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1994-05-09 TOWN BOARD MEETING WORKSHOP MAY 9,1994 4:05 P.M. MTG#24 RES#239 BOARD MEMBERS PRESENT Supervisor Fred Champagne Councilman Carol Pulver Councilman George Wiswall Councilman Betty Monahan BOARD MEMBERS ABSENT Councilman Nick Caimano TOWN ATTORNEY Paul Dusek TOWN OFFICIALS Tom Flaherty, Ralph VanDusen, Mike Shaw, Jim Martin, Harry Hansen, Recreation Committee, Paul Naylor DISCUSSIONS WATER COMMITTEE REPORT WEST GLENS FALLS WATER SITUATION Mr. Flaherty-Spoke to the Board regarding the West Glens Falls Water situation. Presently West Glens Falls is being supplied water from the City of Glens Falls which was being done under contract. For several years there has not been a contract it lapsed and was never renewed, but continued service. One of the problems that the water being supplied to West Glens Falls does not meet code. Questioned the Board as to what they want to do with the West Glens Falls Water District. Mr. Flaherty noted he has filed two previous reports regarding this, recommended taking out the reports and giving them to Board members to review and update. It was the decision of the Town Board to review the reports. Councilman Pulver-Noted the Water Department is accepting applications to hire two college students for summer employment, noted this is something that has been done in the past. It was the decision of the Town Board to proceed with this process. Mr. Flaherty-Received letter from New York State Department of Health regarding Shore Colony Water District (read letter) requesting the Town Board to hire an Engineer regarding Shore Colony, noted Shore Colony is a section of Assembly Point that services about twenty two cottages between May 1st and November 1st. Supervisor Champagne-Questioned how big of a job is this? Mr. Flaherty-Approximately three to five thousand dollars. Councilman Monahan-Questioned the chance of being granted a variance for this. Mr. Flaherty-It could be one outcome of this study. Supervisor Champagne-Asked the deadline for this? Mr. Flaherty-June 30, 1994. It was the decision of the Town Board to discuss this matter in Executive Session. ROUND POND WATER DISTRICT Mr. Flaherty-Spoke to the Board regarding Guido Passerelli wanting to put a water district in the area of Round Pond at his expense. He will run an eight inch water line from Route 9 to Round Pond. In the over all Master Plan it calls for a twelve inch water line, has proposed to pay for the cost of a eight inch including the trenching and backhoe etc, but the Town would have to pay the difference in price between the eight inch pipe and twelve inch pipe, a twelve inch pipe would be installed. Noted approximately a difference of twenty seven thousand dollars. They will have to pay a buy in cost to the plant which brings it back down to twenty two thousand. The goal is to get an upper loop if the Town looses Quaker Road they can still back feed. Supervisor Champagne-Questioned the timing on this? Mr. Flaherty-Has spoken with Attorney Dusek, noting if they come to an agreement now it would be the Fall. Attorney Dusek-The first step in the process is to adopt a resolution setting a public hearing. Supervisor Champagne-Questioned if the Board was interested in upgrading the pipe from an eight inch to twelve inch? Town Board in agreement. It was the decision of the Town Board to have Attorney Dusek draft a resolution for the next regular Town Board Meeting. P ASCO AVENUE Mr. Flaherty-Spoke to the Board regarding Pasco Avenue. Asked VanDusen and Steves to survey property to find out where the Town property is. Councilman Pulver-Questioned if the Town Board was in agreement with hiring of surveyor to survey land? Town Board-In agreement. Mr. Flaherty-Noted a meeting will be held Wednesday May 11th, 1994 at 3:30 p.m., in the Supervisor's Conference Room with the Attorney for the Village of Hudson Falls, Hudson Falls Water Superintendent and Trustees to discuss clarification of contract proposal. Attorney Dusek-Spoke to Board regarding purchase of Niagara Mohawk land near Water Treatment Plant Expansion. Recommended if the Board is interested in proceeding with acquiring these parcels they should be included as part of the 202B proceeding as part of the plant expansion. Recommended to draft resolution amending Map Plan and Report for next Town Board Meeting. Mr. Flaherty-Noted doing vehicle maintenance work for other departments is working out very well, also pursuing becoming licensed to do inspections for vehicles. SWIMMING POOL LESSON FEE Discussion held regarding setting swim lessons and daily admission fees at Gurney Lane Recreation area in order to operate facility at cost. Councilman Pulver-Noted she would like to see a non resident pass. Mr. Hansen-Recommended to continue the fee system for the swim lesson program and up them accordingly. After further discussion it was the decision of the Town Board to charge non residents and residents the same fee for swim lessons and up the daily admission fee to fifty cents for residents and non residents. Attorney Dusek to prepare a resolution for next regular Board Meeting. BILL WHITE - ENGINEER FOR W ALMART AND ATTORNEY MIKE O'CONNOR Discussion held regarding the construction of a sanitary sewer extension along NYS Route 9, noting the sewer extension was to go from the existing sewer extend to the north then ultimately to the Walmart site. Have been negotiating with property owners for easements, but have come to a dead end. Look at alternatives to project and the feasibility of options. Have come up with an option to extend sewer from a point on Aviation Road near the Silo Restaurant and extend northerly along Carlton Drive through the residential area it would jog a little on Greenway North to get to the Walmart site, length of extension about the same as before. Proposes to dedicate sewer to the Town and give a permanent easement to Weeks Road. Presented plans to Board to see if there were any problems or concerns and if they are heading in the right direction. Noted they are looking to get this designed and all approved, would like to start construction on project in the fall. Supervisor Champagne-Questioned the status of the traffic situation. Executive Director, Mr. Martin-All documents have been sent to DOT are awaiting a response from them. Mr. White-Has looked at traffic situation and feels a signal is warranted at the intersection across of the Ponderosa regardless of relocation of Weeks Road. The relocation of the Weeks Road project warrants a signal at the intersection of Weeks Road. Feels that the traffic along NYS Route 9 can work satisfactory with two signals. Executive Director, Mr. Martin-Noted if a second signal is warranted by DOT who is going to pay for it? Mr. White-Sees this as two separate projects, would like to have the traffic experts and DOT settle this situation. Attorney O'Connor-Questioned if the Board was satisfied with the sewer on the basis that mechanically Mr. Naylor and Mr. Shaw can worked out the proper placement of it aside with anything else of the developer? Town Board-Noted they have no problem with this. COMMITTEE REPORTS Councilman Monahan-Spoke to the Board regarding Glen Lake Watershed. Noted Executive Director, Mr. Martin has meet with the Technical Advisory Committee on the Glen Lake Watershed. Executive Director, Mr. Martin-Spoke to the Board regarding the technical Advisory Meeting of the Glen Lake Watershed District. Noted work has started and the grant application has been filed expects a decision by June 1st. They have begun to solicit volunteers who will participate in the water testing program. The Planning Office is going to begin a land use inventory which will go hand in hand with comprehensive plan update work. Noted the testing is going to entail an expense to have the test analysis done by DEC the Committee was hoping that the Town out of the share that you would put up for the matching grant will pay for that. Noted this project is worthwhile whether or not the grant gets approved. If it's not approved it will slow down the process. Councilman Monahan-Noted the prior Board did make a commitment to Glen Lake before we knew the grant was available. Town Board-In agreement to spend $500.00 for testing prior to approval of grant. Councilman Monahan-Noted that the Board needs to appoint the Citizens Advisory Committee, has suggestion for names. Executive Director, Mr. Martin-Updated Board Members on Planning Committee Meetings. Noted they have been concentrating on the implementation of the Route 149 Study and have been focusing on the Rural Commercial area. Have been working on updating the Transient Merchant Law should finish it up at the meeting on Thursday. The change that has been made is that they put the Transient Merchant out of the residential zoning. The full Board should be getting a draft of the law in the next couple of weeks. Have been working on the update to the Comprehensive Plan have been working with developers, to have time line calendar prepared in a couple of weeks. Spoke to Councilman Pulver regarding Odgen Street, the Fire Chief is going to approach the owner regarding the unsafe conditions of the property. HIGHWAY GARAGE Supervisor Champagne-Has put together a Scope of Services regarding the repairs to the highway garage. Asking for a feasibility study regarding the cost of doing the different repairs, noting they do not want them to get into any engineering. The project they will be dealing with is correcting the roof leaking, the build up of ice on the edge of the roof, heating of the garage with gas fire furnaces, design a diesel exhaust fume system and evaluate the buildings itself for other problems that may exist. Scope of services being sent to Haanen Engineering, Jim Weller, Dybas and Cushing Architects. Councilman Monahan-Noted it should be noted in the scope of services that any firm offering engineering services will not be able to bid on construction package to do work. Town Board-In agreement. TABLE OF ORGANIZATION Supervisor Champagne-Presented table of organization to Town Board Members for review. Noted this information will be used in the review process regarding salaries. Were able to put together a completed table of organization of what the Town looks like. COMMITTEE REPORTS Councilman Pulver-I. Noted that the Recreation Commission is holding a meeting on Wednesday, will be attending meeting. Will be picking up whatever additions or subtractions they do not like about the Recreation Commission to a Recreation Committee Law, will bring back to Board at next workshop. 2. O'Brien and Gere had proposed to make out a set of generic painting specs for the Water Department. Have completed the specs the cost being $2,500.00, noting that they will never have to get specs again. 3. Updated the Board regarding the Recreation Committee. a. In the process of getting a breakdown of Steve's time. b. Working on the training and orientation program for new Rec Commissioner's. c. Developing a list of questions to be used when considering land in lieu of rec fees. d. Developing a Policy and Procedural Manual for Rec Commissioner's that can be approved by the Town Board. e. Awaiting the results of a grant. f. On May 19th there is going to be a marriage held at Hovey Pond. g. Asked Harry to cut his 1993 budget by ten percent. h. Reviewing and discussing the Recreation Master Plan. i. The Committee is asking for Mr. Hansen to develop a plan and schedule before offering any new programs. j. Have looked into the possibility of pooling the rec laborers and mechanics. k. Looking at how land is being offered to the Town not sure of the process trying to get better system. I. Requested the Town Board to adopt a Recreation Policy Admission Statement. Councilman Wiswall-Spoke to the Board regarding letter received requesting street lights at Goldfinch Road and Mockingbird Lane in the Inspiration Park Subdivision. Attorney Dusek to prepare resolution for next regular Town Board Meeting. Attorney Dusek-Spoke to the Board regarding a meeting to be held with Cost Control Associates and Niagara Mohawk regarding street lights, propose date scheduled for May 24th, at eleven o'clock. Purpose of meeting is to discuss issue related to calculation of the refund to the Town. Resolve any unresolved issues concerning street light inventory. Discussion of changing lamps in certain lights from mercury vapor to more energy efficient high pressure sodium. RESOLUTION ENTERING EXECUTION SESSION RESOLUTION NO. 239, 94 INTRODUCED BY: Mr. Fred Champagne WHO MOVED FOR ITS ADOPTION SECONDED BY: Mrs. Betty Monahan RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns from Regular Session and moves into Executive Session to discuss the retaining of services of two particular firms. Duly adopted this 9th day of May, 1994, by the following vote: Ayes: Mrs. Monahan, Dr. Wiswall, Mr. Champagne Noes: None AbsentMrs. Pulver, Mr. Caimano No further action taken. On motion, the meeting was adjourned. Respectfully Submitted, Darleen M. Dougher Town Clerk Town of Queensbury