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2003-10-08 SP Special Town Board Meeting, 10-08-2003, Mtg #45 695 SPECIAL TOWN BOARD MEETING OCTOBER 8TH, 2003 7:00 P.M. Mtg #45 RES. 448A BOARD MEMBERS PRESENT SUPERVISOR DENNIS BROWER COUNCILMAN ROGER BOOR COUNCILMAN THEODORE TURNER COUNCILMAN DANIEL STEC COUNCILMAN TIM BREWER TOWN OFFICIALS Rick Missita, Highway Superintendent Mike Travis, Deputy Highway Superintendent Mike Genier, Superintendent of Cemeteries Helen Otte, Town Assessor Henry Hess, Comptroller Supervisor Brower called meeting to order. . . DISCUSSIONS 2004 BUDGET REVIEW WORKSHOP WITH DEPARTMENT HEADS HIGHWAY DEPARTMENT Rick Missita, Highway Superintendent Mike Travis, Deputy Highway Superintendent Traffic Control- No changes Part Shop Foreman - Requesting upgrade pay to a working foreman's pay Overtime (Parts Shop Foreman) - agreed to four thousand dollars Office Supplies - agreed to seven hundred fifty dollars Legal Advertisements - agreed to fifteen hundred dollars Mobile Communications - agreed to forty-five hundred dollars Equipment Maintenance Contracts - agreed to fifteen hundred fifty dollars Capital Construction Costs (Sidewalks) - as budget officer proposed, agreed to fifteen thousand dollars Meal Tickets (Laborers) - as budget officer proposed, agreed to three hundred dollars Second Laborer (Roger Morehouse) - requesting eliminating laborer's position and creating MEO, board agreed Training & Education - as budget officer proposed, agreed to nine hundred fifty dollars Miscellaneous Contractual- requesting forty-five thousand, agreed to forty thousand dollars Drainage (Construction Materials) - agreed to twenty-five thousand dollars Special Town Board Meeting, 10-08-2003, Mtg #45 696 First Aid Services & Supplies - requesting fifteen hundred, agreed to twelve hundred fifty dollars Road Patching Mix - agreed to thirty-five thousand dollars Road Paving Materials - agreed to four hundred thousand dollars (recommended eliminating the Road Patching Mix Account and put in with Road Paving Materials - board agreed to the one account code with a total of four hundred thirty-five thousand) Stone - agreed to eighty-five hundred dollars Meal Tickets (Mechanic) - as budget officer proposed, agreed to two hundred dollars Overtime (Mechanic) - as budget officer proposed, agreed to thirty-five hundred dollars Vehicles (Mechanic's Truck) - agreed to sixty-seven thousand dollars, total being one hundred twenty thousand dollars Radio Equipment - as budget officer proposed, agreed to thirty-two hundred fifty dollars Vehicle Repair & Maintenance - agreed to one hundred ninety-five thousand dollars Training & Education (Mechanic) - as budget officer proposed, agreed to eight hundred seventy-five dollars Grader Blades & Cutting Edges - agreed to seventy-five hundred dollars Tires - agreed to twenty thousand dollars Batteries - requesting three thousand, agreed to twenty-five hundred dollars Radio Repairs - as budget officer proposed, agreed to twenty-five hundred dollars Equipment Service Repairs - as budget officer proposed, agreed to one thousand dollars Uniforms & Protective Clothing (Mechanic) - requesting three thousand, agreed to twenty- five hundred dollars Consumer Supplies for Resale (Law Bags) - requesting nine thousand, agreed to eight thousand dollars Tree Trimming & Removal- agreed to sixty-five hundred dollars Miscellaneous Contractual - as budget officer proposed, agreed to two hundred dollars Meal Tickets - requesting fifteen hundred, agreed to twelve hundred fifty dollars Overtime (Laborer) - as budget officer proposed, agreed to twenty-five hundred dollars Overtime (MEO) - requesting fifty thousand, agreed to forty-five thousand dollars Patching Mix - as budget officer proposed, agreed to two thousand dollars Snow & Ice Melting Agents - agreed to one hundred eighty thousand dollars Uniforms & Protective Clothing (Winter) - agreed to three thousand dollars CEMETERY DEPARTMENT Mike Genier, Superintendent of Cemeteries Overtime - as budget officer proposed Payroll (Summer employees) - agreed as requested MEO position - agreed as requested Crematory Operator Payroll- explained discrepancy in budget line (Comptroller Hess noted that it doesn't affect next year's budget) Special Town Board Meeting, 10-08-2003, Mtg #45 697 Jack Hammer - agreed as requested Weed whackers - requested to purchase four, agreed to purchase three Utility Trailer (16') hitch apparatus - agreed as requested Riding Lawnmower - as budget officer proposed Miscellaneous Capital Construction Develop New Section - agreed to (seven thousand dollars)? Office Supplies (Office & Crematory) - as budget officer proposed Cleaning Supplies (Office & Crematory) - as budget officer proposed Postage - agreed as requested Garage Doors - agreed as requested Mt. Herman Fence - agreed as requested Quaker Cemetery Fencing - agreed to wait for next year's budget Miscellaneous (Office) - agreed as requested Miscellaneous (Crematory) - agreed as requested New Roof ( Crematory) - agreed to wait Vehicle Repair Maintenance - requested fifteen hundred, agreed to one thousand dollars Electricity (Office & Crematory) - agreed as requested Miscellaneous Contractual (Cemetery) - requested forty-five hundred, agreed to four thousand dollars Miscellaneous Contractual (Crematory) - as budget officer proposed Fuel (Vehicles) - agreed to three thousand Fuel (Heating) - agreed to fifteen thousand Equipment Repairs & Supplies - agreed as requested Miscellaneous (Crematory) - agreed to two thousand total Protective Clothing - agreed as requested Comptroller Hess-The budget for this department, with the adjustments tonight, give or take a few dollars, will be a deficiency of a quarter of a million dollars. This will be subsidized by the general fund to the tune of two hundred and fifty thousand dollars, give or take a few dollars. TOWN COURT Councilman Turner noted that he spoke with Judge Muller who stated that he's satisfied with the budget.. . ASSESSOR Helen Otte, Town Assessor Revaluation Project (effective date of 9/2005) - requested one hundred thousand dollars, agreed to fund the project from the Capital Improvement Project Fund rather then the budget Copier - agreed as requested Postage - agreed as requested Service Contract (Copier) - agreed as requested Special Town Board Meeting, 10-08-2003, Mtg #45 698 Supervisor Brower noted error in the budget regarding the addition of the five dollar increments to the payroll for the Zoning Board Members and the Planning Board Members which had been agreed to previously but one board was left out in error. .. Comptroller Hess agreed to make change.. . Councilman Stec disclosed to the Town Board and for the record, that a month or two ago he was appointed to the Board of Directors for Literacy Volunteers and therefore will not participate in those discussions. . . NON PROFIT ORGANIZATIONS... Hyde Collection - agreed to ten thousand Land Conservancy - agreed to fifteen thousand South Warren Snowmobile Club - removed, (funded through the twenty-five percent portion of the occupancy tax) Glens Falls Area Youth Center - agreed to ten thousand Town Board held discussion regarding future considerations for Non Profit Organizations and it was recommended to create a grand total (around the ninety thousand as in previous years) and then divide accordingly to the different charities... SALARIES Elected Officials - agreed to flat three percent Non-Union Salaries - agreed to bulk number of three and a half percent to be distributed later (will discuss further at another meeting as to the specific distributions) Comptroller Hess-Referred to Capital Projects, there's a provision in here for transfer capital projects fund and that's about the only major transfer you have, is that okay? There's a transfer of Economic Development Reserve of a hundred and fifty, that's what they've asked for, that's what they've been getting. .. Town Board held brief discussion, no decision made, would like to discuss further.. . RESOLUTION TO ADJOURN SPECIAL TOWN BOARD MEETING RESOLUTION NO.: 448A, 2003 INTRODUCED BY: Mr. Roger Boor WHO MOVED IT'S ADOPTION SECONDED BY: Mr. Theodore Turner Special Town Board Meeting, 10-08-2003, Mtg #45 699 RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns it's Special Town Board Meeting. Duly adopted this 8th day of October, 2003, by the following vote: AYES: Mr. Brower, Mr. Boor, Mr. Turner, Mr. Stec, Mr. Brewer NOES: None ABSENT: None No further action taken. RESPECTFULLY SUBMITTED, DARLEEN M. DOUGHER TOWN CLERK TOWN OF QUEENSBURY