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CEMETERY\\Matthews Group – Technician for a Day Professional Services - Sole Source Vendor – 1-28-19
RESOLUTION AUTHORIZING “TECHNICIAN FOR A DAY”
AGREEMENT WITH MATTHEWS ENVIRONMENTAL SOLUTIONS
RESOLUTION NO.: ______________________________________________________, 2019
INTRODUCED BY: ______________________________________________________
WHO MOVED ITS ADOPTION
SECONDED BY: _______________________________________________________
WHEREAS, the Town of Queensbury’s Cemetery Superintendent and Town Cemetery
Commission have requested that the Town Board authorize a “Technician for a Day” Agreement
(Agreement) with Matthews Environmental Solutions (Matthews) in order to train the Town’s
Crematory employees on its Crematory retorts/equipment, and
WHEREAS, the cost of such services is $2,590 as set forth in Matthews’ Agreement dated
December 19, 2018 presented at this meeting, and
WHEREAS, in Section IV, Subsection(3)(C)(2)(f) of the Town Purchasing Procedures,
upon the Town Board considering the reasonableness of the fee, it may engage a particular
professional which was previously used with the Project without soliciting multiple vendors, and
WHEREAS, Matthews has performed annual Crawford and Power Pak Cremator
inspections, is accepted by the New York State Department of Environmental Services as meeting
statutory requirements regarding inspections, and is the manufacturer of these Cremators,
possessing proprietary engineering drawings and specifications for such equipment, and for these
reasons, the Town Board wishes to declare Matthews as a sole source provider, and
WHEREAS, the Town will adhere to all New York State Law bidding requirements, and
WHEREAS, this will ensure that the Town’s retorts will continue to operate in a safe and
efficient manner while continuing to meet DEC’s regulatory requirements,
NOW, THEREFORE, BE IT
RESOLVED, that for the reasons outlined above, in these circumstances the Queensbury
Town Board hereby waives its requirement under the Town of Queensbury’s Purchasing Policy for
two (2) written quotes, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the “Technician for a Day”
Agreement (Agreement) with Matthews Environmental Solutions (Matthews) dated December 19,
2018 substantially in the form presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs that payment shall be made from
the Cemetery’s Training Account No.: 002-8810-4090-8811, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to amend the Town Budget to effectuate a transfer of $3,000 from Building Repairs Account No.:
002-8810-4070-8811 to Training Account No.: 002-8810-4090-8811, and
BE IT FURTHER,
2
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute the Agreement and the Town Supervisor, Cemetery Superintendent and/or Town Budget
Officer to take such other and further actions as may be necessary to effectuate the terms of this
Resolution.
th
Duly adopted this 28 day of January, 2019, by the following vote:
AYES :
NOES :
ABSENT:
3
e
Matthews.
:••;� ENVIR.ONMtENTAL SOLUTIONS Technician For Lei Day Agreement
Seller: Matthews Environmental Solutions Purchaser. Connie Goedert
2045 Sprint Boulevard Location: Pine View Cemetery
Apopka,Florida 32703 21 Quaker Rd.
Dated: December 19,2018 Queensbury,NY 12804
Available Services
✓ Perform Cremations ✓ Train Personnel on Cremator Maintenance
✓ Address Questions and Concerns ✓ Review Cremation Procedures
✓ Provide Instruction for Specialty Cases ✓ Review Communal Pet Cremations
✓ Inspect and Calibrate Cremator&Accessories ✓ Clean your facility
Cremation Units
Make Modellbescription
1. Matthews 2016 SPP
2.
3.
4.
S.
Please-indicate below any.-.equipment related issues you are having;or training you would like to;have conducted:
Cost Summary
Per 4tv Cost
1. Onsite Technician for one day(8 hours) $2,590.00 1 $2,590.00
Z. Additional Days $1,720.00 0 $0.00
'Total Cost: $2,590.00
•Does not include applicable statellocollprovinrial taxes,any parts or shipping.
Terms
•Prices quoted are valid for ninety(90)days from the written date of this contract.
•Our service work is covered under warranty for a period of 30 days against defects in materials and workmanship.f.o.b.Orlando,FL
•Prices include the technician's time and all travel related expenses.
•The Service Departmentwill call to schedule'Tech ForA Day'within 2 weeks or receipt of signed agreement
•Please allow up to 6 weeks for scheduling.
•Payment is due upon scheduling of'Terh ForA Day•via credit card or check,unless customer has a sufficient credit fimit with Matthews to cover the total cost
•Unpaid balances beyond thirty days will be subject to a 1.5%per month penalty.
Seller. Matthews Environmental Solutions Purchaser. Pine View Cemetery
Rick Thomas Accepted By:Connie Goedert
Sales Representative Title: Manager
Date signed:
Please Email Completed Form to Your Representative or Fax to 412-315-3009