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2002-12-09 SP SPECIAL TOWN BOARD MEETING DECEMBER 9TH, 2002 MTG. #58 RES. 501-5027:00 P.M. BOARD MEMBERS PRESENT SUPERVISOR DENNIS BROWER COUNCILMAN ROGER BOOR COUNCILMAN THEODORE TURNER COUNCILMAN DANIEL STEC COUNCILMAN TIM BREWER TOWN OFFICIAL Henry Hess, Comptroller GUESTS Queensbury Central Fire Company Members West Glens Falls Fire Company Members Supervisor Brower called meeting to order.... DISCUSSIONS Queensbury Central Fire Company - Budget Review Discussion held regarding the truck fund and more specifically the financing issues regarding the future replacement of an engine truck and a tower truck. No decision made, board will continue discussions... Discussion held regarding one year contracts versus three year contracts, fire company would prefer three year contract... West Glens Falls Fire Company - Budget Review Discussion held regarding the truck fund and future replacement vehicles... Brief discussion regarding term of contract, requested a three year contract... Discussion held regarding roof replacement.... TOWN BOARD DISCUSSION Mr. Henry Hess, Comptroller-Budget wise, I don't think anyone is objecting. Regarding term, I'm going to suggest that we do a two year contract with an opening clause. The reason is, next year is an election year and you can get tied up in all kinds of stuff. Do a two year contract with three percent increases in operating, if that's what you want to go with, with the other fifteen thousand on Centrals' equipment fund but leaving an opening clause that we can come back and open it to talk about these issues during the two year period time and they agree to do that. And the issues that we identified were; accounting standards and procedures, application of underutilized operating budget, the equipment fund and equipment financing, if they wanted to do something with that and if you wanted to talk about consolidated purchasing of products and services. Just open them for that but not change the contract language. The reason I put in there the application of unutilized operating budgets, the current contrct has language that, if they under spend their operating budget, it's a use it or lose it. It's not what you want and we don't make them lose it necessarily, I mean there's a couple of companies that don't ask for the money back, they don't need it, just take it back. Other ones want to do something with it, in fact, this year, we had two companies, Central was one and Bay Ridge was the other that had it underutilization and we worked out something because the contract allows that if they come in with a plan for using it, ... to future expenses, we can do that and they both met the threshold. Councilman Stec-Can they roll it into the truck fund? Mr. Hess, Comptroller-They can't and that's what a couple of them have asked to do. Councilman Stec-By law? Mr. Hess, Comptroller-No, by contract they can't. But we, and I don't suggest that we open it, that we change that now because we haven't discussed that, but open it, when we open it to talk about how they can use that, let that be an option. So, I'm suggesting do a two year contract but with the inflator and an opening clause so we can come back to them when you're ready... I throw in the two year because I just think next year is the wrong year and not on a permanent basis, on a permanent basis I think it should be three or four. Town Board held discussion regarding Henry's recommendation the contract for fire will be for two years, the rescue squad will be next year....program in three percent for the fire contract and fifteen thousand more in for Centrals equipment fund for next year. Supervisor Brower-Questioned how the roof will be replacement concept for West Glens Falls? Councilman Boor-Lets wait and see what it is. Mr. Hess, Comptroller-You need to see what it is and hold your fund balance. Councilman Brewer-Questioned what will happen in the difference in the funds that we have in the approved town budget? Mr. Hess, Comptroller-That will go to fund balance. Monies to be used for the roof, you might want to borrow for that or you might have enough to pay for it. We budgeted a million nine eighty six their budgets now are a million eight eighty one so there is a hundred thousand dollars that will not be spent...that can only be used for emergency services. Councilman Stec- When was the last time we looked at possibly refinancing any of the fire houses? Mr. Hess, Comptroller-We did a couple a couple of years ago, there are a couple right now that really should be financed except there is a three year payback on financing by the time you pay your costs and the two that are up there are going to be paid off in three to five years. Central has a 7.8% they would be a good candidate for refinancing, ends in 2009 and owes nine hundred thousand dollars, I think we could say around three and half percent by refinancing. What I would like to do is draw this up and submit it to the board and copy the fire company...and say to them this is what is being proposed we are also proposing that you refinance your mortgage... RESOLUTION CALLING FOR AN EXECUTIVE SESSION RESOLUTION NO. 501.2002 INTRODUCED BY: Mr. Theodore Turner WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Tim Brewer RESOLVED, that the Town Board of the Town of Queensbury hereby moves into an Executive Session to discuss a personnel matter. Duly adopted this 9th day of December 2002 by the following vote: AYES: Mr. Boor, Mr. Turner, Mr. Stec, Mr. Brewer, Mr. Brower NOES: None ABSENT: None RESOLUTION TO ADJOURN EXECUTIVE AND SPECIAL SESSION RESOLUTION NO. 502.200 INTRODUCED BY: Mr. Theodore Turner WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Tim Brewer RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns is Executive Session and be it further RESOLVED, that the Town Board hereby adjourns its Special Session. Duly adopted this 9th day of December, 2002 by the following vote: AUYES: Mr. Boor, Mr. Turner, Mr. Stec, Mr. Brewer, Mr. Brower NOES: None ABSENT: None Respectfully submitted, Miss Darleen M. Dougher