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1958-12-13 SP ,Audit and Control.) 8, It is clear from the Law and Regulations that the Town Board. has the responsibility to investigate ,, piblice , report and account. Town and Country Topics, Vol. 17, No. 11 November, 1958. Isl Stanley B. Miller Copy_to Town, Clerk, Messrs . Akins , Bentley,, Lampson, and Harris. Upon motion the meeting adjourned . Town Clerk Special Meeting December 139 1958 Present: H. Russell Harris Supervisor Meredith Bentley Justice of the Peace Harold Akins Justice of the Peace Curtis Lampson. Councilman Stanley- B,1 Miller Councilman The Board. convened at 7:30 p.m.. Also present, Paul W. Harris of the J. I. Case Company, John R. Cosey, of the C & 0 Equipment Company, and Harold Gould and Frank Beaty of the Northway Equipment Company. I Mr. Co4ner, Superintendent of the Town Highways , was also present and discussed with the Board the docks at the Willard Hotel. Resolution No. 137 introduced, by Justice Akins , seconded by Councilman Miller RESOLVED that the Town Board rejects all bids received for a used tractor to be supplied to the Town for use at the Town dump, and re- advertise for bids on new tractor for dump, -- Duly adopted by the following vote: Ayes Mr. Miller, Mr. Bentley, Mr. Lampson, Mr. Akins and Mr. Harris Noes none Resolution No, 138 introduced by Mr. Miller, seconded by Mr. Lampson: RESOLVED that the contracts for the supplying of water to the West Glens Falls Water Districts the North Glens Falls Water District and of each extension thereof with the City of Glens Falls be referred to the County Attorney for study and recommendation. Duly ad-opted by the following vote : Ayes - Mr. Miller , Mr. Bentley, Mr. Lampson, Mr. Akins and Mr. Harris Noes - none Resolution No, 139 introduced- by Councilman Miller, seconded by Justice Akins : RESOLVED that the Supervisor be and is hereby authorized to sign a contract for sewer service with the City of Glens Falls on behalf of the Pershing-Ashley-Coolidge Sewer District, Duly adopted by the following vote : Ayes - Mr. Miller, Mr. Bentley, Mr. Lampson, Mr. Akins and Mr.: Harris Noes - none 63 Resolution No. 140 introduced by Councilman Miller, seconded by WHEREAS George Crannell.is the owner of a store and residence located on the North side of Dixon Road and. west side of Dixon Court all within the Queensbury Drainage District Number 1,, and WHEREAS, the basis of assessment for drainage tax purposes is on a per foot basis and in this case frontage on Dixon Road, and WHEREAS, it would be more equitable in the light of the basis of assessment of surrounding properties , that the basis of assessing these two properties, namely the store and residence owned by the said. Crannell be changed to a tax on the basis of the frontage on Dixon Court, NOW, THEREFORE, BE IT RESOLVED, that the basis of assessment for drainage district purposes insofar as the store and residence of the said Crannell are concerned be changed from the frontage on .Dixon Road to the amount of frontage on Dixon Court. Duly adopted by the following vote: Ayes - Mr. Miller, Mr. Bentley, Mr. Lampson, Mr. Akins and Mr. Harris Noes - none Resolution No. 141 introduced by Mr. Miller, seconded by Mr. Bentley: WHEREAS, the basis of assessment in Queensbury Drainage District No. 1 is on the basis of street frontage , and WHEREAS, C. S. and Ellen Willmott are the owners of a vacant lot located on the east side of Luzerne Place, the dimensions of ,which are 701 x 1406 with the 701 fronting upon Luzerne Place, all within the Queensbury Drainage District No. 1,, and WHEREAS said lot was assessed in the 1958 tax list on a .basis of 1551 of frontage and a tax of $42.47 collected .but under protest on the part of the owners , and WHEREAS, the correct amount of tax that should have been collected should have been $19.18, NUATs THEREFORE, BE IT RESOLVED, that there be refunded to the said owners the amount of $23.29 in correction of this error.. and be it FURTHER RESOLVED that the Board of Assessors be informed. of this error in frontage and that they be directed to change said frontage from ,1551 as appears on the tac list to 70k ,. thus conforming to the basis of assessment of other properties in said drainage district. Duly adopted by the following vote : Ayes Mr. Miller, Mr. Bentley, Mr. Lampson, Mr. Akins and Mr. Harris Noes none Resolution No. 142 . (Capital Note Resolution of 1958) Mr. Bentley introduced Resolution No. 142 and moved its adoption, seconded by Mr. Lampson: RESOLVED this 13th day of December, 1958, as follows: Section 1. For the purpose of paying the cost of capital improvements in the Reservoir Park Sewer District, a capital note of the Town of Queens- bury, Warren County, New York, shall be issued pursuant to the provisions of the Local ;Finance Law in the .amount of ,$250,00. Section 2. The maximum cost of said, capital improvements for which the said capital note is to be issued is $250.00 and the plan for finan- cing such cost consists of the issuance and sale of the said capital note in the amount of $250.00. Section 3. It is hereby determined that the purpose for which said note is to be issued falls within sub-paragraph of subdivision "all of 64 Section 11.00 of the Local Finance Law and that the period. of probable usefulness of such purpose is five years . Section 4. The said note shall be dated December 1, 1958, and shall mature on March 1, 1959 ,, and shall bear interest at three per cent per annum payable at maturity, and the principal of and interest on said note shall be payable in lawful money of the United States of America at the office of the Town Clerk of the Town of Queensbury, Warren County, New York. Section 5. Said note shall be executed in the name of the Town of Queensbury, Warren Countyq, New York,, by the Supervisor, sealed with the seal of' the Town and attested by the Town Clerk and the said note shall be sold at private sale. Section 6, Upon due execution and sale of the said note, the same shall be delivered to the purchaser upon than payment by him of the purchase price in cash to the Supervisor and the receipt of the Super- visor shall be a full acquittance to the purchaser who shall not be obliged to see to the application of the purchase money. Section 7. The full faith and credit of the Town of Queens-bury ,Warren County, New York, are hereby pledged for the p unctual payment of the principal of and interest on said note . Section 8. This resolution shall take effect immediately. Duly adopted by the folloiqing vote: Ayes - Mr. Miller, Mr. Bentley, Mr. Lampson, Mr. Akins and Mr. Harris Noes - none Resolution No.143 . (Capital Note Resolution of 1958) Mr. Bentley introduced Resolution No. 143 and-moved its adoptions seconded by Mr. Lempson: RESOLVED this 13th day of December, 1958, as follows : Section 1. For the purpose of paying the cost of capital improve- ments in the Queensbury Drainage District, a capital note of the Town of Queensbury, Warren County, NeTeYork$ shall be issued pursuant to the provisions of the Local Finance Law in the amount of $250,00. Section 2. The maximum cost of said capital improvements for which the said capital note is to be issued is $2500:00 and the plan for financing such cost consists of the issuance and sale of the said capital note in the amount of $250,00, Section 3, It is hereby determined that the purpose for which said note is to be ,issued falls within sub-paragraph of subd vision "all of Section 11.00 of the Local Finance Law and that the period of probable usefulness of such purpose is five years . Section 4. The said note shall be dated December 1, 1958s, and shall mature on March 1,, 19591, and shall bear interest at three per cent per annum payable at maturity, and the principal of and. interest on said note shall be payable in lawful money of the United States of America at the office of the Town Clerk of the Town of Queensbury, Warren County, New York. Section 5. Said note shall be executed in the name of the Town of Queensbury, Warren County$ New York, by the Supervisor, sealed with the seal of the Town and attested, by the Town Clerk and the said note shall be sold at private sale. Sectiori 6. Upon due execution and sale of the said, notes the same shall be delivered to the purchaser upon.the payment by him of the purchase price in cash to the Supervisor and the receipt of the Supervisor shall be a full acquittance to the purchaser who shall not be obliged to see to the application of the purchase money* 65 Section 7. The full faith and credit of the Town of Queensbury, Warren County, New York, are hereby pledged for the punctual payment of the principal of and interest on said note. Section 8. This resolution shall take effect immediately. Duly adopted by the following vote: Ayes -- Mr. Miller, Mr. Bentley, Mr. Lampson, Mr. Akins and Mr. Harris Noes - none Resolution No. 144 MrQtbentley introduced Resolution No. 144 and moved Its adoption, seconded. -by Mr. Lampson: WHEREAS,. the Town Board has authorized the issuance of two capital notes in the amount of $250.00,, one of which is to pay the cost of improve- ments in the Reservoir Park Sewer District and the second' of which is to pray the cost of improvements in the Queensbury Drainage District, and ' WHEREAS,: the Town of Queensbury has heretofore established a capital reserve fund and- there is at this time a surplus of funds therein, RESOLVED that the Supervisor be and hereby is authorized and directed to invest $500.00 of the Capital Reserve Fund of the Town of Queensbury by purchasing said capital notes. Duly adopted by the following vote: Ayes « Mr. Miller, Mr. Bentley, Mr. Lampson, Mr. Akins and Mr. Harris Noes - none Resolution No, 145 Mr. Akins introduced Resolution No. 145 and moved. its adoption, seconded by Mr. Lampson: 'WHEREAS, the T(YAn Board of the Town of Queensbury, Warren County, New York,. on December 1, 1956. adopted a resolution authorizing the issuance and sale of serial bonds of the Town of Queensbury, Warren County, New York, for payment of� the cost of improvements in Extension No: 1 to the West Glens Falls hater District in the total 'amount of $15,800.00, and for the issuance of bond. anticipation notes prior to the issuance and sale of said. serial bonds , -and in which the power to authorize the issuance of said bond anticipation notes and. renewals thereof and to determine the amount,; terms and contents thereof was delegated to the Supervisor, and WHEREAS, the Supervisor has made a determination that of the total amount of $15,,800.00 authorized by said resolution a bond anticipation note in the amount of $7,500.00 shall be issued. and sold to be payable at the ffice of the Town Clerk of the Town of Queensbury, 'Warren County, New York, n the 1st day of December, 1959 ,, with interest at the rate of two and one- , half per cent (22g;) per annum payable at maturity, and AREAS,, said bond anticipation note was renewed on December 1, 1957, by a renewal note whth will mature on December 1, 1958,, and WHEREAS, the Supervisor has made 'a determination that said bond anticipation renewal note in the amount of $7,,500.00 shall be renewed for a further period of one year to mature and become due on December 1, 1959s and in�tlER' AS, the Town Board. of the Town of Queensbury has heretofore authorized the establishment of a Capital Reserve Fund and there is at this time a surplus of funds 'therein,, RESOLVED that the Supervisor be and. hereby is authorized and directed to invest $7,,500.00 of the funds in the Capital Reserve Fund of the Town. of Queensbury by purchasing- 'said bond anticipation renewal note in the amount of $7`,,500.00 The foregoing resolution was duly put to a. vote which resulted as follows : 66 H. Russell Harris Supervisor Yes Meredith Bentley Justice of the Peace Yes Harold C. Akins Justice of the Peace Yes Stanley B. Miller Councilman Yes Curtis Lampson Councilman Yes Resolution declared adopted . The following recommendation was received : After completing all work possible on the 1958 Special Improvements on the Town Highways , I find a balance of $11,430.99 remains unexpended. It appears that much of the Special Improvement work was paid from the Item 1, General Repairs , and that there remains two projects that were -not completed. I. refer to the Sunnyside Rd. and the Seelye-Woodlawn Rd. I therefore recommend that the balance remaining on the Sunnyside Rd. of X3 ,871.30 and the balance remaining on the Seelye-Woodlawn Rd. of X869.80,, be reappropr aced for the 1959 program on these two roads. I would also recommend that the balance of the $11,430.99 or $6689.89, be transferred to Item I, General Repair Fund , to replace monies expended from that Fund on Special Improvements . %s/ Bernard J. Codner Superintendent of Highways Town of Queensbury The following report was received by the Board : REPORT OF SPECIAL IMPROVFNLNT FUVLS FOR 1957 & 1958 In 1957 $22,000.00 was appropriated for Special Improvements on the highways in the Town of Queensbury. A complete list of the several highway projects to be carried out is attached. This list includes the amount assigned , the amount spent, and the balance for each one. There were nineteen highway projects approved. 'Fifteen of these were completed and. four incomplete. At the close of 1957, there remained a balance of $3227.90. No recommendation was made by the Highway Supt. , or no action taken by the Town Board at this time. Therefore the balance of $3227.90 was carried over into the Special Improvement Fund. This balance plus the $20,;000.00 in the budget, made a Special Improv- ement Fund of $23,;227.90. The Town Supt. , the Town Bdard , 5nd the County Supt. made an agreement for Special Improvements on 11 highways in the Town of Queensbury for 1958. Nine of these have been completed and two are incomplete. The total monies remaining unexpended on the incompleted jobs,; is in the amount of $4741.10, and the amount remaining on the completed pro - jects is in the amount of $6689.89. It has been detergiined that the reason the $6689.89 remains, is due ,to the fact that a large portion of the money spent on the completed projects was expended from the Item,14 General Repair Fund. Therefore, it would seem reasonable to reappropriate the sum of $4741.10 to the Special Improvement Fund for 1959 ,; and transfer the balance of $6689.89 to Item I,_ General Repair Fund, to replace the amounts expended from that Fund. Respectfully submitted. /s/ H. Rus sell Harri s Supervisor. The monthly statement of the Supervisor was read and placed on file: 87 MONTHLY STATEMENT OF SUPERVISOR November, 1958 Date RECEIPTS Amount received- ,Source , Received Nov. 10 Capital. Reserve Res, 3 Bonds (Bond & Int.) 8452,.00 3 Earl Jones Water Coll_. WGF9D & Ext. 184.06 6 Earl Jones- Water Co�.l. WG_79D & Ext. 241.00 10 General NG-WD,,, Hwy & Pine View Soc.Sec,. 142.55 13 Earl Jones Wager Coll. WGIVD & Ext. 412.65 18 Frances Turner Town Clerk Fees 777,25 18 State Per Cap,. Assis. 5242.46 13 Lee -Lavery Water Coll. NGFWD ,& Ext. 1644:.15 19 Earl Jones Water Coll. 1jTGFWD & Ext. 179,19 25 County Treasurer Mortgage tax 16704.86 25 Frank Cowles Cemetery Funds 1438,00 25 Highway, General .& Pine_ View Soc .,Sec.. 124,23 21 Lee Lavery NGF.qD & Ext, 933.95 25 Lee Lavery NGFWD & Ext. 531.53 26 Earl Jones WGFWD & Eyt, 610,95 TOTAL RECEIPTS 437818.83 D�SB4RSEMENTS Amount Fund or Account Paid General _T-6379.73 Pine View- 1208,56 NGF Water Dist. 1944,65 WGF Water Dist. 853,31 NGF Water Dist. Ext. 1854.74 Ridge Water Dist* 148,00 Drainage Dist. 492.68 Capital Reserve 8452,00 Clev. lights Ft. Amherst lights 168.46 Highway Dept. 10098:64 Bond &,Interest fund 12927.30 TOTAL DISBURSEMENTS $44569.15 Isl H.. Russell Harris Dated : December 9, 1958 Supervisor The Board audited claims as follows-.. SCHEDULE OF AUDITS FOR THE TOWN OF QUEEN SBURY FOR THE MONTH OF DECEMBER 1958 1 Amt. Amt. No. Name of Claimant Nature of Claim Claimed Allowed �436_ G.F. Paint & Glass Co. 15 lbs.puttk,Twn of Q. $ 2.17 N.A. 437 IJGF Fire Dept. #1 Elect.booths-157, 158 80,00 80.00 438 R.G.Landry Bus.Mche Mat.&Serv.Add.Mch. 6.25 6,25 439 City of Glens Falls Misp.forms on Bingo 3.81 3.81 440 G.F.Rubber Stamp Works . 1 Rubber stamp & pad 1.8,0 1.80 441 Gwinup' s General Store Gas.-E.J. Johnson 4,97 4.97 442 Williamson Law Bk. Co. CLS Twn.Lav-158 Supplement 3*50 3.50 443 Dennis & Co. , Inc, Supplies-M.S. Bentley,J.P. 4.69 4.69 444 Doris Cook Inspector of elections 15.00 15,00 445 Russell. & Wait, Inc. 1 type.ribbon,Woodstock M. Bentley 1,50 1,50 446 Chas.E. Houghtaling Supplies-M.S.Bentley,J.Po 43.85 43,85 447 Dennis & Co. , Inc. 158 Supp.CLS Twn.Law,HRH 3,50 3.50 448 Scotty' s Kerosene &. fuel oils-T of Q59.67 59,67 449 Stephen B. Duell Serv.-Appraising property 41.46 41.46 450 G.F. Paint & Glass Co. Re:att.statements ,.misc. 121.61 121.61 451 Lawrence M. Bentley Twn.Clkls bond-F.L.Turner 10.00 10.00 452 Slade Tractor Co. ,Inc. Misc.items ,sent to E. Lackey 485.76 485.76 453 City. G.F. Water Fd. Misc.serv.Glenwood Ave. 9.24 9.24 454 Barber & Howe Constable bond-R.F.Hill 10,00 10.00 455 Mohican Grange #1300 Storage of voting machines & rental of voting place 110.00 110.00 456 Harold Rist Associates Print,serv, as itemized 10,25 10.25 457 J,R.SaurypIr & Co.., Inc. Steel as item.-new bldg. 76,88 76,88 6S 458 C.G.Woodbury & Son,Inc. Misc. material 62.20 62,20 459 Wm.Bronk Coal & Lumber Grout ,,concretelnew material 1014.57 1014.57 460 Dennis & Co. , Inc. Marriage cert.- 5.23 5,23 M. Bentley 461 G,.F. Post Co. Pub.Not.on bids,,tractor 7.60 7*60 462 0-arson-Duffy Agency M.S•.Bentley' s bond 10100 10,00 463 W.F.Gubitz & Sons Print.-#10 env.-Twn Clk 9.05 9.05 464 Dennis & Co.-, Inc. X-1958,Rev.Ed.-CLS Vehi- I I cle, & Traf.law,H.Akins 9,50 9,50 465 Dlempsey' s Concrete Prod. Misc.material as item. 130.76 130,76 466 N.Y*Telephone Co. Phone serve.-Twn strhs . 17,75 17.75 467 Twn of Qsby,Hwy Dept. Reservoir ParktBroad. R.Codner Acres Sewer Dist.#1 (B,'Acres $172.20;,Res. Park $36.40) 208.60 208,60 468 Schwartz Bros.Inc.: 1-5 gal.steel Anti Freeze pump tank w.anti- freeze chg.PV Cem. 25.29 25.29 469 Save-On Gal.pipe Twn of Qsby 434,97 434.97 470 Niagara-Mohawk Power Cleverdale Str.Itng. 41.08 41.08 471 Niagara-Mohawk Power Elect.& Gas serv.Town Storehouse 85.90 85,90 472 Niagara-Mohawk Power Str.ltng.Ft.Pzaherst- Garrison Rd. 168,46 168,46 473 Niagara-Mohawk Power Str.ltng_ .& Traf.sig. 201.91 201,91 474 Russell & Wait, Inc. Supplies ,Twn Clk' s Cfc. 14.20 14,20 475 Finch Pruyn & Co. 6 bags Mason' s lime K Storehouse 5.70 5,70 476 Finch Pruyn & Co. 5 bags reg.cement;PV Cem. 6,75 6.75 Total $3565.43 $3563.26 On moti o ed Town Clerk Special Meeting December 20,. 1958 Present: H. Russell Harris Supervisor Meredith Bentley justice of the Peace Harold Akins Justice of the Peace Curtis Lqmpson Councilman Stanley B. Miller Councilman The Board convened at 7:30 p.m. The following letter was read to the Board: ALBERT E. BE54ICK Glens Falls , N.Y. December 18, 1958 Mt. H. Russell Harris , Supervisor Star Route' ' I Glens Falls, New York Dear Russell.: As requested by you, I have prepared and enclose herewith a deter- mination by you under the authority of the original bond resolution to issue an additional $1,000,00 of bond anticipation notes against the i'ssue for the West Glens Falls Water District Extension. Also enclosed. is the originel� and copy of the resolution to be adopted by- your Town Board, authorizing- the investment of $1,,000.00 of Capital Reserve Fund by the purchase of this additional note.