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LABOR AND POLICY\\COVID – HVAC Project as Essential Project – 4-6-2020
RESOLUTION AUTHORIZING DECLARATION OF
TOWN UTILITY INFRASTRUCTURE/HVAC IMPROVEMENTS
CAPITAL PROJECT AS ESSENTIAL
RESOLUTION NO.:_______________________________________________, 2020
INTRODUCED BY: _______________________________________________
WHO MOVED ITS ADOPTION
SECONDED BY: _______________________________________________
WHEREAS, by Resolution No.: 123,2020, the Town Board authorized adoption of its
COVID-19 Pandemic Response Plan (Plan) and by Resolution No.: 133,2020, authorized and
ratified adoption of the Plan as further revised, and
WHEREAS, by Resolution No.: 385,2019, the Town Board awarded bids for utility
infrastructure/HVAC improvements at Queensbury Town Hall and the Queensbury Activities Center
(Project), and
WHEREAS, this Project includes the replacement of the Town’s outdated, high-
maintenance, poor-efficiency heating, ventilation and air conditioning (HVAC) equipment and
system with a much more reliable and efficient HVAC equipment and system in both its core
buildings, Town Office and Activities Center, and
WHEREAS, the Town of Queensbury’s central office buildings, referred to as Town
Office and Activities Center, are the Town’s core buildings that currently house multiple Town
offices that serve multiple public services, such as, the Town’s Supervisor’s Office, Town Clerk’s
Office, Building & Codes Enforcement, Planning & Zoning Enforcement, Fire Marshall’s Office,
IT servers, Assessor’s Office, Building & Grounds Office, storage place for equipment, records,
documents and archives, and
WHEREAS, any interruption in the Town’s ability to establish and control certain
environmental conditions regulated by the HVAC systems in its core buildings, might jeopardize
the welfare of its employees, IT system, records, archives, and other documents, and
WHEREAS, in accordance with Governor Cuomo’s Guidance on Essential Services
Under the New York State on PAUSE Executive Order 202.6, effective March 22, an “Essential
Business,” means: #9. Construction, including, among others, for essential infrastructure or for
emergency repair and safety proposes, and
WHEREAS, in accordance with Governor Cuomo’s Guidance on Essential Services
Under the New York State on PAUSE Executive Order 202.6, effective March 22, an “Essential
Business,” means: #11. Essential Services Necessary to Maintain the Safety, Sanitation and
Essential Operations of Residences or Other Essential Business, including, among others,
emergency management and response, and
WHEREAS, in accordance with Governor Cuomo’s Guidance on Essential Services
Under the New York State on PAUSE Executive Order 202.6, effective March 22, an “Essential
Business,” means: #12. Vendors that Provide Essential Services or Products, Including Logistics
and Technology Support, Child Care and Services, includes, among others, government owned
buildings and essential government services, and
WHEREAS, Executive Order 202.6, an essential business and services are those that
provide for the maintenance for the infrastructure of the facility or to maintain or safeguard
materials or products therein, and
WHEREAS, the Town of Queensbury’s facilities provide services necessary to maintain
the safety, sanitation and essential operations of residences or other businesses, and
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WHEREAS, the State’s response to COVID-19 is directly dependent upon a reliable
governmental system, and
WHEREAS, the Town’s infrastructure is essential for both public safety and commercial
visibility, and
WHEREAS, the Town Offices are essential and dependent on reliable HVAC equipment,
and
WHEREAS, the Town of Queensbury and its contractors must comply with the guidance
and directives for maintaining a clean and safe work environment as issued by the Department of
Health, the Centers for Disease Control, and relevant others, which includes, among other
safeguards, a strong urge to maintain social distance to the extent possible,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the declaration
of its for utility infrastructure/HVAC improvements at Queensbury Town Hall and the Queensbury Activities
Center (Project) as essential and such vital work should proceed, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
distribute certified copies of this Resolution to any needed State, County and/or Town
Departments and the Town Supervisor, Town Clerk, Town Facilities Manager and/or Town
Budget Officer to take any and all actions necessary to effectuate the terms of this Resolution.
th
Duly adopted this 6 day of April, 2020, by the following vote:
AYES :
NOES :
ABSENT
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RESOLUTION AUTHORIZING AWARD OF BID FOR
UTILITY INFRASTRUCTURE/HVAC IMPROVEMENTS
AT TOWN HALL AND ACTIVITIES CENTER
RESOLUTION NO. 385, 2019
INTRODUCED BY: Mr. George Ferone
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs.Jennifer Switzer
WHEREAS, by Resolution No.: 483,2013, the Queensbury Town Board established the
Town Office Complex Improvements Capital Project Fund#203, and
WHEREAS, by Resolution No.: 101,2018, the Town Board authorized engagement of
LaBella Associates, D.P.C. (LaBella) related to the design and implementation of utility
infrastructure/HVAC improvements at Queensbury Town Hall and the Queensbury Activities
Center(Project), and
WHEREAS, LaBella Associates, D.P.C. provided such engineering services and developed
bid documents,and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder(s) meeting New York State statutory requirements
and the requirements set forth in the Town's bidding documents,and
WHEREAS, by Resolution No.: 473,2018, the Town Board authorized the Town's
Purchasing Agent to advertise for bids for the utility infrastructure/HVAC improvements at
Queensbury Town Hall and the Queensbury Activities Center Project (Project) in the official
newspaper for the Town of Queensbury and following such advertisement and receipt of bids, the
one(1)and only received bid was opened and reviewed on May 28th, 2019,and
WHEREAS, the Purchasing Agent, Facilities Manager and LaBella recommended that
the Town Board reject the bid as only one bid was received and by re-advertising for bids in the
late fall, it was hoped that the Town would receive additional, favorable bids, and
WHEREAS, by Resolution No.: 238,2019, the Town Board accordingly authorized the
rejection of the one received bid and the readvertisement for bids, and
WHEREAS, the Town's Purchasing Agent published such advertisement for bids and on
Friday, November 8`1', 2019, duly opened all received bids, and
WHEREAS, the Purchasing Agent, the Facilities Manager and LaBella have
recommended that the Town Board award the bid for the Project to the lowest, responsible
bidder, R. F. Gordon Mechanical, for an amount not to exceed $994,215 (plus an additional
amount of$10,400 if the Town later determines that soil removal work is needed), and
WHEREAS, the Facilities Manager has advised the Town Board that there are times
when Change Orders may become necessary for such Contract and has requested that the Town
Board also authorize him to approve and sign certain Change Orders up to a five percent (5%)
contingency for Change Orders that he deems necessary or appropriate,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for the
utility infrastructure/HVAC improvements at Queensbury Town Hall and the Queensbury
Activities Center Project (Project) from the lowest, responsible bidder, R. F. Gordon Mechanical,
for an amount not to exceed $994,215 (plus an additional amount of$10,400 if the Town later
determines that soil removal work is needed), and
BE IT FURTHER,
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RESOLVED, that the Town Board hereby authorizes the Town Facilities Manager to
approve and sign Change Orders pertaining to the Contract up to a five percent (5%) contingency
or in the total amount not exceeding $49,711 that he deems necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that payment shall be
from Capital Construction Account No.: 203-1620-2899, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Facilities Manager, and/or Budget Officer to take such other and further actions
as may be necessary to effectuate the terms of this Resolution.
Duly adopted this 18th day of November, 2019, by the following vote:
AYES : Mr. Metivier, Mrs. Atherden, Mr. Ferone, Mrs. Switzer, Mr. Strough
NOES : None
ABSENT: None
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