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2020 ORGANIZATIONAL\Chazen Engineering—Engineering Services
RESOLUTION AUTHORIZING ENGAGEMENT OF THE CHAZEN
COMPANIES FOR PROVISION OF 2020 ENGINEERING TECHNICAL
SERVICES TO TOWN OF QUEENSBURY
RESOLUTION NO.: 92020
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 27,2018, the Queensbury Town Board authorized an
Agreement with The Chazen Companies (Chazen)for provision of engineering technical services to
the Queensbury Town Board, Queensbury Planning Board, Queensbury Zoning Board of Appeals
and Community Development Department through December 31", 2019, and
WHEREAS, the Town Board wishes to authorize the continuation of Chazen's services for
the year 2020,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes engagement of The
Chazen Companies for provision of engineering technical services to the Queensbury Town Board,
Queensbury Planning Board, Queensbury Zoning Board of Appeals and Community Development
Department through December 31", 2020, as set forth in Chazen's December 12 (Revised
December 18), 2019 letter agreement presented at this meeting,and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Supervisor to execute
such letter agreement and/or any other needed documentation,and
BE IT FURTHER,
RESOLVED, that payment for such services shall be from the appropriate Town accounts
as may be determined by the Town Supervisor, Director of Planning, Zoning and Code Compliance
and/or Town Budget Officer, and
BE IT FURTHER,
RESOLVED, that the Town Board and authorizes and directs the Town Supervisor,
Director of Planning, Zoning and Code Compliance and/or Town Budget Officer to take such other
and further action as may be necessary to effectuate the terms of this Resolution.
Duly adopted this 1"day of January, 2020, by the following vote:
AYES
NOES
ABSENT:
i
THE
Chazim NORTH COUNTRY OFFICE
Civil Engineers 20 Elm Street,Suite 110
land Surveyors
--- Planners Glens Falls, NY 12801
COMPAN I ES" Environmental&Safety Professionals P:518.812.0513 or 888.539.9073
Landscape Architects
Proud to be Employee Owned I ra nsportation Planners&Engineers www.chazencompanies.com
December 12, 2019
Revised December 18,2019
Supervisor John Strough
Members of the Town Board
Queensbury Town Hall
742 Bay Road
Queensbury, New York 12804
Re: Letter of Intent
Continuation of Town Engineering Services-2020
Chazen Proposal No. PM19-2S1
Dear Supervisor Strough/Members of the Town Board:
The Chazen Companies (Chazen) is pleased to offer this letter of intent outlining our desire to continue to
provide professional engineering services to the Town of Queensbury as the Town Designated Engineer. We
have enjoyed working in this capacity for the Town over the last nine years and wish to continue our partnership
with the Town.We hope to help the Town reach their goals in 2020.
For the 2020 calendar year,we propose to provide all services to the Town(Town Board Assignments,Planning
Board Assignments,Zoning Board Assignments and workfor all other Departments)at our discounted Municipal
Rates.These rates represent a 10%discount from our standard rates.Our 2020 Municipal Rate sheet is attached
for your review, if desired.
It is important to note that it is Chazen's policy to assign projects to qualified staff at the lowest hourly rates.
We have done this during our entire relationship with the Town and will continue to do so, unless the Town
requests certain staff for particular assignments.
We note that as part of our service,Chazen is to provide the Town Board with a monthly summary(due the first
week of the following month) of ongoing and new projects, activities or services; this summary will include
descriptions, progress and timetables for each project/activity/service.
We hope that you find this letter satisfactory as we look forward to continuing our relationship with the Town.
If, in fact, the Town does find this letter of intent acceptable and as formal authorization for our office to
proceed, please sign and date the authorization on the next page and return a copy for our files.
HUDSON VALLEY*CAPITAL DISTRICT• NORTH COUNTRY•WESTCHESTER•TENNESSEE
Chazen Engineering,Land Surveying&Landscape Architecture Co.,D.P.C.(New York)
Chazen Engineering Consultants,LLC(Tennessee)
Y
Supervisor Strough and Members of the Town Board
December 12,2020
Revised December 18,2019
Page 2 of 2
If you have any questions or require additional information,please do not hesitate to call our office at 518-812-
0513.Thank you!
Sincerely,
Sean M. Doty, P.E., LEED AP,CPMSM
Principal
Director, Municipal Engineering Services
Authorization to Proceed:
Supervisor John Strough Date
Town of Queensbury
Encl:2020 Billing Rate Schedule
cc: Craig Brown, Zoning Administrator,Town of Queensbury(via email only)
Pamela Hunsinger, Legal Assistant,Town of Queensbury(via email only)
Christopher Round,AICP, Principal,VP of Planning Services,Chazen (via email only)
Joseph Lanaro, P.E., Principal,VP Engineering Services,Chazen (via email only)
Z:\Proposals\PN19\Municipal\PM19-251 T Q8Y Renewal\PM19-251-Town of Queensbury-Continued Professional Services-Letter of Intent-Revised 12.18.19.do"
TH E
Cba en BILLING RATE SCHEDULE
COMPAN ES
EFFECTIVE JANUARY 2020
BILLING TITLE HOURLY RATE
SeniorPrincipal ............................................................................................ $207
Senior Professionals
Senior Professional V.................................................................. $191
Senior Professional IV................................................................ $177
Senior Professional III ................................................................ $164
Senior Professional II ................................................................. $153
Senior Professional I .................................................................. $143
Professionals
ProfessionalV........................................................................................... $133
ProfessionalIV........................................................................... $124
Professional III ........................................................................... $117
ProfessionalII ........................................................................................... $112
Professional ............................................................................... $106
Technicians
TechnicianVI............................................................................ $100
TechnicianV............................................................................. $95
TechnicianIV........................................................................... $89
TechnicianIII ........................................................................... $83
TechnicianII ............................................................................ $79
TechnicianI ............................................................................. $69
Project Administrator II ............................................................................. $73
Project Administrator I ............................................................................... $69
SurveyCrew ............................................................................................... $180
Labor charges include administrative services,telephone,US mail and facsimiles.
DIRECT COSTS: Reimbursable expenses are in addition to personnel charges and include expenditures
made in the interest of the project for the expenses as listed below:
• Reproduction of reports,drawings,photocopies and blueprints
• Messenger and express service deliveries
• Travel,tolls,and overnight expenses. Auto use will be charged at IRS standard business mileage rate.
• Maps,photographs,ordinances,plans and other documents directly related to and necessary to complete
contractual obligations.
SUBCONTRACTORS: Subcontractors work will be billed at actual cost plus 15%.
COURT PROCEEDINGS: All requests for appearance before a Judge or other Officer of the court will be
billed on a per diem basis at a rate of$2,600 per day,plus direct expenses. Other litigation support will be
billed at a rate of$325 per hour,plus direct expenses.
BILLING: Project costs will be billed monthly. Invoices are payable upon receipt. Invoices not paid within
30 days will be assessed a finance charge of 1.5%per month.
[Form 2020-A]