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3.02 3.2 FINANCIAL\\2019\\Close Capital Project 214 – Water Switchboard Upgrades – 6-17-19 RESOLUTION AUTHORIZING CLOSURE OF WATER TREATMENT PLANT SWITCHBOARD UPGRADES CAPITAL PROJECT FUND #214 RESOLUTION NO.: ____________________________________________________, 2019 INTRODUCED BY: ____________________________________________________ WHO MOVED ITS ADOPTION SECONDED BY: ___________________________________________________ WHEREAS, by Resolution No.: 381,2016, the Queensbury Town Board established Water Treatment Plant Switchboard Replacement Capital Project Fund #214 (Fund #214) which established funding toward the replacement of the switchboard at the Town of Queensbury Water Treatment Plant, and WHEREAS, Town’s Water Superintendent has advised that the project is complete and Fund #214 may therefore be closed, and WHEREAS, the Town’s accounting records show that there is $12,711.74 remaining in Fund #214, and WHEREAS, the Town Board wishes to close Fund #214 and transfer its remaining balance to the Water Equipment Cash Reserve Fund #78, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town Budget Officer to close Water Treatment Plant Switchboard Replacement Capital Project Fund #214 and transfer its remaining $12,711.74 to the Water Equipment Cash Reserve Fund #78, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Water Superintendent, Town Budget Officer and/or Accountant to take such other and further action as may be necessary to effectuate all terms of this Resolution. th Duly adopted this 17 day of June, 2019, by the following vote: AYES : NOES : ABSENT: RESOLUTION AUTHORIZING WATER TREATMENT PLANT SWITCHBOARD UPGRADES PROJECT, ESTABLISHMENT OF CAPITAL PROJECT FUND #214 AND ENGAGEMENT OF DELAWARE ENGINEERING, DPC FOR ENGINEERING SERVICES RESOLUTION NO.: 381, 2016 INTRODUCED BY: Mr. William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Doug Irish WHEREAS, the Town of Queensbury wishes to establish a Capital Project that will provide for the replacement of the switchboard at the Town of Queensbury Water Treatment Plant, and WHEREAS, the Town wishes to establish and fund the Revenue and Expense Accounts for the Capital Project in a total amount of$20,900, and WHEREAS, the Town Water Superintendent solicited and received proposals from three (3) engineering firms for the preparation of engineering plans for the switchboard upgrades, and WHEREAS, Delaware Engineering, DPC submitted the lowest and best proposal for such engineering services related to the Capital Project for the approximate amount of $19,000 as set forth in its November 1, 2016 proposal presented at this meeting, and WHEREAS, accordingly, the Town Board wishes to establish a Capital Project Fund for the Project and authorize such engagement of Delaware Engineering, DPC, and WHEREAS, the Water Superintendent has advised the Town Board that there are times when Change Orders may become necessary for such Project and has requested that the Town Board also authorize him to approve and sign certain Change Orders up to a 10% contingency for Change Orders that he deems necessary or appropriate, NOW, THEREFORE, BE IT RESOLVED, that the Queensbuiy Town Board hereby authorizes the Water Treatment Plant Switchboard Replacement Project and authorizes and directs the establishment of the Water Treatment Plant Switchboard Replacement Capital Project Fund #214 in the amount of $20,900 which will establish funding for expenses associated with this Capital Project, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs that funding for such Capital Project shall be by using $20,900 of unappropriated, undesignated Fund Balance 040- 0000-0909 and transferring such balance to the Capital Project as follows: • 040-9950-9030 Transfer to Capital Project - $20,900 • 214-0000-55031 Interfund Revenue - $20,900 • 214-8320-2899 Capital Construction - $20,900 and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and accepts the proposal of Delaware Engineering, DPC dated November 1, 2016 for professional engineering services for the preparation of engineering plans for an approximate amount of$19,000, and BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes the Town Water Superintendent to approve and sign Change Orders pertaining to the Contract up to a 10% contingency or in the total amount not exceeding $1,900 that he deems necessary or appropriate, and 2 BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or prepare any documentation necessary to establish such appropriations and estimated revenues, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign any needed agreement with Delaware Engineering, DPC substantially in the form presented at this meeting, as well as any other needed documentation and the Town Supervisor, Water Superintendent and/or Town Budget Officer to take any and all actions necessary to effectuate all terms of this Resolution. Duly adopted this 21st day of November, 2016, by the following vote: AYES : Mr. Strough, Mr. Metivier, Mr. Clements, Mr. Irish, Mr. VanNess NOES : None ABSENT : None 3