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BIDS\Advertise—Halfway Feeder Canal Connector Trail Construction—1-27-2020
RESOLUTION AUTHORIZING ADVERTISEMENT OF BIDS FOR
CONSTRUCTION OF HALFWAY BROOK TRAIL
RESOLUTION NO.: 12020
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 152,2019, the Queensbury Town Board authorized
establishment of the Halfway Feeder Canal Connector Trail Capital Project Fund #228 to provide
for the final design and construction of the Halfway Feeder Canal Connector Trail from Peggy
Ann Road to the western terminus of the Feeder Canal Trail, and
WHEREAS, by Resolution No.: 190,2019, the Town Board authorized the Halfway Brook
Trail License Agreement between the Town and City of Glens Falls to provide for the
construction, use and maintenance of the recreation trail to be known as the Halfway Brook Trail
(Trail), and
WHEREAS, the Town Board wishes to advertise for bids for the construction of the Trail as
may be described in bid documents/specifications to be prepared by the Town Supervisor and/or .
Town Purchasing Agent, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder meeting New York State statutory requirements and
the requirements set forth in the Town's bidding documents,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town
Purchasing Agent to publish an advertisement for bids for the construction of the Halfway Brook
Trail in the official newspaper for the Town of Queensbury, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to
open, read aloud and record all bids received and present the bids to the next regular or special
Town Board meeting.
Duly adopted this 271" day of January, 2020,by the following vote:
AYES
NOES
ABSENT:
RESOLUTION AUTHORIZING HALFWAY BROOK TRAIL LICENSE
AGREEMENT BETWEEN TOWN OF QUEENSBURY
AND CITY OF GLENS FALLS
RESOLUTION NO.: 190,2019
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs.Jennifer Switzer
WHEREAS, the Town of Queensbury (Town) and City of Glens Falls (City) are
adjoining communities that share in the use and enjoyment of recreational resources, and
WHEREAS, the Town and City have negotiated terms of a License Agreement to provide
for the construction, use and maintenance of a recreation trail to be known as the Halfway Brook
Trail located on property owned by the City located within the Town in the Halfway Brook
Reservoir Watershed (`'License Agreement"), and
WHEREAS, by Resolution No.: 55,2019, the Town Board expressed its support of the
License Agreement and, upon completion of SEQRA review by the City of Glens Falls Common
Council, its intention to authorize and direct the Town Supervisor to execute the License
Agreement, and
WHEREAS, the City has advised that it has completed its SEQRA review, adopted a
Negative Declaration and authorized the License Agreement, and
WHEREAS, the Town Board wishes to authorize the License Agreement as presented at
this meeting,
NOW, THEREFORE, BE IT
RESOLVED, the Queensbury Town Board hereby authorizes the Halfway Brook Trail
License Agreement between the Town of Queensbury and City of Glens Falls substantially in the
form presented at this meeting and authorizes and directs the Town Supervisor to execute the
License Agreement and any other needed documentation and take such other and further action as
may be necessary to effectuate the terms of this Resolution.
Duly adopted this 20t"day of May,2019,by the following vote:
AYES Mr. Strough, Mr. Metivier,Mrs. Atherden,Mr. Ferone, Mrs. Switzer
NOES None
ABSENT: None
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RESOLUTION AUTHORIZING ESTABLISHMENT OF HALFWAY
FEEDER CANAL CONNECTOR TRAIL CAPITAL PROJECT FUND #228
RESOLUTION NO.: 152, 2019
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Catherine Atherden
WHEREAS, the Queensbury Town Board wishes to establish a Capital Project that will
provide for final design and construction of the Halfway Feeder Canal Connector Trail from Peggy
Ann Road to the western terminus of the Feeder Canal Trail, and
WHEREAS, a portion of this project will be reimbursed by a One Hundred Fifty Thousand
Dollars ($150,000) New York State and Municipal Facilities Program (SAM) grant through the
Dormitory Authority of the State of New York (DASNY), and
WHEREAS, establishment of this Capital Project account and appropriating the Town
project match is a required financial documentation step toward securing the SAM grant agreement
from DASNY, and
WHEREAS, the Town Board wishes to authorize a withdrawal and expenditure in the total
estimated amount of One Hundred Twenty Thousand Dollars ($120,000) from Capital Reserve No.
64 toward this Capital Project, and
WHEREAS, the Town Board also wishes to authorize a temporary loan from Capital Reserve
Fund No. 64 up to $150,000 until such time as such $150,000 in grant funds are received from the
Dormitory Authority of the State of New York(DASNY), and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
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Board is authorized to withdraw and expend funds from Reserve #64 subject to permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the Halfway Feeder Canal Connector Trail Capital Project Fund #228 in the
amount of Two Hundred Seventy Thousand Dollars ($270,000) which will establish funding for
the expenses delineated in the preambles of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditure for such
Project are expenditures for a specific capital project for which the Capital Reserve Fund #64 was
established, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs that funding for such Capital
Project shall be by a transfer from Capital Reserve Fund #64 in the amount of$120,000 to transfer
to Halfway Feeder Canal Connector Trail Capital Project Fund#228, and
BE IT FURTHER,
RESOLVED that the Town Board authorizes and directs the Town Budget Officer to take
all action necessary to establish the following accounts for such appropriations and revenues as
necessary:
• Revenue Acct No. 228-0000-55031 (Interfund Revenue) $120,000;
• Revenue Acct. No. 228-0000-53897 (Culture and Recreation Capital Projects) $150,000;
• Expense Acct. No. 228-7110-2899 (Capital Construction) $270,000; and
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• Increase Appr 001-9950-9030-0064 Transfer to Cap Project$120,000; and
BE IT FURTHER,
RESOLVED, that the Town Board also further authorizes a temporary loan from the Capital
Reserve Fund#64 up to $150,000 until such time as grant funds are received,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
sign any needed Agreements and/or documentation to effectuate the Town's engagement of such
services, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to amend the Town Budget, make any adjustments, budget amendments, transfers or prepare any
documentation necessary to establish such appropriations and estimated revenues, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Senior Planner and/or Town Budget Officer to take any and all actions necessary to
effectuate all terms of this Resolution,and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with
the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town
Clerk to publish and post such notices and take such other actions as may be required by law.
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Duly adopted this 6`"day of May, 2019, by the following vote:
AYES: Mr. Ferone, Mr. Strough, Mr. Metivier, Mrs. Atherden
NOES: None
ABSENT:Mrs. Switzer
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Town of Queensbury
TOWN OF QUEENSBURY
HALFWAY BROOK TRAIL PROJECT
I. NOTICE TO BIDDERS
II. BID SPECIFICATIONS AND SCOPE
III. ATTACHMENTS
IV. INSTRUCTIONS TO BIDDERS
V. INSURANCE REQUIREMENTS
VI. AFFIDAVIT OF NON-COLLUSION
VII. BID PROPOSAL
VIII. THE IRAN DIVESTMENT ACT
JANUARY 28, 2020
DEPARTMENT: Town Supervisor
John Strough,Supervisor
742 Bay Road
Queensbury,New York 12804
(518) 761-8229
PURCHASING AGENT: Joanne Watkins
Town of Queensbury
742 Bay Road
Queensbury,New York 12804
Telephone: (518) 761-8239
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I. NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the Town of Queensbury Supervisor's Office
wishes to accept bids for the Halfway Brook Trail Project, in accordance with the specifications
on file with the Town of Queensbury Purchasing Agent at the address listed below.
This project consists of the construction of a trail to be used by pedestrians and bicyclists.
The sealed proposals (no proposal shall be sent via facsimile) will be received by the
Purchasing Agent at the Accounting Office, Town of Queensbury, 742 Bay Road, Queensbury,
New York, 12804 until 2:00 PM,Friday February 28,2020 and will then be publicly opened
and read aloud. The Purchasing Agent will then submit the Bids and the recommendation to the
Town Board for consideration and approval, if any, at its next regularly scheduled meeting.
A pre-bid site visit is scheduled for 2/14/20 at noon.
The right is reserved to reject any or all Bids or to waive any informalities and any bids
and to accept any considered advantageous to the Town of Queensbury.
Warranties, if any, may be considered by the Town Board in making a final determination
as to whom to award the bid to.
No proposal may be withdrawn without the consent of the Town Board for a period of 45
days after the time for opening bids has passed.
General specifications for the Halfway Brook Trail Project, may be examined and
obtained at the Purchasing Agent's Office, 742 Bay Road, Queensbury,New York 12804 during
normal business hours any weekday.
Bid submissions are due on or before 2:00 PM on Friday, February 28, 2020
Bidders may request further information by contacting Joanne Watkins, at(518) 761-8239.
Proposals must be made upon and in accordance with the form of proposal prepared and
obtainable from the Purchasing Agent, which formal proposal will contain accompanying
Instructions to Bidders and Specifications. All statements and requirements of the form proposal,
this advertisement, the Instruction to Bidders, Affidavit of Non-Collusion, and the Certification
of Compliance with the Iran Divestment Act shall be deemed a part of the contract to purchase
entered into by the Town with the successful bidder.
BY ORDER OF THE QUEENSBURY TOWN BOARD.
Publication Date: January 28, 2020
Joanne Watkins
Purchasing Agent
Town of Queensbury
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II. BID SPECIFICATIONS AND PROJECT SCOPE
PROJECT DESCRIPTION: Construction of a trail, the Halfway Brook Trail. The Halfway
Brook Trail (1.2 miles) is to be used by pedestrians and bicyclists.
ATTACHMENTS:
A. Trail location
B. Trail design details I
C. Trail design details II
D. Water bar and outflow designs and locations
E. Potter Road parking area location
F. Peggy Ann Road parking location
G. Gate locations
H. Gate details
I. Stabilized construction entrance
J. Silt fence and/or silk sock locations
LOCATION: In the Town of Queensbury, the Glens Falls' Lower Watershed, located between
Potter Road(north side of watershed) and Peggy Ann Road (south side of watershed). See
ATTACHMENT A.
CONSTRUCTION OF TRAIL:
1. Prior to the onset of construction activity, stabilized construction entrances must be
created at both Potter Road and Peggy Ann Road entries. See ATTACHMENT I.
2. The proposed trail construction needs to widen the pre-existing trail to create a trail of a
minimum of 10 foot wide. However, the clearing for the trail has to be 14 foot in width
and 12 foot in height. Therefore, brush clearing, tree removal and grading should occur
prior to trail surface application, unless there is a logistical reason to do otherwise. See
ATTACHMENT B & C.
3. A pre-bid site visit is scheduled for 2/14/20 at noon so that potential bidders can evaluate
existing conditions (figure about 2 hours).
4. The trail surface aggregate (TSA) will be Item#4 and will be supplied and delivered by
others. However, the contractor must make arrangements with the Item#4 supplier as to
deliveries and delivery location, base at Potter Road or base at Peggy Ann Road.
a. The TSA will be a minimum of 4 inches in depth and 10 foot in width.
b. The TSA should be placed from the furthest point working towards the source to
avoid running equipment on the final trail.
c. TSA will be placed with a crown or cross-slope of not less than 2%for drainage
and not more than 5%.
d. A minimum 3 ton vibratory roller is to be used to compact the final surface.
e. Because the immediate approaches to Halfway Brook are steeper, the trail
drainage in those areas must be addressed before TSA placement. Water bars need
to be constructed here in accord with trail design- See design detail
ATTACHMENT D.
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i. If construction of this part of the trail may need some disturbing of the
adjacent bank - then those banks will need to be stabilized with mulch.
f. Location of silt fences or silt socks will be placed where required by permits.
Permits to be provided to contractor by town. See ATTACHMENT J.
5. Trail construction phases 1, 2, 3, 4 and 5:
a. Phase 1: Clearing and construction of trail from Halfway Brook to Peggy Ann
Road. NOTE: This must be done sometime prior to June 1,2020—to enable
the construction of the bridge (to be constructed by others).
b. Phase 2: Clearing and construction of trail from Halfway Brook Bridge to Potter
Road.
c. Phase 3: Backfill to bridge end heights and apply TSA.
d. Phase 4: Create parking areas.
e. Phase 5: Install gates.
NOTE: Phases 2 through 5 must be completed prior to November 1,2020.
CONSTRUCTION OF PARKING AREAS:
1. See ATTACHMENTS E and F.
INSTALLATION OF GATES
1. See ATTACHMENTS G and H.
OTHER:
Public use of the trail will be prohibited or restricted for TSA placement and the following day.
Permitting and inspections will be done by others.
ATTACHMENT A—Trail location
ATTACHMENT B—Trail design details I
ATTACHMENT C—Trail design details II
ATTACHMENT D—Water bar and outflow designs and locations
ATTACHMENT E—Potter Road parking area
ATTACHMENT F—Peggy Ann Road parking area
ATTACHMENT G—Gate locations
ATTACHMENT H—Gate details
ATTACHMENT I—Stabilized construction entrance
ATTACHMENT J—Silt fence and/or silt sock locations
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