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2006-10-30 SP MTG45 820 SPECIAL TOWN BOARD MEETING 10-30-2006 MTG. #45 SPECIAL TOWN BOARD MEETING MTG. #45 October 30, 2006 RES. 515-520 6:30 p.m. TOWN BOARD MEMBERS PRESENT SUPERVISOR DANIEL STEC COUNCILMAN ROGER BOOR COUNCILMAN RICHARD SANFORD COUNCILMAN JOHN STROUGH COUNCILMAN TIM BREWER TOWN OFFICIALS BUDGET OFFICER JENNIFER SWITZER SR. PLANNER STU BAKER Supervisor Daniel Stec-Opened the meeting. RESOLUTIONS RESOLUTION SETTING PUBLIC HEARING ON THE TOWN OF QUEENSBURY’S 2007 PRELIMINARY BUDGET RESOLUTION NO.: 515,2006 INTRODUCED BY: Mr. Richard Sanford WHO MOVED ITS ADOPTION SECONDED BY: Mr. Tim Brewer WHEREAS, the Queensbury Town Board has prepared a Preliminary Budget for the Town of Queensbury and its Districts for the fiscal year beginning January 1, 2007, and WHEREAS, the Town Board wishes to approve the Preliminary Budget and conduct a public hearing, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves the Town of Queensbury Preliminary Budget for 2007, comprised of statements of appropriations and estimated revenues, a copy of which is attached and made a part of this Resolution, and BE IT FURTHER, RESOLVED, that copies of the Preliminary Budget shall be filed in the Town of Queensbury Town Clerk's Office, 742 Bay Road, Queensbury where it shall be available for inspection by interested persons during regular business hours, and 821 SPECIAL TOWN BOARD MEETING 10-30-2006 MTG. #45 BE IT FURTHER, RESOLVED, that the Town Board will conduct a public hearing on Monday, d November 6th, 2006 at 7:00 p.m. at the Queensbury Activities Center, 742 Bay Road, Queensbury and all interested persons will be heard concerning the Town’s Preliminary Budget, and BE IT FURTHER RESOLVED, that the Town Board hereby authorizes and directs the Queensbury Town Clerk to publish and post a Notice of Public Hearing in the manner provided by Town Law §108, such Notice to be substantially in the following form: NOTICE OF HEARING ON PRELIMINARY BUDGET FOR THE TOWN OF QUEENSBURY FOR THE YEAR 2007 NOTICE is hereby given that the Preliminary Budget of the Town of Queensbury, County of Warren, State of New York for the Fiscal Year beginning January 1, 2007 has been filed in the Queensbury Town Clerk’s Office where it is available for inspection by any interested person during normal business hours. FURTHER NOTICE is hereby given that the Queensbury Town Board will hold a public hearing on Monday, November 6th, 2006 at 7:00 p.m. at the Queensbury Activities Center, 742 Bay Road, Queensbury and that at such hearing the Town Board shall hear all interested persons concerning the Preliminary Budget. AND FURTHER NOTICE is hereby given in accordance with Town Law §108 that the proposed salaries of Town of Queensbury elected officials for Year 2007 are as follows: TOWN SUPERVISOR $63,108. TOWN COUNCILPERSON (4) $16,305. TOWN CLERK $60,511. TOWN HIGHWAY SUPERINTENDENT $66,431. TOWN JUSTICES (2) $39,132. th Duly adopted this 30 day of October, 2006, by the following vote: AYES : Mr. Boor, Mr. Sanford, Mr. Strough, Mr. Brewer, Mr. Stec NOES : None ABSENT: None 822 SPECIAL TOWN BOARD MEETING 10-30-2006 MTG. #45 RESOLUTION APPROVING AUDIT OF BILLS – WARRANT OF OCTOBER 26, 2006 RESOLUTION NO.: 516, 2006 INTRODUCED BY: Mr. Richard Sanford WHO MOVED ITS ADOPTION SECONDED BY: Mr. Tim Brewer WHEREAS, the Queensbury Town Board wishes to approve the audit of bills presented as the Warrant with a run date of October 26th, 2006 and a payment due date of October 31st, 2006, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves the Warrant with a run date of October 26th, 2006 and payment due date of October 31st, 2006 and totaling $663,625.05, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Budget Officer and/or Town Supervisor to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 30th day of October, 2006, by the following vote: AYES : Mr. Sanford, Mr. Strough, Mr. Brewer, Mr. Stec, Mr. Boor NOES : None ABSENT: None Discussion held regarding South Queensbury Audit for 2004…Councilman Sanford requested that the Budget Officer help South Queensbury’s Auditors in obtaining their documents from Warren County. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR CONTRACT NO. 1 - CONSTRUCTION OF THE MAIN STREET CONNECTOR ROAD RESOLUTION NO.: 517.2006 INTRODUCED BY: Mr. Tim Brewer 823 SPECIAL TOWN BOARD MEETING 10-30-2006 MTG. #45 WHO MOVED ITS ADOPTION SECONDED BY: Mr. John Strough WHEREAS, by Resolution No.: 85,2003, the Queensbury Town Board authorized engagement of Barton & Loguidice, P.C. (Barton) for the design of the Main Street Connector Road, and WHEREAS, Barton has prepared bid documents and specifications to advertise for bids for Contract No.1 – Construction of the Main Street Connector Road- which work includes providing all labor, materials, machinery, tools, equipment, and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following: Establishment of proposed new roadway corridor, clearing and grubbing, excavation, embankment in place, removal and disposal of unsuitable material, erosion and sediment control, establishment of subbase course, and application of calcium chloride, and WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award the bid to the lowest responsible bidder meeting New York State statutory requirements and the requirements set forth in the Town’s bid documents and specifications, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town Purchasing Agent to post and publish an advertisement for bids to be prepared by Barton & Loguidice, P.C., for Contract 1 – Construction of the Main Street Connector Road and receive all bids, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town’s Purchasing Agent to open all received bids, read them aloud and record the bids as is customarily done and present the bids to the next regular or special meeting of the Town Board. Duly adopted this 30th day of October, 2006, by the following vote: AYES : Mr. Strough, Mr. Brewer, Mr. Stec, Mr. Boor, Mr. Sanford NOES : None ABSENT: None 824 SPECIAL TOWN BOARD MEETING 10-30-2006 MTG. #45 DISCUSSION COMPREHENSIVE PLAN REVIEW th Time line – Continuation of Public Hearing November 20 Councilman Sanford-Listed concerns, not comfortable with, nor will I ever be comfortable with taking the Bay Road Corridor and calling it a mixed use. Would like to wrap up the public hearing process, work on Strough’s documents the inventory of properties and once we have that we need to decide of any changes we wish to make to the plan. Supervisor Stec-So, we will not do anything in a workshop until after we have the next public hearing. If we continue the public hearing and we want to make changes can we close the public hearing and make changes and then adopt or if we make changes do we need another public hearing, asked Stu Baker to research that. DISCUSSION QUEENSBURY CENTRAL VOLUNTEER FIRE DEPARTMENT REQUEST TO USE APPROXIMATELY $30K FROM THEIR VEHICLE FUND TO OUTFIT THE NEW TOWER TRUCK WITH ITS EQUIPMENT Mr. John Kassebaum- Queensbury Central Volunteer Fire Company present - Supervisor StecWhen Central got their blessing from the Town for purchasing the Tower Truck, it was left that Queensbury Center was not going to use their vehicle fund when it was time to take receipt of the new vehicle that they would come back to the Town Board and inquire about using their current vehicle fund money to outfit the new vehicle. In the next month or so they are taking receipt of the vehicle and are asking for thirty to forty thousand dollars to outfit the tower truck. In order to do that you need a Town Board resolution to allow you to use money from the restricted vehicle fund. Mr. Kassebaum- Based on financial advice that we had gotten due to the non difference leaving the truck fund alone using it for the equipment that was going to be needed and also having some left over for a future purchase of apparatus. Councilman Brewer-Why wouldn’t we take the balance after the equipment purchase for the truck apply that to the tower? Mr. Kassebaum-Because over all, saving money wise, and we are not planning on replacing the brush truck any time soon, the thought was that the remaining money in the truck fund could then go for in case we ran into any major mechanical problems with the brush truck in the future. The idea was not to have too many loans at the same time that we are paying interest on. Councilman Brewer-If you are not buying the brush truck anytime soon the purpose of a truck fund was to build it up when you get ready to buy something you apply it to the purchase, it reduces the price and you do not pay as much interest. Mr. Kassebaum-But as far as the loan from Glens Falls was, it was not going to make a big of a difference in that loan as it would in a future loan in eliminating the need for a future loan. Councilman Strough-How much would be left in the truck fund? Mr. Kassebaum-It would leave a little over eighty. Councilman Brewer-I would rather apply the eighty thousand to a million dollar debt than to save it for some unknown purchase when you do not know when you are going to buy it. Asked how much will the sale of the vehicle bring in? Mr. Kassebaum-There is another option that is more beneficial if we still cannot get a market for the sale there is a market for the leasing of the vehicles, it takes the onus off of us. You actually earn a monthly income that we could then in turn, turn around and pay directly to our payment of the loan. Councilman Boor-On a lease who is reasonable for maintenance? Mr. Kassebaum-The Company that has leased it. Noted that they have not decided which way to go, sale or lease, we want the best return to put back into the new tower. Supervisor Stec-What was the original plan for the truck. Mr. Kassebaum-To sell it. Councilman Boor-If the original resolution said the vehicle was to be sold are we stuck? Councilman Brewer-I think they will have to come back to us if they were to lease it. Councilman Sanford-Was it part of the contract negotiations with Central on setting on a budget number, there was no commingling? Supervisor Stec-The vehicle was negotiated separately. Councilman Sanford-Councilman’s Brewers point from a financial point of view is a very fair one. Supervisor Stec-The question on the table is they have a hundred and twelve in that account and they are looking for us to authorize the release of forty of it to outfit the current vehicle. Councilman Brewer-The only way I will agree to that is if they take the balance of the money and put it on the 825 SPECIAL TOWN BOARD MEETING 10-30-2006 MTG. #45 truck. Councilman Strough-That leaves them with seventy two thousand if it cost forty to equip the new ladder truck, if they put fifty down on the new truck it still leaves them with twenty two which is a good down payment on the brush truck. Mr. Kassebaum- When we first proposed this knowing that the vehicle funds were no longer going to be around and without incurring more debt, we were trying to do what was going to be over all the better picture. Councilman Strough-I can see the reasoning of having truck funds, it helps eliminate some of the burden when the truck buying comes around they have got money saved for it. Supervisor Stec-Requested that the minutes of the previous meeting on Central’s Tower purchase, and e-mail to all the Town Board Members…Councilman Boor-The problem of going back the minutes is, lets say it is not by resolution but we give an indication that we are leaning one way, now the economy changes and it is very clear it is not the best way to go, I do not want to believe that because that was the way we were leaning in those economic conditions that we are held to that when in fact it is a very poor economic decision. Councilman Sanford-Central is asking can we apply some of our vehicle fund money to equip the truck the answer to that is certainly. The alternative is adding to debt service which we do not want to do. The other question is what Tim brought up, with the remaining balance of their vehicle fund what is going to happen with that, shouldn’t that be applied to the truck?. I see no reason why we can’t treat this separately as part of the budget process. Supervisor Stec-Requested that Central sometime this week give us a detail breakdown and actual firm number that you want from us. If we get all that we might be able to have a resolution for this coming Monday th if not the following regular meeting which is the 20. We have an issue to what to do with the balance and we can bring that back and we will discuss it at budget time with your contract, in December. Board is in agreement. INTERVIEWS Supervisor Stec-We have three candidates to interview two for engineering and one for community development. RESOLUTION CALLING FOR AN EXECUTIVE SESSION RESOLUTION NO. 518,2006 INTRODUCED BY: Mr. Richard Sanford WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Tim Brewer RESOLVED , that the Town Board of the Town of Queensbury hereby moves into an Executive Session to conduct interviews for Engineering and Community Development Director. th Duly adopted this 30 day of October, 2006 by the following vote: AYES: Mr. Boor, Mr. Sanford, Mr. Strough, Mr. Brewer, Mr. Stec NOES: None ABSENT: None RESOLUTION ADJOURNING EXECUTIVE SESSION RESOLUTION NO. 519,2006 INTRODUCED BY: Mr. Tim Brewer WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. John Strough RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Executive Session. th Duly adopted this 30 day of October, 2006 by the following vote: 826 SPECIAL TOWN BOARD MEETING 10-30-2006 MTG. #45 AYES: Mr. Boor, Mr. Sanford, Mr. Strough, Mr. Brewer, Mr. Stec NOES: None ABSENT: None NO ACTION TAKEN IN EXECUTIVE SESSION RESOLUTION ADJOURNING SPECIAL TOWN BOARD MEETING RESOLUTION NO. 520, 2006 INTRODUCED BY: Mr. Tim Brewer WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Roger Boor RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Executive Session. th Duly adopted this 30 day of October, 2006 by the following vote: AYES: Mr. Boor, Mr. Sanford, Mr. Strough, Mr. Brewer, Mr. Stec NOES: None ABSENT: None Respectfully submitted, Miss Darleen M. Dougher Town Clerk-Queensbury