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2019 ORGANIZATIONAL\Queensbury Youth Lacrosse—4-15-19
RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF
QUEENSBURY AND QUEENSBURY YOUTH LACROSSE
RESOLUTION NO. , 2019
INTRODUCED BY:
WHO MOVED FOR ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board believes it is appropriate and beneficial to Town
residents to enter into certain community service Agreements with certain organizations for the
provision of certain community-based services and benefits, and
WHEREAS,the Town Board therefore wishes to enter into an Agreement with Queensbury
Youth Lacrosse,and
WHEREAS, a proposed Agreement for the year 2019 has been presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between
the Town and Queensbury Youth Lacrosse for 2019 substantially in the form presented at this
meeting and authorizes and directs the Town Supervisor to execute such Agreement with funding
not exceeding$2,500 to be paid for from the appropriate Town account.
Duly adopted this 15th day of April,2019,by the following vote:
AYES :
NOES :
ABSENT:
2019 AGREEMENTS\Queensbury Youth Lacrosse—Community Service
AGREEMENT BETWEEN THE TOWN OF QUEENSBURY
AND
QUEENSBURY YOUTH LACROSSE
THIS AGREEMENT, made as of the 1st day of January, 2019, by and between the
TOWN OF QUEENSBURY, Warren County, New York, (hereinafter referred to as the
"TOWN") and QUEENSBURY YOUTH LACROSSE, a non-profit agency organized and
existing under the laws of the State of New York, with its principal place of business at Aviation
Road, Queensbury, New York, (hereinafter referred to as the "CONTRACTOR") in the manner
following:
IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1. Contractor agrees to furnish community services to the Town and its residents for the 2019
calendar year, which is also the Town's fiscal year, in consideration of the sum set forth
below. The services to be provided by the Contractor include provision of opportunities for
seasonal lacrosse play for resident Queensbury children that meet with the league's age
requirements.
2. The Town agrees to pay Contractor the sum of$2,500 in full consideration for the services
previously set forth. Such amount shall be paid upon submission of a Year 2019 fee
schedule, Year 2018 operating and financial reports and a Town Voucher (see Exhibit A to
this Agreement)and approval of the Voucher by the Town Supervisor.
3. The Contractor additionally agrees to furnish to the Town throughout the term of this
Agreement all financial and program information reasonably requested which is related to
the services provided.
4. It is understood and agreed that the relationship of the Contractor to the Town shall be that
of independent contractor. The independent contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an officer
or employee of the Town.
5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and
all claims arising out of the performance of this Agreement which are made against the
Contractor.
6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without the
previous written consent of the Town.
7. This Agreement may be terminated by either party upon thirty(30) days notice in writing to
the other party. The Contractor further agrees that in the event of cancellation of this
Agreement by either party, it will make a full and final accounting of all Town funds
received under this Agreement within thirty (30) days after notification of cancellation has
been issued.
8. Unless cancelled earlier under the terms of the preceding paragraph,this Agreement expires
on December 31,2019.
9. It is agreed by the parties that this Agreement constitutes the full and complete agreement
by the parties and that it may not be changed orally.
IN WITNESS WHEREOF,the parties have signed this Agreement to be effective on
2
the day and year first above written.
TOWN OF QUEENSBURY QUEENSBURY YOUTH LACROSSE
BY: BY:
JOHN F. STROUGH CHRIS BAIRD
TOWN SUPERVISOR PRESIDENT
DATE: DATE:
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD QUEENSBURY UNION FREE SCHOOL
QUEENSBURY,NY 12804 425 AVIATION ROAD
QUEENSBURY,NY 12804
3
BILLING VOUCHER
Submitted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSBURY,NY 12804
Phone:518-761-8201 Fax:518-745-4445
NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only)
Town Board EXHIBITA
Department PO NO. IMP ACCOUNT CODE $DISTRIBUTION
2,500.00
VENDOR NO.
C T
Queensbury Youth Lacrosse
A
425 Aviation Road
A Queensbury, NY 12805
T L J
OUR CUSTOMER ACCOUNT NO. TOTAL $ 2,500.00
This form is to be used by: $Vendors not furnishing their own pre-printed invoice form.
$Department Managers to approve vendor invoices for payment.
DATE INVOICE NUMBER DESCRIPTION S AMOUNT DUE
Per Town Board Resolution No.: , 2019 2,500.00
TOTAL AMOUNT DUE
$2,500 00
CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the
Town,including all information and documents required by a Contract where applicable;that no portion has been previously
paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due.
Date: Signature: Title:
DEPARTMENT APPROVAL Comptroller's Office Use
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts,where applicable. The Returned
services and/or materials,including all required information and documents, Reason
have been furnished to the Town of Queensbury,and the amount approved
is due for payment. Entered
Authorized Due Date
Date: Apr 3, 2019 Official Comptroller