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1990-11-01 SP 246 ��- <__Q SPECIAL TOWN BOARD MEETING NOVEMBER 1 , 1990 5 : 11 p.m. TOWN BOARD MEMBERS PRESENT Supervisor Stephen Borgos Councilman George Kurosaka Councilman Marilyn Potenza Councilman Ronald Montesi Councilman Betty Monahan Town Attorney Paul Dusek RESOLUTION CALLING FOR EXECUTIVE SESSION RESOLUTION NO. 628 , 1990 , Introduced by Mrs . Marilyn Potenza who moved for its adoption, seconded by Mrs . Betty Monahan: RESOLVED , that the Town Board of the Town of Queensbury hereby moves into executive session to discuss personnel . Duly adopted this 1st, day of November, 1990 by the following vote : Ayes : Mrs . Potenza, Mr. Montesi , Mrs . Monahan, Mr . Borgos Noes : None Absent: Mr. Kurosaka (Councilman Kurosaka entered the meeting) RESOLUTION TO ADJOURN EXECUTIVE SESSION — RESOLUTION NO. 629, 1990, Introduced by Mrs . Marilyn Potenza who moved for its adoption, seconded by Mr. George Kurosaka: RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns executive session and moves into regular session. Duly adopted this 1st . day of November, 1990, by the following vote : ► Ayes : Mr. Kurosaka, Mrs . Potenza, Mr. Montesi , Mrs . Monahan, Mr. Borgos Noes : None Absent : None RESOLUTION TO APPROVE CHANGE ORDER FOR CONTRACT NO. 7 .RESOLUTION NO. 630, 1990, Introduced by Mr. Ronald Montesi who moved for its adoption, seconded by Mr. George Kurosaka: I WHEREAS, the Town of Queensbur previously let Contract No. 7 for the Quaker Road Sewer Di trict, and WHEREAS, the contractor, Be den Company, Inc . , and the engineer for the Town on the project, Kestner Engineers, P.C. , have recommended a change order for the following purpose : Change Order No 5 - to move lateral to a depth of approximately 9 feet and ' WHEREAS , Thomas K . Flahertv, Water SuDerintendent, has indica-ced t au ne _eels --ne proposea cnaiige is appropriatF , 247 NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Queensbury hereby authorizes and approves , as may be necessary, the change order presented at this meeting, and hereby states that the cost of Change Order NO. 5 shall be $2 , 603 . 00, and will be paid from the account established for the Quaker Road Sewer Distr7ct (H40-38-5-8150-440) , and BE IT FURTHER ''- RESOLVED, that the Town Supervisor of the Town of Queensbury be and hereby is authorized to sign and execute the above-mentioned change order . Duly adopted this 1st. day of November, 1990 , by the following vote : Ayes : Mr . Kurosaka, Mrs . Potenza, Mr. Montesi,, Mrs . Monahan, Mr . Borgos. Noes : None Absent : None RESOLUTION TO APPROVE AUDIT OF BILLS RESOLUTION NO. 631 , 1990, Introduced by Mrs . Marilyn Potenza, who moved for its adoption, seconded by Mr. Ronald Montesi : RESOLVED, that Audit of Bills as appears on Abstract dated November 1 , 1990 and numbered 5467 through 5470 and totaling $161 , 309 . 59 be and hereby is approved. Duly adopted this 1st. day of November, 1990 by the following vote: Ayes : Mr. Kurosaka, Mrs . Potenza, Mr. Montesi , Mrs . Monahan, Mr. Borgos Noes : None Absent: None RESOLUTION APPOINTING QEDC MEMBER RESOLUTION NO. 632, 1990, Introduced by Mrs . Marilyn Potenza who moved for its adoption, seconded by Mr. Ronald Montesi : RESOLVED, that the Town Board of the Town of Queensbury hereby appoints Mr. James Wheller, Route 149 , Queensbury, N.Y. to serve as a member of the QEDC, term to expire on January 1st, 1991 . Duly adopted this 1st. day of November, 1990 by the following vote : Ayes : Mrs . Potenza, Mr. Montesi , Mrs . Monahan, Mr. Borgos Noes : None Absent: None Abstain: Mr. Kurosaka Discussion held: Supervisor Borgos-Announced the following: There is an open public meeting of the City of Glens Falls Council in the City of Glens Falls re : water project with the Town of Queensbury 8 : 00 p.m. r . . . . The Town of Queensbury Recreation Master Plan will be presented tonight at the 248 Queensbury Center at 7 : 00 P .M. . . . . Ciba Geigy announced that they% would sell their property for $1 . 00 to Warren County for a recycling area . . .Queensbury Landfill is the proposed consolidated location for the County of Warren. . .Noted the Queensbury/Glens Falls Landfill is being tested by the State for background levels . . .Ciba Geigy also announced that we will receive from them as a gift, office furniture and equipment, I do plan to do a letter to the editor or special report telling all the circumstances of the last couple years . . . Councilman Monahan-Suggested a formal resolution of the Town Board next week of appreciation to Ciba Geigy. . . Councilman Potenza-. . . I was pleased to read in the paper —' about the purchase of Ciba Geigy and certainly you cannot argue the price, but I was concerned because I know, and certainly nobody has to toot Supervisor' s Borgos horn he can do a fine job himself, but I think the amount of work that he put into this negotiations and this transaction, if it had not been for Steve I do not think it would have come to the culmination it came to . I think we owe him our appreciation for a � lot of hard work. Councilman Monahan-I would also propose next week that we do a formal resolution of thanks to Steve for the work that he has done . Supervisor Borgos-My satisfaction comes from seeing the job done . Councilman Monahan-Questioned if a time table had been set up when the recycling can be carried out there? Supervisor Borgos-I believe that Fred is talking within two and a half to three months after title is taken. . . .three or four months that should be up and operating. We have proposed that, this site be a regional operation. . . Fred Austin has suggested a County wide large salt building, so railroad cars of salt would come in, each town could then take a few truck loads at a time and use the sale and be charged for the exact tonnage, this would save everybody money. . . BUDGET 1991 PRELIMINARY DISCUSSION Supervisor Borgos-We had run through requested, tentative and first run through preliminary, not knowing for sure where some numbers were . You will be pleased to know that part of the error related to insurance was mine . We tracked it back and found that way back in July or August when I did this , I put a couple of numbers where E.J. typically puts them in, he saw that I had put them in and said well they must be right, so, they went through there . I contacted McPhillips Insurance and we expect little or no increase in our general coverage except as we add another car or truck we will have a little extra there . I have gone through the budget and reduced significantly the appropriations that I had originally anticipated for insurance . We have also heard now officially from Blue Cross , total shock and surprise there will be no increase in the medical hospital share of the Blue Cross bill this is the first time in years . There will be a minimum increase in the prescription plan and the dental program b in general a very slight increase of perhaps in the range of 10 to 15% including all those plans . This permitted me to be able to recommend to you a significant reduction in what we had in the budget for Blue Cross benefit program. The other things that I have proposed in the budget I want to give you in a minute, is that although I hate to do it I am anxious to keep the tax rate reasonable . I. propose to you that we increase our estimate of sales tax by 100 , 000 . 00 over what we had proposed before . Now, you should know that last year in 1989 we received somewhere over 4 million dollars in 1990 249 budget projected 3 . 8 we are going to hit 3 . 9 and perhaps 4 in 1990 . I think the economy is going to straighten out soon. I personally feel comfortable with that . The proposed increase is from 3 . 8 to 3 . 9 in this preliminary budget that will still be at a number lower than we are going to receive this year and much lower than what we received last year . The State is not going to take anymore money, if the State take that $250 , 000 . unexpectedly we would be in great shape . . .also proposed adding money to our appropriated fund balance it is withdrawing from surplus not so much from surplus from past years we are finding that we are going to not spend as much money as we thought we did in this years budget . So , I would propose increasing that over what we showed the other day by 142 , 366 . 00 . Where did I get that number, 100, 000 was easy to take and the other was the amount we will get by closing those two capital accounts that are not any longer used , the H-19 account and the H-56 . The 100 , 000 dollars is an estimate of additional money we think will be left at the end of the year . The other big difference and this probably makes everything happen, I have a list of little changes . . .The proposal with these numbers means no tax increase , it means exactly the same tax rate as last year. That would be for the general account of the Town wide taxes , which would include general , highway, the cemetery and the landfill . The same tax for 1990, the same for 1989 and a reduction from 1988 . We are playing it a little on the edge with a couple of uncertainties but I still feel that we are conservative . I have also gone through and recommended some other minor reductions in the as we discussed the other night, a transfer to capital projects we find we are funding other ways anyway, that is the answer to one of your questions , well we have been funding drainage and highway building and recreation over and above other accounts , I propose for next year we do not do that . Those came to 65, 000 dollars and I believe there was an extra $25, 000 in the Town Office Bldg. that can be changed. We have always in recent years purchased our heavy equipment the same way we do a car, we have been paying cash — for it . I am proposing to get us through this hurdle that we take from, of this budget now, the highway equipment, heavy equipment line and the other equipment line in the amount of $295, 000. and the Cemetery Heavy equipment line in the amount of $24, 000 , with the idea that we will still buy that equipment. If we do not have the revenues that we hope that we might have we can go for a note . Hopefully a short term, two or three year note maximum. I have talked with people from the Association of Towns who indicate that Statewide most communities are going 5 years financing for their heavy equipment . . . . it is not unusual Statewide and a lot of them are tied into the special borrowing fund that we talked about through a certificate of participation that they are doing that , we have not done that before . Hopefully we will have a good shot at sales tax and we will just pay cash when it comes . So the bottom line is, you will notice that the amount to be raised in general has gone up a little over last year but assessed valuation, taxable assessed valuation went up by approximately $35 million dollars in the past year . So we are still able to keep the same rate and come up with numbers that are reasonable . Overall our appropriations are down from last year, our spending plan is down not up. The funds the special funds the water funds and the other district funds still are not in their final form, we just have run out of time. I feel comfortable going to public he ing with those numbers but I know definitely foreinstance t t the water fund appropriations and taxes here ill come down, we know for a fact that there is one big number in there that is going to be reduced by 150 or 200 thousand dollars . We have a couple of sewer districts that have to be adjusted in the next couple of weeks, we are working to get the legal side of some of those straighten out a couple of our districts need adjustments . Fire protection may go up to this number if the voters approve the service award program, that is 124, 000 dollars if they do not that will come off there immediately. 250 We are st' 1l in negotiations with the fire companies . . .That number wi�l jump about 11 cents per thousand if the award program _goes through, if that does not go through the increase is still unknown. Councilman Monahan-As it stands right now what will this leave us in the surplus account'? Supervisor Borgos-By best -guess is between 600 and 700 thousand dollars . . . Councilman Monahan-At this time last year where were we? Supervisor Borgos-About 700 , 000 and ended up at 900, 000 . RESOLUTION REGARDING PREPARATION AND APPROVAL OF PRELIMINARY BUDGET RESOLUTION NO. 633 , 1990 , Introduced by Mr. Ronald Montesi who moved for its adoption, seconded by Mr . George Kurosaka: RESOLVED, that this Town Board having prepared a Preliminary Budget does hereby approve as the Preliminary Budget for the Town and several districts therein contained or the Fiscal Year beginning on the first day of January 1991 the itemized statement of estimated revenues and expenditure hereby attached and made a part of this resolution, and be it further RESOLVED, that such Preliminary Budget shall be filed in the Office of the Town Clerk where it shall be available for inspection by any interested person at all reasonable hours , and be it further RESOLVED, that this Board shall meet at 7 : 30 p.m. on the 8th day of November, 1990 at the Queensbury Activity .Center for the purpose of holding a Public Hearing upon such Preliminary Budget, and be it further RESOLVED, that the Town Clerk give notice of such Public Hearing in the manner provided in Section 108 of the Town .Law, and that such notice be published and posted substantially in the following form: NOTICE OF HEARING ON PRELIMINARY BUDGET FOR THE TOWN OF QUEENSBURY FOR THE YEAR 1991 NOTICE is hereby given that the Preliminary Budget of the Town of Queensbury, County of Warren, State of New York for the Fiscal Year beginning January 1 , 1991 has been completed and filed in the office of the Town Clerk of said Town where it is available for inspection by any interested person at a reasonable hours . FURTHER NOTICE is hereby given that the Town Board of said Town of Queensbury will meet and review said Preliminary Budget and hold a Public Hearing at 7 : 30 P.M. on the 8th day of November, 1990 at the Queensbury Activity Center, Bay at Haviland Roads , Queensbury, New York, and that at such hearing any person may be heard in favor or against the Preliminary Budget as complied for or against any item or items herein continued. AND FURTHER NOTICE is hereby pu suant to Section 108 of the Town Law that the following are proposed yearly salaries of Town Officers of this Town: SUPERVISOR $58, 000 . 00 per annum TOWN COUNCILMAN (4) $ 9, 500 . 00 each per annum TOWN CLERK $37 , 000 . 00 per annum SUPT. OF HIGHWAYS $48 , 000. 00 per annum TOWN JUSTICES (2) $23 , 500 . 00 each per annum 2'5 1 Duly adopted this 1st , day of November, 1990 by the following vote : Ayes : Mr . Kurosaka, Mrs . Potenza, Mr . Montesi , Mrs . Manahan , Mr. Borgos Noes : None Absent : None On motion the meeting was adjourned . Respectfully submitted, Miss Darleen M. Dougher Town Clerk i