6.12 6.12
FINANCIAL\2019\Establish Cap Proj Fund 227—Windows 10 Computer Hardware Project—Fund From Cap Reserve 64-4-15-19
RESOLUTION AUTHORIZING ESTABLISHMENT OF WINDOWS 10
UPGRADE CAPITAL PROJECT, CAPITAL PROJECT FUND NO.: 227
AND AWARD OF BID TO AND ENGAGEMENT OF
STORED TECHNOLOGY SOLUTIONS, INC.
RESOLUTION NO.: , 2019
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board wishes to advertise for bids for the purchase of
certain computer hardware that will provide for the upgrade of the Town's computer operating
system to Windows 10 (Project), and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder meeting New York State statutory requirements and
the requirements set forth in the Town's bidding documents,and
WHEREAS, by Resolution No.: 96,2019, the Town Board authorized the Town's
Purchasing Agent to provide the specifications for such hardware, specifically, up to 54 Intel
Computing Units, to the New York State Office of General Services Procurement Program and
publish an advertisement for bids in the official newspaper for the Town of Queensbury, and
following such advertisement and receipt of bids, the Purchasing Agent opened and reviewed all
received bids on April 3rd, 2019, and
WHEREAS, the Purchasing Agent has recommended that the Town Board award the bid
for the hardware to the lowest, responsible bidder, Stored Technology Solutions, LLC (StoredTech)
for the amount of$47,955.78, and
WHEREAS, the Town Board wishes to authorize the purchase of six (6) laptops from
StoredTech for the amount of$9,018.84 in accordance with StoredTech's March 22, 2019 Quote
#STSQ9721 presented at this meeting, as well as engagement of StoredTech's services to
implement the Project, i.e., replace 60 workstation/laptops, for an amount not to exceed $14,500 in
accordance with StoredTech's April 9,2019 Quote#STSQ9791,and
WHEREAS, the Town Board wishes to engage StoredTech in accordance with such Quotes
as such professional services are consistent with StoredTech's existing provision of information
technology services and StoredTech has the skill, expertise and an established familiarity and
comfort level with the Town's building infrastructure, and
WHEREAS, the Town Board wishes to establish a Capital Project that will provide for
the Project, and
WHEREAS, the Town Board also wishes to authorize a up to a five-percent (5%)
contingency for the Project in the amount of$3,573.74, and
WHEREAS, the Town Board wishes to authorize a withdrawal and expenditure in the total
estimated amount of$75,048.36 from Capital Reserve No. 64 toward this Project, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Reserve #64 subject to permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the Windows 10 Upgrade Capital Project (Project) and Capital Project Fund
2
No.: 227 which Fund will establish funding for expenses associated with this Project as described
in the preambles of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditures for
such Project are expenditures for a specific capital project for which the Capital Reserve Fund #64
was established, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby accepts and awards the bid for the hardware,
specifically, up to 54 Intel Computing Units, from the lowest, responsible bidder, Stored
Technology Solutions, LLC (StoredTech) for an amount not to exceed$47,955.78, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the purchase of six (6) laptops from
StoredTech for the amount of$9,018.84 in accordance with StoredTech's March 22, 2019 Quote
#STSQ9721 presented at this meeting, as well as engagement of StoredTech's services to
implement the Project, i.e., replace 60 workstation/laptops, for an amount not to exceed $14,500
in accordance with StoredTech's April 9, 2019 Quote #STSQ9791, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes up to a five-percent (5%)
contingency for the Project in the amount of$3,573.74, and
BE IT FURTHER,
3
RESOLVED, that the Town Board authorizes and directs that funding for such Capital
Project shall be by a transfer from Capital Reserve Fund #64 in the amount of $75,048.36 to
transfer to Capital Project Fund No.: 227, and
BE IT FURTHER,
RESOLVED that the Town Board further authorizes and directs the Town Budget Officer
to take all action necessary to establish the following accounts for such appropriations and
revenues as necessary:
• Revenue Acct No. —227-0000-55031 (Interfund Revenue) $75,048.36;
• Expense Acct No. —227-1680-2031 (Computer Hardware) $75,048.36;
• Increase Appr 001-9950-9030-0064 Transfer to Cap Project $75,048.36;
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the 2019 Town Budget, make any adjustments, budget amendments, transfers
or prepare any documentation necessary to establish such appropriations and estimated revenues,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
sign any necessary Agreements or documentation and the Town Supervisor and/or Town Budget
Officer take any and all action necessary to effectuate all terms of this Resolution, and
BE IT FURTHER,
4
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with
the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town
Clerk to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 15th day of April, 2019, by the following vote:
AYES :
NOES :
ABSENT :
5
BID OPENING RESULTS
FOR:
2019 Computer Hardware
April 3,2019
Bid Opening 2:00 PM
Purchasing Agent: Joanne Watkins
Witnessed by: Barbara Tierney
COMPANY NAME& BID AMOUNTS IRAN DIVESTMENT NON-
ADDRESS COLLUSIVE BID
CERT
STORED TECHNOLOGY $47,955.78 YES YES
QUEENSBURY,NY
LAYER 7 DATA SOLUTIONS $66,746.70 YES YES
NEW YORK,NY
ADNET TECHNOLOGIES NY $64,722.24 YES YES
ALBANY,NY
STORE • C
YOUR TECHNOLOGY I OUR PASSION Number STSQ9721
543 Queensbury Ave., Suite 5, Queensbury, NY 12804 Date Mar 22, 2019
t. 518-793-1111 f. 518-670-0120
.<. .. �, ,.
Town of Queensbury Alan VanTassel
Barbara Tierney
742 Bay Road Executive Vice President
Queensbury, NY 12804 - 543-Queensbury Ave. Ste 5
� Q
. ueensbury, NY 12804
Phone 518-761-8240 F y Phone: 518-793-1111 ext 1410
Fax 1 �'"� s ` Quote@storedtech.com
frf
Here is the .uote you requested. i €,
1 `'
Laptop(s)
2 6 Latitude 5590Laptop � ts � - $1,503.14 $9,018.84
v
Intel Core i5''
Windowspl0 Pro =
8GB RAM
512GB Solid,StateDrive
15.6" HD 1366x`768 Screen
1 Year Hardware Warranty with Onsite/In-Home Service after Remote
Diagnosis
Acquire the technology you need today!Leasing options may be available SubTotal $9,018.84
for any quotes greater than$2,000. Please contact your Sales
representative if you would like more information. Tax $0.00
Shipping $0.00
Select your preferred payment option / purchase terms*:
[ ] Credit Card Purchase (purchase amount$9,018.84)
[ ] eCheckACH Purchase (purchase amount$9,018.84)
[ ] Check Purchase (purchase amount$9,018.84)
* If this quote contains lease payment options, the lease options are provided as an estimate only. Final lease payment amount is
subject to credit verification and applicable taxes as required by law.
** Balance of total due upon delivery of hardware/software to client site.
Prices subject to change.Prices based upon total purchase.All delivery,training or consulting services to be billed at published rates for each activity involved.Generally all
hardware components proposed above are covered by a limited one-year warranty,covering parts and labor for hardware only and on a depot basis.We specifically disclaim any
and all warranties,express or implied,including but not limited to any implied warranties or with regard to any licensed products.We shall not be liable for any loss of profits,
business,goodwill,data,interruption of business.Nor for incidental or consequential merchantability or fitness of purpose,damages related to this agreement. Minimum 15%
restocking fee with original packaging.If either party brings any legal proceeding or lawsuit in connection with an alleged breach of this Agreement,the prevailing party in such
,
•
QUOTL :VALET
,ml 4STOREDTECH www.storedtech.com
518-793-1111
543 Queensbury Ave.,Suite 5, Queensbury,NY 12804
= Quote STSQ9721.
Prepared For: Prepared By:
Town of Queensbury Alan VanTassel
Barbara Tierney Executive Vice President _
Phone: 518-761-8240 x8240 Phone: 518-793-1111 x1410
742 Bay Road Fax:
Queensbury, NY 12804 • Email: Quote@storedtech.com
barbarat@queensbury.net
iy
For the full presentation proposal, click here to view or download the PDF version of this
quote.You can sign and fax this in, or you can save time try simply electronically
—
1accepting this quote below.
Line Item Detail
QTY Description Picture Unit Price Ext Price
Laptop(s)
6 Latitude 5590 Laptop $1,503.14 s9,018.84
Intel Core i5
Windows 10 Pro
8GB RAM •
512GB Solid State Drive
15.6"HD 1366 x 768 Screen
1 Year Hardware Warranty with Onsite/In-Home Service after Remote Diagnosis
SubTotal: $9,018.84
Shipping: $0.00
Sales Tax: $0.00
Total: $9,018.84
Deposit Required:$6,764.13
Payment Options
I Purchase(Credit Card)
Ir Credit Card $9,018.84 ,
full payment
Purchase(eCheckACH) $9,018.84 ,
f eCheckACH
f full payment
L.
i Purchase(Check) $9,018.84
i , .
Acceptance Detail
Order Confirmation
We reserve the right to cancel orders arising from errors, inaccuracies,or omissions.
10 I agree to the terms and conditions of the above document and PDF attachment with an electronic signature below.
IP Address 72.0.130.50
PO Number I
(Optional:Enter PO Number as your reference only.)
Comments of approved until after board meeting
n 4/15.
Email Address ibarbarat@queensbury.net
Printed Name lbht
Signature J*****************
"signatures"could include:/john smith/;Ifs/;/js123/,etc
Click to Accept
(Note:After accepting you will have the opportunity to provide payment.)
This document was accepted on April 5,2019 @ 2:57 pm.
An email confirmation was sent to barbarat@queensbury.net.
Payment Details
Make a Payment
Click here to make a payment
Payment History
!4, QUOTE Total: $9,018.84. Total payments made to date: $0.00 ($9,018.84 balance remaining)
Have Questions?
Quote Accepted. Have additional questions?
Submit 1
(Note,you will receive a copy of your message by email.)
No questions posted yet.
Time expressed in Eastern Daylight Time UTC-04:00
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,:d'
SIN REDT cH
YOUR TECHNOLOGY I OUR PASSION Number STSQ9791
543 Queensbury Ave., Suite 5, Queensbury, NY 12804 Date Apr 9, 2019
t. 518-793-1111 f. 518-670-0120
Town of Queensbury _ T6m Grabowski
Barbara Tierney
742 Bay Road Account Executive
r
Queensbury, NY 12804 `3,� = ` 543-Queensbury Ave. Ste 5
Queensbury, NY 12804
--United States
Phone 518-761-8240 Phone: 518-793-1111 ext 1102
Fax quote@storedtech.com
Here is the •uote you requested. 1F I 1:"'"
L
1 Professional Services
d ,� g ;.-
2 1 Storedtech.,Professional Services Asa' : $14,500.00 $14,500.00
4 Scope of Work'
,
,ram
5 Labor to replace"60 workstation/laptops. Labor amount not to exceed amount quoted
($14,500).
Acquire the technology you need today!Leasing options may be available SubTotal $14,500.00
for any quotes greater than$2,000. Please contact your Sales
representative if you would like more information. Tax $0.00
Shipping $0.00
Select your preferred payment option / purchase terms*:
[ ] Credit Card Purchase (purchase amount$14,500.00)
[ ] eCheckACH Purchase (purchase amount$14,500.00)
[ ] Check Purchase (purchase amount$14,500.00)
* If this quote contains lease payment options,the lease options are provided as an estimate only. Final lease payment amount is
subject to credit verification and applicable taxes as required by law.
** Balance of total due upon delivery of hardware/software to client site.
Prices subject to change.Prices based upon total purchase.All delivery,training or consulting services to be billed at published rates for each activity involved.Generally all
hardware components proposed above are covered by a limited one-year warranty,covering parts and labor for hardware only and on a depot basis.We specifically disclaim any
and all warranties,express or implied,including but not limited to any implied warranties or with regard to any licensed products.We shall not be liable for any loss of profits,
business,goodwill,data,interruption of business.Nor for incidental or consequential merchantability or fitness of purpose,damages related to this agreement.Minimum 15%
restocking fee with original packaging.If either party brings any legal proceeding or lawsuit in connection with an alleged breach of this Agreement,the prevailing party in such
proceeding or lawsuit shall be entitled to recover its costs.leant fees and disbursements from the other party.
OTE, .,VALET
Q._U
ir
STOREDTECH www•storedtech.com 14518-793-1111
543 Queensbury Ave.,Suite 5, Queensbury,NY 12804
= Quote STSQ9791
Prepared For: Prepared By:
Town of Queensbury Tom Grabowski
Barbara Tierney Account Executive k
Phone: 518 761 8240 x8240 Phone: 518 793 Sill x1102 .
742 Bay Road Fax:
Queensbury, NY 12804 Email: quote@storedtech.com ,"as
barbarat@queensbury.net �
For the full presentation proposal, click here to view or download the PDF version of this
quote.You can sign and fax this in, or you can save time by simply electronically
_ accepting this quote below.
Eit
Line Item Detail
QTY Description Picture Unit Price Ext Price
Professional Services
1 Storedtech Professional Services $14,500.00 $14,500.00
Scope of Work
L($14abor500)to replace 60 workstation/laptops. Labor amount not to exceed amount quoted
,
SubTotal: $14,500.00
Shipping: $0.00
Sales Tax: $0.00
Total: $14,500.00
Deposit Required:$10,875.00
Payment Options
I Purchase(Credit Card) $14r500.00
f Credit Card
full payment
e ,+x2
Purchase(eCheckACH)
rI
echeckACH $14f 500.00,
full payment
i
I purchase(Check)
Check $14,500.00
full payment
,
Acceptance Detail
Order Confirmation
We reserve the right to cancel orders arising from errors, inaccuracies,or omissions.
)✓ i agree to the terms and conditions of the above document and PDF attachment with an electronic signature below.
IP Address 72.0.130.50
PO Number i
(Optional:Enter PO Number as your reference only.)
Comments
Email Address karbarat@queensbury.net
Printed Name Jbht
Signature 1*****************
"signatures"could include:/john smith!;/js/;/js123/,etc
Click to Accept
(Note:After accepting you will have the opportunity to provide payment.)
This document was accepted on April 10,2019 @ 8:49 am.
An email confirmation was sent to barbarat@queensbury.net.
Payment Details
Make a Payment
Click here to make a payment
Payment History
QUOTE Total: $14,500.00. Total payments made to date: $0.00 ($14,500.00 balance remaining)
Have Questions?
Quote Accepted. Have additional questions?
Submit I
(Note,you will receive a copy of your message by email.)
No questions posted yet.
Time expressed in Eastern Daylight Time UTC-04:00
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- � a
RESOLUTION AUTHORIZING SEEKING OF BIDS THROUGH
NEW YORK STATE OFFICE OF GENERAL SERVICES PROCUREMENT
PROGRAM OR LOCAL BID FOR COMPUTER HARDWARE RELATED
TO CONVERSION TO WINDOWS 10
RESOLUTION NO.: 96,2019
INTRODUCED BY: Mr.Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Catherine Atherden
WHEREAS, by Resolution No.: 304,2016, the Queensbury Town Board authorized a five
(5)year extension of the Agreement between the Town of Queensbury and StoredTech Technology
Solutions, Inc., (StoredTech) for the continued provision of professional information technology
services, and
WHEREAS, the Town Board wishes to advertise for bids for the purchase of certain
computer hardware that will provide for the conversion of the Town's computer operating system
to Windows 10 (Project) as will be described in bid documents/specifications to be prepared by
StoredTech and/or the Town Purchasing Agent, and
WHEREAS, the Town wishes to purchase such hardware through the New York State
Office of General Services Procurement Program or through local bid, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder meeting New York State statutory requirements and
the requirements set forth in the Town's bidding documents,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town
Purchasing Agent to provide the specifications for certain computer hardware that will provide for
the conversion of the Town's computer operating system to Windows 10 (Project) to the New
York State Office of General Services Procurement Program, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Purchasing
Agent to also publish an advertisement for bids as described above in the official newspaper for the
Town of Queensbury,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to
open, read aloud and record all bids received and present the bids to the next regular or special
Town Board meeting.
Duly adopted this 18th day of March,2019, by the following vote:
AYES: Mrs. Atherden,Mr. Ferone,Mrs. Switzer,Mr. Strough,Mr. Metivier
NOES: None
ABSENT: None