255.2008
RESOLUTION ESTABLISHING POLICY AND DROP BOX FOR
CONFIDENTIAL REPORTING OF WRONGDOINGAND AUTHORIZING
AMENDMENT TO TOWN OF QUEENSBURY EMPLOYEE HANDBOOK
RESOLUTION NO.: 255, 2008
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Tim Brewer
,
WHEREAS the American Institute of Certified Public Accountants (AICPA) has adopted
standards including Statement on Auditing Standards (SAS) 112 which revised government
auditing standards and which requires auditors to report certain significant deficiencies or material
weaknesses; and
,
WHEREAS the Town has consulted with an independent auditor who has recommended
that the Town adopt a policy to encourage confidential and anonymous reporting of potential
financial improprieties by government officials; and
,
WHEREAS it is the intention of the Town Board to adopt such a policy and to encourage
employees and citizens to report known or observed wrongdoing by Officers and employees of
the Town,
NOW, THEREFORE, BE IT
RESOLVED, that it is the policy of the Town of Queensbury to encourage its employees
as well as citizens of the Town to report any misuse of taxpayers’ funds or any inefficiencies or
illegalities observed, and
BE IT FURTHER,
RESOLVED, the Town will maintain a box in a place which is readily accessible by
employees and the public for reporting such misuse, inefficiencies or illegalities and that such box
will be opened at least once each week by two employees of the Town, representing different
Departments of the Town, and
BE IT FURTHER,
RESOLVED, that the Town Clerk and the Town Budget Officer are designated as the
two employees of the Town who will check the box, and
BE IT FURTHER,
RESOLVED, that the keys to such box will be maintained by those two individuals and
that the box will have two separate locks so that both individuals must be present to open the box,
and
BE IT FURTHER,
RESOLVED, that the Town Clerk and Town Budget Officer will be responsible for
conducting an initial investigation and bringing any matters that appear to have any merit to the
attention of the Town Board and, when appropriate, to any law enforcement agency,
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
amend the Employee Handbook accordingly to reflect this policy, and
BE IT FURTHER,
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RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Town Clerk, Town Counsel and/or Town Budget Officer to take any action necessary to
effectuate the terms of this Resolution.
th
Duly adopted this 5 day of May, 2008, by the following vote:
AYES : Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec
NOES : None
ABSENT : None
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