4.12 4.12
BIDS\AWARD Bid—Truck for Parks&Rec—Sourcewell Contract for Plow- 12-16-19
RESOLUTION AUTHORIZING AWARD OF BID FOR PURCHASE OF
FORD F350 TRUCK FOR PARKS AND RECREATION DEPARTMENT
RESOLUTION NO.: , 2019
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, in accordance with Resolution No.: 384,2019, the Town of Queensbury's
Purchasing Agent duly advertised for bids for the purchase of a new Ford F350 truck to replace an
old F350 truck with 100,000+ miles in the Parks and Recreation Department as described in bid
specifications prepared by the Director of Parks and Recreation(Director) and/or Purchasing Agent,
and
WHEREAS, on December I0,h, 2019, the Purchasing Agent duly opened the one and
only bid received by the Town for the Truck, and
WHEREAS, the Director and Purchasing Agent have therefore recommended that the
Town Board award the bid to the only and therefore lowest, responsible bidder, Warren Ford,
Inc., for the amount not to exceed $29,199.52, and
WHEREAS, the Director has also requested authorization to purchase an 8' Fisher Snow
Plow and related wiring for a plow controller(Fisher Snow Plow), and
WHEREAS, the New York State Legislature adopted legislation allowing any political
subdivision in New York State to "piggyback" off an existing County/State Bid and therefore in
this instance, the Town of Queensbury is "piggybacking" with the cooperative, municipal
F .
purchasing program Sourcewell Contracting (formerly known as the National Joint Powers
Alliance {NJPA})for the Fisher Snow Plow, and
WHEREAS, the Director has advised that Dejana is a participating member of
Sourcewell Contracting and Dejana is providing a contract price for the Snow Plow as the
authorized regional dealer for Fisher plows (Fisher Plow Sourcewell Contract #: 080818-DDY)
for the amount of$5,625 as set forth in Dejana's 12/11/2019 Quote #BC003105 presented at this
meeting, and
WHEREAS,the Town will adhere to all New York State Law bidding requirements,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for the
purchase of a new Ford F350 truck for use by the Department of Parks and Recreation from the
only and therefore lowest, responsible bidder, Warren Ford, Inc., for an amount not to exceed
$29,199.52, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the Director of Parks and
Recreation's purchase of an 8' Fisher snow plow and related wiring for a plow controller, with
such purchase and installation to be from Dejana, the authorized regional dealer for Fisher Plows
(Fisher Plow Sourcewell Contract #: 080818-DDY), for an amount not to exceed $5,625 in
accordance with Dejana's 12/11/2019 Quote #BC003105 in substantially in the form presented at
this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that payment for such
truck and plow accessories shall be from Vehicles Account No.: 001-7110-2020, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the Town Budget Officer
to amend the Town Budget to transfer$34,825 from General Fund, Unappropriated Fund Balance
into Vehicles Account No.: 001-7110-2020 and make any other needed adjustments, budget
amendments, transfers or prepare any documentation necessary to effectuate all terms of this
Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Director of Parks and Recreation, Purchasing Agent and/or Town Budget Officer to take any and
all action necessary to effectuate the terms of this Resolution.
Duly adopted this 161h day of December, 2019, by the following vote:
AYES
NOES
ABSENT:
D NAA
J
Truck and Utility Equipment "—
QUOTE
QUOTE# BC003105
New York,New England, Mid Atlantic
&Greater Philadelphia DATE 12/11/2019
490 Pulaski Rd Kings Park, NY 11754
Phone(631)544-9000 Fax(631)544-3501
WWW.DEJANA.COM
BILL To: TOWN OF QUEENSBURY SHIP To: TOWN OF QUEENSBURY
Parks Et Recreation Dept Parks Et Recreation Dept
742 Bay Road 742 Bay Road
Queensbury NY 12804 Queensbury NY 12804
Phone: 518 761-8214 Phone: 518 761-8214
Fax: Fax:
Email:
x Fisher Plow Sourcewell Conti-act#: 080818-DDY **
SALESPERSON REFERENCE I P.O. REQUIRED QUOTE VALID UNTIL
Nick Fezza Town of Queensbury, NY Yes 1/10/2020
MAKE: FORD MODEL: F-350 (YEAR: 12020 SRW/DRW: SRW
CAB TO AXLE: WHEELBASE: IVIN:
STOCK/ORDER NUMBER: TT JAPPROX WEIGHT OF QUOTED ITEMS: 850 lbs
QTY DESCRIPTION UNIT PRICE TOTAL PRICE
j 1 SUPPLY 8 INSTALL: FISHER 8'HDX SERIES STAINLESS STEEL PLOW
* Fisher Minute Mount II plow mounting system
*Cutting Edge Et Plow Guides are standard
j * Blade Wear Shoes are optional, see below {
* NOTE: Delivery is subject to availability
-------------------- Also Included: --------------------
1 * Fisher IntensiFire Halogen Headlight Kit (Standard)
�1 * Fisher Fish-Stick hand held Plow Controller
1 *Municipal level plow pricing has been applied
1 CUSTOMER TO DROP OFF Et PICKUP VEHICLE AT DEJANA FACILITY ff
SUBTOTAL $5,625.00
SALES TAX $0.00
TOTAL $5,625.00
BID OPENING RESULTS
FOR:
2019 OR NEWER F350 TRUCK FOR REC
Tuesday, December 10, 2019
2:00 PM
Supervisor's Conference Room
Town of Queensbury
Purchasing Agent: Joanne Watkins
Witnessed by: Barbara Tierney
COMPANY NAME& BID AMOUNT IRAN NON-COLLUSIVE
ADDRESS DIVESTMENT BID CERT.
ACT
WARREN FORD INC $29,199.52 YES YES
WARRENSBURG,NY