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APPOINTMENTS \\ Records Clerk-Veronica Stillman-Related Language-5-6-19
RESOLUTION AUTHORIZING HIRING OF VERONICA STILLMAN AS
RECORDS CLERK IN TOWN CLERK’S OFFICE
RESOLUTION NO. ____________________________________________________, 2019
INTRODUCED BY: ___________________________________________________
WHO MOVED FOR ITS ADOPTION
SECONDED BY: ____________________________________________________
WHEREAS, the Queensbury Town Clerk has advised that there is a vacancy in the Records
Clerk position in her Department, and
WHEREAS, the Town Clerk advertised for such position, reviewed resumes, interviewed
interested candidates and has recommended Ms. Veronica Stillman for the position, and
WHEREAS, Town Policy requires that familial relationships must be disclosed and the
Town Board must approve the appointment of Town employees’ relatives, and Ms. Stillman is the
wife of Deputy Fire Marshal Gary Stillman,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town Clerk
to hire Veronica Stillman as a full-time Records Clerk in the Town Clerk’s Office effective on or about
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May 13, 2019 on a provisional basis until such time as she places successfully on the Civil Service
exam for the position, and also subject to the Town successfully completing a pre-employment
physical and background checks as reasonably necessary to judge fitness for the duties for which
hired, drug and/or alcohol screening, Ms. Stillman’s successful completion of a twenty-six (26) week
probationary period and any other applicable Civil Service requirements,
BE IT FURTHER,
RESOLVED, that Ms. Stillman’s annual salary shall be $38,000, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor, Town
Clerk and/or Budget Officer to complete any documentation and take such other and further action
necessary to effectuate the terms of this Resolution.
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Duly adopted this 6 day of May, 2019, by the following vote:
AYES :
NOES :
ABSENT:
Town of Queensbury Caroline II. Barber
Town Clerk's Office Town Clerk/Tax Receiver
742 Bay Road (518)761-8234
•
Queensbury,NY 12804 - �=
INTERNAL POSTING: Full-Time Records Clerk Position with Benefits
JOB NOTIFICATION — POSITION AVAILABLE
The position of RECORDS CLERK exists in the Town of Queensbury,
Town Clerk's Office. This is a Warren County Civil Service position in
which a provisional appointment will be made provided that a Civil
Service test is taken when offered. Starting salary is $38,000. Applicant
must be a resident of Warren County.
Interested persons should read the attached job description and list
their name on this posting below:
Caroline II. Barber
Town Clerk, Tax Receiver
(518) 761-8234
742 Bay Road, Queensbury, NY 12804
RECORDS CLERK
DISTINGUISHING FEATURES OF THE CLASS:
This position involves responsibility for processing various records and legal documents in
the office of the County or Town Clerk. The incumbent is expected to independently
perform duties in accordance with established policies and procedures. Supervisors are
available for consultation on unusual problems and provide instruction on new or difficult
assignments. The work also requires frequent contact with the public. The work is
performed under the general supervision of the County or Town Clerk or their deputies.
Does related work as required.
TYPICAL WORK ACTIVITIES: (Illustrative only)
Operates a computer in performing some of the duties listed below;
Receives,electronically scans and indexes a variety of legal documents presented for filing
and processing;
Retrieves documents from files,makes true and certified copies and extracts information;
Assists the public in locating records and documents in current files or archives;
Compares original materials with copies and/or indexes,lists,etc.to insure accuracy;
May assign and fill in book and page numbers of instruments to be filed;
Returns documents to owners after processing,when necessary;
Files cards and processes various legal documents, often devising categories or otherwise
determining where and in what order to file;
Assists in organizing or installing new filing systems and sets up records;
Receives and stores inactive records from county or town departments;
Oversees the destruction of obsolete records according to State Education Department
guidelines;
Operates copiers,scanners, computers,calculators,fax machines or other office equipment;
May prepare periodic reports of personal or departmental activities for internal use or to
meet state or federal requirements;
May assist in preparing grant applications relating to records department operations and
maintenance;
May assist in other clerical activities related to normal operations of the County or Town
Clerk's office.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL
CHARACTERISTICS:
Working knowledge of office terminology,procedures and equipment; working knowledge
of business arithmetic and English; ability to readily acquire a good knowledge of the rules
governing the indexing and processing of records, government documents or other legal
documents and the rules relating to indexing generally; ability to understand and carry out
moderately complex oral and written instructions;ability to work accurately and rapidly and
to follow a prescribed routine; familiarity with the terminology used and the type of
documents filed in a County or Town Clerk's office; ability to deal effectively with the
public; clerical aptitude;thoroughness; accuracy;physical condition suitable to the demands
of the position.
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MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a high school equivalency diploma and either:
(a) One year of clerical experience working with legal instruments and records in a
department of municipal government or a law office or title company, such
experience having included the use of computer applications;or
(b) Two years of clerical experience involving the use of computer applications.or
(c) An equivalent combination of training and experience as defined by the limits of(b)
above.
Note: Secretarial training beyond high school may be substituted for clerical experience
as outlined in(b) above on a year-for—year basis.
Warren County Civil Service
Amended 2/28/90. 1/24/16
JC: Competitive
Records Clerk, Page 2 of 2