actual cost. 466 Statements of professional services will be submitted on a monthly basis during the course of the work. I appreciate the opportunity to submit this proposal. Kindly send two copies of it to 'the Regional. Office of the Housing and Home Finance Agency for review and approval prio r to acceptance by the Town Board. The return of one duly accepte d copy to this office will constitute a contract between the Town of Queensbury and this office for the services outlined. Respectful ly submitted, Joseph A. Kestner, Jr. Accepted for the Town of Queensbury on July 18, 1963. By: John 0. Webster — Supervisor RESOLTITION NO. 118 introduced by Mr. Akins , seconded by Mr. Beaty. Adopted at a meeting of the Queensbury Town Board,<_ July 18,E 1963 WHEREAS, all contracts have now been awarded in connection with Project No. APW-NY-52G, of the Queensbury Water District, and WHEREAS, after contingencies, the total amount of the estimated costs of the project is now less than the amount originally estimated, and WHEREAS, the Regional Director, Community Facilities, Housing & Home Finance Agency, has submitted a revised pro ject cost estimate and method of financing, dated July 15, 1963, a nd WHEREAS, this board has carefully reviewed and considered said revised project cost estimate, therefore be it RESOLVED, that this board concurs with and agrees,- to accept the revised project cost estimate and method of fina racing as presented in Housing and Home Finance letter dated July 1.5, 1963, and be it further -- RESOLVED, that the Supervisor is hereby authorized and directed to advise the Regional Director of the Housing and Home Finance Agency of said agreedient and concurrance. Suly adopted by the following vote: Ayes - Mr. Beaty, Mr, Turner, Mr, Lampson, Mr. Akins and Mr. Webster. Noes = None A letter dated July 15, 1963, was received and placed on file by the Town Clerk. The letter had to do with the consolidation of the many water districts into the Queensbury WateriDistrict. RESOLUTI0N NO. 119 introduced by Mr. Akins, seconded by Mr. Lampson. WHEREAS, it is proposed to consolidate the North Glens Falls Water District, Extensions 1, 21 31 4, 6, 7, 8 and 9 to the 'North Glens Falls Water District, the Ridge Road Water District and the Queens- bury Water District into a single water. district to be known as the Queensbury Water District as provided by Article 12 of the Town Law, and WHEREAS, it is provided by Section 206 of the Town Law that a public hearing be held by the Town Board on a propositi on to consolidate special districts, be it RESOLVED that the Town Board of the Town of Queensbury meet and hold a public hearing on the proposal to consolidate the 'North Glens Falls Water District, Extensions 1, 2, 3, 4, 6, 7, 8 and 9 to the North Glens Falls Water District, the Ridge Road W ater District and the Queensbury Water District into a single water district to be known as the Queensbury Water District at the Queensbury School on the 1st day of August, 1963, at 7:30 o'clock, P. M. (DST) at which time 46? and place all persons interested in the matter of such proposed consolidation will be heard concerning the same, and be it further RESOLVED that the Town Clerk be and hereby is directed to give due notice of such public hearing in the ma nner provided by law. Duly adopted by the following vote: Ayes - -Mr. Beaty, Mr. Turner, Mr. Lampson, Mr. Akins and Mr. Webstet Noes - None The following notice was published in the Glens Falls Times on July 20, 1963. — Notice is hereby given that the Town Board of the Town of Queensbury, Warren County, New York, is considering a proposal to consolidate the existing North Glens Falls Water District, Extensions 11 2, 3, 4, 61 7, 8 and 9 to the North Glens Falls Water District, the Ridge Road Water District and the Queensbury Water District into a single -water district to be known as the Queensbury Water District, as provided by Article 12 of the Town Law, which proposed consolidation will provide that it shall become effective on December 31, 1963, that any existing indebted- ness of any of said districts or extensions on that date shall be assumed and paid by the consolidated district, that any funds in the hands of the Supervisor on that date belonging to any of said districts or extensions be transferred to the consolidated district, and that after such consolidation any assessment required to pay the costs of operation, maintenance an ivprovements in such consolidated Queensbury Water District be taxed on an ad valorem basis, and that the Town Board will meet at the Queensbury School, Aviation Road, in said Town on the 1st day o f August, -1963, at 7:30 o'clock, P. M. (DST) at which time and place all persons interested in such proposed consolidation will be heard concerning the same. By order of the Town Board of the Town of Queensbury, Warren County, New York. Dated: July 18, 1963. RESOLUTION NO. 120 introduced by Mr. Beaty, seconded by Mr. Akins. WHEREAS, this town board has received a petition from residents of Old Forge Road, Town of Queensbury, for the creation-of a 35 MPH speed zone, and j WHEREAS, this board considers that speed should be restricted on Old Forge road and that consideration of this request should be given by the State-Traffic Commission, now therefore be it RESOLVED, that the town board of the Town of Queensbury does hereby request the State Traffic Commission to establish a lower maximum speed at which vehicles may proceed on Old Forge Road, Town of Queensbury, from its intersection with the Dixon Road-southwesterly to its intersection with the southwesterly intersection of Clark Street, Duly adopted by the following vote: Ayes - Mr. Beaty, Mr. Turner, Mr. Lampson, Mr. Akins and-Mr. Webster. Noes - None General discussion took place at this time to do with the meeting of the Planning Board on July 17th, 1963, which was attended by all members of the Town Board. The meeting was enlij1hting as a• result of extensive discussion with the representative of the New York State Department of Commerce and t he representative of the recently retained Planning Cons ultants. A letter was received and placed on file, dated July 18th, 1963, from the Cemetery Commission to do with a proposed purchase of lots within the cemetery from an individual by the name of Mrs. Thomas O'Brien, Cronin Road, Glens Falls; N. Y. 466 Mr. Beaty, reported on the effort to develop the cards, which will be distributed as an advertisement of the activities within the Town of Queensbury. The order has been placed for 12,500 cards to be available for distribution at an early date. WEST GLENS FALLS VOLUNTEER FIRE CO. NO. 1 West Glens Falls, N. Y. July 11, 1963. Dear Mr. Crannell: We have three new active members in our company, would you please add them to your list, their names are Francis Johnson, Terry LaLonde, and Lawerence Trackey, thank you. _ Sincerely, David Harrington RESOLUTION NO. 121 introduced by Mr. Beaty, s econded by Mr. Turner. WHEREAS, Mr. LeRoy Phillips , Chairman of the Repubhican Committee did apoint Hulda Ellingsworth as ,.Election Inspector for District #4 of the Town of Queensbury, and WHEREAS, Hulda Ellingsworth will not beable to s erve, therefore be it RESOLVED, that Marilyn Gates of 7 Greenway North be appointed as Election Inspector for District No. 4 of the Town of Queensbury. Duly adopted by the following_vote: Ayes . - Mr. . Beaty, Mr. Turner, Mr. Lampson, Mr. Akins and Mr. Webster. Noes - None On motion the meeting was adjourned. Respectfully submitted George C. Crannell Town,Clerk Regular Meeting July 25, 1963. Present: John 0. Webster Supervisor N. Harwood Beaty Councilman Theodore Turner Councilman Curtis Lampson Councilman Harold Akins Councilman The meeting was called to order at 7:30 p. m. With the public hearing on the subject of an extension for the Pershing, Ashley, Coolidge Sewer District; the main topic of the meeting. The following interested persons were greeted by the Supervisor. Pr. Alexander Avrin James B. Tidman Stanley B. Miller ' Mr. & Mrs. William C. Prescott John Dillon Philip E. Tobias Atty. Albert E. Beswick - Attorney for the Town of Queensbury Joseph A Kestner, Jr. - Engineer on water and sewer problems -- Bernard J. Codner -- Superintendent of Highways LeRoy Phillips - Chief of Police of the Tow n of Queensbury The proof of publication of the notice of the hearing was pre- sented by the Clerk. The reading of the notice was waived follow ing approval of all interested parties.