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4.34 4.34 FINANCIAL\2018\Close Capital Project 207—Water SCADA Project—12-17-18 RESOLUTION AUTHORIZING CLOSURE OF WATER TREATMENT PLANT SCADA HARDWARE IMPROVEMENTS CAPITAL PROJECT FUND #207 RESOLUTION NO.: , 2018 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, in accordance with Resolution No.: 214,2015, the Queensbury Town Board established Water Treatment Plant SCADA Hardware Improvements Capital Project Fund 4207 which Fund established funding toward the replacement of the Supervisory Control and Data Acquisition (SCADA) hardware system at the Town of Queensbury Water Treatment Plant, and WHEREAS, Town's Water Superintendent has advised that the project is complete and the Project Fund may therefore be closed, and WHEREAS, the Town's accounting records show that there is $5,404.07 remaining in Fund 4207, and WHEREAS, the Town Board wishes to close Fund 4207 and transfer its remaining balance to Water Fund 4040, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town Budget Officer to close Water Treatment Plant SCADA Hardware Improvements Capital Project Fund 4207 and transfer its remaining $5,404.07 to Water Fund 4040, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Water Superintendent, Town Budget Officer and/or Accountant to take such other and further action as may be necessary to effectuate all terms of this Resolution. Duly adopted this 17th day of December, 2018, by the following vote: AYES NOES ABSENT: RESOLUTION AUTHORIZING WATER TREATMENT PLANT SCADA HARDWARE IMPROVEMENTS PROJECT, ESTABLISHMENT OF CAPITAL PROJECT FUND #207 AND ENGAGEMENT OF THE CHAZEN COMPANIES FOR ENGINEERING SERVICES RESOLUTION NO.: 214, 2015 INTRODUCED BY: Mr. William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Town of Queensbury wishes to establish a Capital Project that will provide for the replacement of the Supervisory Control and Data Acquisition(SCADA) hardware system at the Town of Queensbury Water Treatment Plant, and WHEREAS, the Town wishes to establish and fund the Revenue and Expense Accounts for the Capital Project in a total amount of$25,000, and WHEREAS, the Town Water Superintendent solicited and received proposals from three (3) engineering firms to design, bid and provide construction administration and bidding services, and WHEREAS, The Chazen Companies submitted the lowest and best proposal to provide development of construction documents and bidding and construction phase engineering services related to the Capital Project for the approximate amount of$25,000 as set forth in its June 5"', 2015 proposal presented at this meeting, and WHEREAS, The Chazen Companies is already providing engineering services for the Town of Queensbury and has at its disposal a specialty firm that engages in the SCADA Hardware Design discipline and therefore, the Town Board wishes to waive the Town Purchasing Policy's Request for Proposals, self-imposed bidding/purchasing requirement in this instance, and WHEREAS, the Town will adhere to all New York State Law bidding requirements, and WHEREAS, accordingly, the Town Board wishes to establish a Capital Project Fund for the Project and authorize such engagement of The Chazen Companies, NOW, THEREFORE, BE IT RESOLVED, that for the reason outlined above, in these circumstances the Queensbury Town Board hereby waives its Request for Proposals self-imposed bidding/purchasing requirement under the Town of Queensbuiy's Purchasing Policy in this instance,and BE IT FURTHER, RESOLVED, that the Queensbury Town Board hereby authorizes the Water Treatment Plant SCADA Hardware Improvements Project and authorizes and directs the establishment of the Water Treatment Plant SCADA Hardware Improvements Capital Project Fund #207 in the amount of$25,000 which will establish funding for expenses associated with this Capital Project, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs that funding for such Capital Project shall be by using $25,000 of unappropriated, undesignated Fund Balance 040- 0000-0909 and transferring such balance to the Capital Project as follows: • 040-9950-9030 Transfer to Capital Project- $25,000 • 207-0000-55031 Interfund Revenue - $25,000 • 207-8330-2899 Capital Construction - $25,000 2 and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and accepts the proposal of The Chazen Companies dated June 5"', 2015 for development of construction documents and bidding and construction phase engineering services for an approximate amount of$25,000 substantially in the form presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or prepare any documentation necessary to establish such appropriations and estimated revenues, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign the proposal of The Chazen Companies substantially in the form presented at this meeting, as well as any other needed documentation and the Town Supervisor, Water Superintendent and/or Town Budget Officer to take any and all actions necessary to effectuate all terms of this Resolution. Duly adopted this 15"' day of June, 2015, by the following vote: AYES Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements, Mr. Irish NOES None ABSENT : None