080.2019 Authorizing Cremation Unit Repairs and Rebuilding Capital Project and Engagement of Matthews Environmental Solutions RESOLUTION AUTHORIZING PPI CREMATION UNIT REPAIRS AND
REBUILDING CAPITAL PROJECT AND ENGAGEMENT OF
MATTHEWS ENVIRONMENTAL SOLUTIONS
RESOLUTION NO.: 80,2019
INTRODUCED BY: Mr. George Ferone
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Jennifer Switzer
WHEREAS, the Town of Queensbury's Cemetery Superintendent and Town Cemetery
Commission have requested that the Town Board authorize certain necessary repairs and rebuilding
of the PPII Cremation Unit at the Pine View Cemetery (Capital Project) by Matthews
Environmental Solutions (Matthews) as a single source vendor, and
WHEREAS, the Cemetery Superintendent has advised that the projected cost of such
Capital Project is $53,233 consisting of $42,663 for repairs and rebuilding to be performed by
Matthews as set forth in Matthews' December 19, 2018 Proposal presented at this meeting, plus an
additional $10,570 to cover expenses including but not limited to shipping materials ($4,300), roof
work($4,000), crane($1,300) and interior repairs ($1,000), and
WHEREAS, Matthews has performed annual Power Pak Cremator inspections, is accepted
by the New York State Department of Environmental Services as meeting statutory requirements
regarding inspections, and is the manufacturer of these Cremators, possessing proprietary
engineering drawings and specifications for such equipment, and for these reasons, the Town Board
wishes to declare Matthews as a sole source provider related to this proposed Capital Project, and
WHEREAS, this will ensure that the Town's retorts will continue to operate in a safe and
efficient manner while continuing to meet DEC's regulatory requirements, and
WHEREAS,the Town will adhere to all New York State Law bidding requirements, and
WHEREAS, the Town Board wishes to authorize such Capital Project with funding to be
from Capital Reserve 464, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Capital Reserve 464 subject to permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that for the reasons outlined above, in these circumstances the Queensbury
Town Board hereby waives its requirement under the Town of Queensbury's Purchasing Policy for
two (2)written quotes, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the repairs and
rebuilding of the PPII Cremation Unit at the Pine View Cemetery (Capital Project) and the
engagement of Matthews Environmental Solutions (Matthews) for the amount of $42,663 as set
forth in Matthews' December 19, 2018 Proposal substantially in the form presented at this meeting,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes an additional $10,570 to cover such
expenditures including but not limited to shipping materials ($4,300), roof work ($4,000), crane
($1,300) and interior repairs ($1,000) )related to the Capital Project, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditure for
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such Capital Project is an expenditure for a specific capital project and/or certain maintenance
project for which the Capital Reserve Account 464 was established, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Budget Officer to take all
actions necessary to amend the Town Budget and effectuate the transfer from Capital Reserve
Account 464 in the amount of$53,233 as follows:
• 211-8810-2899 —Capital Construction- Expenses - $53,233
• 211-0000-55031 —Interfund Revenues —Revenues - $53,233
• 001-9950-9030-0064 - Transfers to Capital Project- Expense - $53,233
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute Matthews' December 19, 2018 Proposal in substantially the form presented at this
meeting as well as any other needed documentation, and
BE IT FURTHER,
RESOLVED, that upon completion of the Project, any remaining funds shall be returned
to Capital Reserve 464, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Cemetery Superintendent and/or Town Budget Officer to take such other and further actions as may
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be necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with
the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town
Clerk to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 4 h day of March, 2019, by the following vote:
AYES Mr. Ferone, Mrs. Switzer, Mr. Strough, Mr. Metivier
NOES None
ABSENT: Mrs. Atherden
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