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1998-06-22-S SPECIAL TOWN BOARD MEETING JUNE 22, 1998 7:00 p.m. MTG.# 29 RES. 246-249 TOWN BOARD MEMBERS PRESENT SUPERVISOR FRED CHAMPAGNE COUNCILMAN RICHARD MERRILL COUNCILMAN THEODORE TURNER COUNCILMAN DOUGLAS IRISH COUNCILMAN PLINEY TUCKER SUPERVISOR FRED CHAMPAGNE-Opened the meeting 1.0 RESOLUTIONS RESOLUTION APPOINTING WILLIAM SHAW AS FULL-TIME COMPUTER TECHNOLOGY COORDINATOR RESOLUTION NO. 246., 98 INTRODUCED BY: Mr. Douglas Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Richard Merrill WHEREAS, by Resolution No.: 116.98, the Town Board of the Town of Queensbury established the position of Computer Technology Coordinator and appointed William Shaw to fill the position on a probationary, part -time basis pending Mr. Shaw's completion of his Associates Degree program, and WHEREAS, Mr. Shaw recently completed his Associates Degree program and so the Town Board now wishes to appoint Mr. Shaw to the Computer Technology Coordinator position on a full-time basis, NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Queensbury hereby appoints William Shaw to the full-time position of Computer Technology Coordinator effective June 30th, 1998, on a provisional basis until such time as he fulfills the Civil Service requirements for the position and also subject to a six month probation period, and BE IT FURTHER, RESOLVED, that Mr. Shaw shall be paid an annual salary of $25,000, and BE IT FURTHER, RESOLVED, that the Town Supervisor and/or Town Controller are hereby authorized and directed to complete any forms necessary to effectuate this Resolution. Duly adopted this 22nd day of June, 1998 by the following vote: AYES Mr. Turner, Mr. Merrill, Mr. Irish, Mr. Tucker, Mr. Champagne NOES None ABSENT: None RESOLUTION AUTHORIZING APPROPRIATIONS FOR WATER SAMPLING AND ANALYSIS INTERNSHIP PROGRAM FOR THE GLEN LAKE WATERSHED RESOLUTION NO.: 247.98 INTRODUCED BY: MR. RICHARD MERRILL WHO MOVED ITS ADOPTION SECONDED BY: MR. THEODORE TURNER WHEREAS, by Town Board Resolution No. 119,94, the Town Board of the Town of Queensbury supported the concept of watershed management and planning for the Glen Lake Watershed, and WHEREAS, by Town Board resolution no. 635, 94, the Town Board established the Glen Lake Watershed Planning Capital Project Fund and set general appropriations for the Fund at $5)00, and WHEREAS, the Glen Lake Watershed Management Technical Advisory Board has recommended that Glen Lake be tested for the purposes of identifying nonpoint sources of pollution, and WHEREAS, the said Technical Advisory Board, in conjunction with Adirondack Community College (ACC), wishes to create a sununer internship program to accomplish the desired water testing, and WHEREAS, the Town Board of the Town of Queensbury desires to allocate $2,000 in the Glen Lake Watershed Planning Capital Project Fund for the water testing internship program, NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Queensbury hereby authorizes and directs the Glen Lake Technical Advisory Board, working with Adirondack Community College, to create a summer internship program to sample and analyze the Glen Lake Waters and to hire Kim Gulam and Norma Borlang as summer interns at an amount of $6 per hour, not to exceed the total amount of $2,000, and BE IT FURTHER, RESOLVED, that the Town Board of the Town of Queensbury hereby authorizes an increase in appropriations in Account No. 104-8030-1002 by $2,000 to cover the costs associated with the water sampling and analysis, and BE IT FURTHER, RESOLVED, that the Town Supervisor is hereby authorized and directed to execute any and all documents associated therewith. Duly adopted this 22nd day of June, 1998, by the following vote: AYES Mr. Turner, Mr. Merrill, Mr. Irish, Mr. Tucker, Mr. Champagne NOES None ABSENT: None 2.0 DISCUSSIONS 2.1 AMTEK Supervisor Champagne-Requested that AMTEK review the following: 1. Restudy the salary schedules 2. Town Assessor possibly to be shared with the City of Glens Falls-need to set a salary, have AMTEK research that... 3. Performance evaluation program 4. Goal setting program Ms. Ronnie Travers- AMTEK 1995-96 did audit for the Town looked at practices, the life cycle of the employee, from hire to fire., several deficiency were addressed.. . did job descriptions, sexual harassment training, wage and salary program,... some programs are dated such as wage and salary, every year adjustments should be made. Regarding Ms. Otte whether to upgrade the position, will need to have a meeting with Mrs. Otte, and also have her fill out a questionnaire..also look at her job in relationship to other positions.. .re: performance appraisal-..work with the Board in developing the system, we have good models in place, then we would work with your managers. . . must have full backing of the Board. . . Supervisor Champagne-there are two things that need to be done, a performance appraisal and long range planning. Ms. Travers- noted that AMTEK has programs on how to establish goals.. spoke on other areas that have used the performance program such as Greenburg, Town of Lake George, Town of Inlet,... Board agreed to come up with a plan ... noted there are funds to do some things in 1998... need to get into goal setting. Ms. Travers-spoke to the board on wage increases. . . if a person is doing the job and doing it satisfactorily then they should be at the mid point, and the mid point and the maximum is reserved for two things: longevity and merit, that is the way to get to the top. DISCUSSION HELD ON PREFORMANCE EVALUATIONS: Board requested to have criteria on the evaluations. . . goal setting ... updating wage and salaries. . . Board needs to be updated. .. next two or three weeks. . . will have to work out who will evaluate the department heads. The program is meant to promote the employees. . . DISCUSSION HELD REGARDING ASSESSOR/GLENS FALLS Councilman Tucker-Questioned what is the benefit to us (Ms. Otte being the Assessor for Glens Falls) Board reviewed the State CAP program incentive for two or more towns and cities to combine to form new consolidated assessing units. . . one time fee of $7.00 per parcel. . . 2.2 NEWSLETTER Compro reviewed with the Board the upcoming newsletter.. .board agreed to print 13,500 on white.. .no color... Board proofed the new newsletter. . . (Councilman Tucker left meeting) 2.3 RED WING REQUEST Supervisor Champagne to contact attorney regarding Red Wing promotion proposal. . . 2.4 HEALTH PLAN RESOLUTION CALLING FOR EXECUTIVE SESSION RESOLUTION NO. 248.98 INTRODUCED BY: Mr. Theodore Turner WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Richard Merrill RESOLVED, that the Town Board of the Town of Queensbury hereby moves into Executive Session to discuss health plan negotiations. Duly adopted this 22nd. Day of June, 1998 by the following vote: AYES: Mr. Merrill, Mr. Turner, Mr. Irish, Mr. Champagne NOES: None ABSENT: Mr. Tucker RESOLUTION ADJOURNING EXECUTIVE AND SPECIAL SESSION RESOLUTION NO. 249.98 INTRODUCED BY: Mr. Richard Merrill WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Executive Session and Special Session. Duly adopted this 22nd day of June, 1998 by the following vote: AYES: Mr. Turner, Mr. Irish, Mr. Merrill, Mr. Champagne NOES: None ABSENT: Mr. Tucker Respectfully submitted, Miss Darleen M. Dougher Town Clerk-Queensbury