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5.07 5.7 BIDS\AWARD Bid—Salt Shed Roof Replacement—Eagle Associates—Recommended by Chazen—Pay From Cap Reserve4-1-19 RESOLUTION AUTHORIZING AWARD OF BID FOR SALT BARN MODIFICATIONS AND IMPROVEMENTS PROJECT RESOLUTION NO. , 2019 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, by Resolution No.: 290, 2018, the Queensbury Town Board authorized engagement of The Chazen Companies (Chazen) for engineering services related to the Town's proposed Salt Barn Modifications Improvements Project(Project), and WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award the bid to the lowest responsible bidder meeting New York State statutory requirements and the requirements set forth in the Town's bid documents and specifications, and WHEREAS,by Resolution No.: 472,2018,the Town Board authorized an advertisement for bids for the Project in the official newspaper for the Town of Queensbury, and WHEREAS, on March 21 st, 2019, the Purchasing Agent duly received and opened all bids, and WHEREAS, the Purchasing Agent and Chazen have reviewed the bids and recommended that the Town Board authorize the bid award to the lowest responsible bidder, Eagle Associates of Cazenovia, LLC, for an amount not to exceed $98,720, and WHEREAS, the Town Board wishes to authorize a withdrawal and expenditure in the total amount of$98,720 from Capital Reserve No. 64 toward this Capital Project, and and WHEREAS, the Facilities Manager has advised the Town Board that there are times when Change Orders may become necessary for such Contract and has requested that the Town Board also authorize him to approve and sign certain Change Orders up to a 10%contingency for Change Orders that he deems necessary or appropriate, and WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town Board is authorized to withdraw and expend funds from Reserve #64 subject to permissive referendum, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby awards the bid for the Salt Barn Modifications Improvements Project (Project) to the lowest, responsible bidder, Eagle Associates of Cazenovia, LLC, for an amount not to exceed $98,720, to be paid for from Account No.: 001- 5010-2899, and BE IT FURTHER, RESOLVED, that the Town Board hereby finds that the withdrawal and expenditure for such Project are expenditures for a specific capital project for which the Capital Reserve Fund#64 was established,and BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes the Town Facilities Manager to approve and sign Change Orders pertaining to the Contract up to a 10% contingency or in the total amount not exceeding $9,872 that he deems necessary or appropriate, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs that funding for such Capital Project shall be by a transfer from Capital Reserve Fund #64 in the amount of $108,592 to Capital Construction Account No.: 001-5010-2899, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute any necessary documentation, including any needed Agreement between the Town and Eagle Associates of Cazenovia, LLC in form acceptable to the Town Supervisor, Budget Officer and/or Town Counsel, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Purchasing Agent, Budget Officer and/or Town Counsel to take any and all action necessary to effectuate the terms of this Resolution, and BE IT FURTHER, RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk to publish and post such notices and take such other actions as may be required by law. Duly adopted this 1st day of April, 2019, by the following vote: AYES : NOES : ABSENT: BID OPENING RESULTS FOR: SALT SHED ROOF REPLACMENT PROJECT March 21, 2019 Bid Opening 2:00 PM Purchasing Agent: Joanne Watkins Witnessed by: Chuck Rice, COMPANY NAME& BID AMOUNTS IRAN DIVESTMENT NON- ADDRESS COLLUSIVE BID CERT AJ CATALFAMO CONSTRUCTION $102,000 Y Y HUDSON FALLS,NY EAGLE ASSOCIATES OF CAZENOVA $98,720 Y Y LLC CAZENOVIA,NY . RESOLUTION AUTHORIZING ENGAGEMENT OF THE CHAZEN COMPANIES TO PROVIDE PROFESSIONAL ENGINEERING SERVICES CONCERNING SALT BARN MODIFICATIONS AND IMPROVEMENTS RESOLUTION NO.: 290,2018 INTRODUCED BY: Mr.Anthony Metivier WHO MOVED ITS ADOPTION SECONDED BY: Mr. George Ferone WHEREAS, the Town of Queensbury's Purchasing Agent sought proposals through the New York State Contract Reporter for professional engineering services related to the Town's proposed Salt Barn Modifications Improvements Project, and WHEREAS, eight (8) proposals were received and reviewed by the Town's Purchasing Agent and Facilities Manager and they have recommended engagement of the lowest, responsible bidder, The Chazen Companies, to provide the requested engineering services for an amount not to exceed$12,050 as delineated in Chazen's July 10, 2018 proposal presented at this meeting, and WHEREAS,the Town Board concurs with such recommendation, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement of The Chazen Companies to provide professional engineering services related to the Town's proposed Salt Barn Modifications Improvements Project for an amount not to exceed $12,050 as delineated in Chazen's July 10,2018 proposal presented at this meeting, and BE IT FURTHER, RESOLVED, that expenses for this project shall be paid for from Engineering Services Account No.: 001-1440-4720, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute any necessary agreements and/or other documentation and the Town Supervisor, Facilities Manager, Budget Officer and/or Purchasing Agent to take all action necessary to effectuate the terms of this Resolution. Duly adopted this 6th day of August,2018,by the following vote: AYES: Mr. Strough, Mr. Metivier,Mrs. Atherden, Mr. Ferone, Mrs. Switzer NOES: None ABSENT: None I,Rose Mellon,Deputy Town Clerk of the Town of Queensbury,Warren County, New York,do hereby certify that I have compared the foregoing with the original resolution as listed above adopted at a CL e , meeting of the Town Board of the Town of Queensbury held on the u 441 day of K v q v S k 20 teat which a quorum was present and that the same is a cdrrect transcript therefrom and of the whole original thereof to date, IN WITNESS THEREOF,I have hereto set my hand and the SEAL of said Town of Queensbury,this 1411 day of I\✓3 jc4 ,20 IF SEAL SIGNED: --,(Zvi Rose Mellon Deputy Town Clerk Town of Queensbury RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS RELATING TO SALT BARN MODIFICATIONS AND IMPROVEMENTS RESOLUTION NO.: 472,2018 INTRODUCED BY: Mr.Anthony Metivier WHO MOVED ITS ADOPTION SECONDED BY: Mr. George Ferone WHEREAS, by Resolution No.: 290,2018, the Queensbury Town Board authorized engagement of The Chazen Companies (Chazen) for engineering services related to the Town's proposed Salt Barn Modifications Improvements Project, and WHEREAS, Chazen has provided such engineering services and developed bid documents related to the Project,and WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award the bid to the lowest responsible bidder(s) meeting New York State statutory requirements and the requirements set forth in the Town's bidding documents, NOW, THEREFORE,BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town's Purchasing Agent to publish an advertisement for bids for the Salt Barn Modifications Improvements Project in the official newspaper for the Town of Queensbury, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to open all bids received, read the same aloud and record the bids as is customarily done and present the bids to the next regular or special meeting of the Town Board. Duly adopted this 17th day of December, 2018,by the following vote: AYES : Mr. Strough,Mr. Metivier,Mrs. Atherden,Mr. Ferone, Mrs. Switzer NOES : None ABSENT: None j .� THE CAPITAL DISTRICT OFFICE Chazn Civil Engineers Land Surveyors 547 River Street Planners Troy, NY 12180 C OM PA N I E S® Environmental&Safety Professionals P:518.273.0055 or 888.539.9073 Landscape Architects Proud to be Employee Owned Transportation Planners&Engineers www.chazencompanies.com March 28,2019 Town of Queensbury Joanne Watkins Purchasing Agent 742 Bay Road Queensbury, NY 12804 joannew@queensbury.net Re: Queensbury Salt Shed 742 Bay Road, Town of Queensbury, Warren County, New York Chazen Project#31885.00 Dear Ms.Watkins On Thursday March 21,2019,the Queensbury Salt Shed bid opening was held.Two(2) bids were received and they included the following price ranges (for base bid): • Base Bid:$98,720.00 to$102,000.00; The Chazen Companies(Chazen)has reviewed the submitted bid provided by Eagle Associates of Cazenovia,LLC (Eagle Associates)for completion of Specification Sections 004113 through 004900,which represents"The Bid." Eagle Associates submitted the lowest base bid ($98,720.00). Chazen has completed a background verification of Eagle Associates which included confirming adequacy of the bid bond and verifying success of prior work efforts by contacting references.Our office contacted three of the references listed in Eagle Associates' submitted bid and all references contacted provided excellent recommendations for Eagle Associates(We note that one reference listed in the bid, Mary Alex from the Town of Washington,did not respond when contacted, however Joseph Spagnola from the Town of Washington had knowledge of the project and provided reference). Eagle Associates bid (including Bidder's Qualification Statement, Performance Bond Information, Bid Bond and other data) is attached and was also reviewed during the background verification. Based on the information presented herein,Chazen,would not take exception to the Town awarding the project to Eagle Associates as a lump sum contract.The sum of the cost of the base bid is$98,720.00. Thank you for your time and consideration of this matter. Please feel free to contact me at 518-266-7386 if you have any questions or require additional information. We are also available to meet with the Town and to discuss the award further should the Town desire. Once the Town Board awards the construction contract, Chazen will forward the Notice of Award to the Town for review and execution. New York: Hudson Valley•Capital District• North Country•Westchester Queensbury Salt Shed March 28,2019 Page 2of2 Sincerely,iarSCO,„ Rebecca N. Sheely, EIT Enclosures: 1. Eagle Associates of Cazenovia, LLC Bid