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3.05 3.5 AGREEMENTS\Family YMCA of Glens Falls Area—Community Funds—5-4-2020 RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND FAMILY YMCA OF THE GLENS FALLS AREA RESOLUTION NO. ,2020 INTRODUCED BY: WHO MOVED FOR ITS ADOPTION SECONDED BY: WHEREAS, the Town of Queensbury wishes to enter into an agreement with the Family YMCA of the Glens Falls Area to support the YMCA's provision of its Summer Day Camp experience, Camp Chepontuc,to underprivileged children living in the Queensbury area, and WHEREAS, a proposed Agreement has been presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between the Town and the Family YMCA of the Glens Falls Area to support the YMCA's provision of its Summer Day Camp experience, Camp Chepontuc, to underprivileged children,with funding for the Agreement not exceeding the sum of $6,000 and authorizes and directs the Town Supervisor to execute the Agreement, with funding to be paid for from Community Services Account No.: 001- 8989-4414. Duly adopted this 4th day of May, 2020, by the following vote: AYES : NOES : ABSENT: ANNUAL AGREEMENTS\2020\Family YMCA of Glens Falls AGREEMENT BETWEEN THE TOWN OF QUEENSBURY AND FAMILY YMCA OF THE GLENS FALLS AREA THIS AGREEMENT,made as of the 1st day of January, 2020 by and between the TOWN OF QUEENSBURY, Warren County, New York, (hereinafter referred to as the "TOWN") and the FAMILY YMCA OF THE GLENS FALLS AREA, a non-profit agency organized and existing under the laws of the State of New York, with its principal place of business at 600 Glen Street, Glens Falls, New York, (hereinafter referred to as the "CONTRACTOR") in the manner following: IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: 1. Contractor agrees to furnish community services to the Town and its residents for the 2020 calendar year, which is also the Town's fiscal year, in consideration of the sum set forth below. The services to be provided by the Contractor are: Operation of its NYS Department of Health licensed summer day camp program at the YMCA for children ages 3-14. Boys and girls will enjoy arts and crafts, games, sport, swim lessons, recreational swim, fitness programs, field trips and more, with the goal of introducing healthy habits for a lifetime. 2. The Town agrees to pay Contractor the sum of$6,000 in full consideration for the services previously set forth. Such amount shall be paid as follows: A. 100 % upon submission of a Town Voucher (see Exhibit A to this Agreement) and approval of the Voucher by the Town Supervisor. B. Prior to payment, the Town shall require submission of the following supporting information or documents: Year 2020 Program Brochure, Literature, or Newsletters. 3. The Contractor additionally agrees to furnish to the Town throughout the term of this Agreement all financial and program information reasonably requested which is related to the services provided. 4. It is understood and agreed that the relationship of the Contractor to the Town shall be that of independent contractor. The independent contractor agrees that it will hold itself in accordance with such status and that it will neither present itself nor claim to be an officer or employee of the Town. 5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and all claims arising out of the performance of this Agreement which are made against the Contractor. 6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or obligations of this Agreement to any other person, company, or organization without the previous written consent of the Town. 7. This Agreement may be terminated by either party upon thirty(30) days notice in writing to the other party. The Contractor further agrees that in the event of cancellation of this Agreement by either party, it will make a full and final accounting of all Town funds received under this Agreement within thirty (30) days after notification of cancellation has been issued. 8. Unless cancelled earlier under the terms of the preceding paragraph, this Agreement expires on December 31, 2020. 2 9. It is agreed by the parties that this Agreement constitutes the full and complete agreement by the parties and that it may not be changed orally. IN WITNESS WHEREOF, the parties hereto have signed this Agreement to be effective on the day and year first above written. TOWN OF QUEENSBURY FAMILY YMCA OF THE GLENS FALLS AREA BY: BY: JOHN F. STROUGH,III BRIAN BEAROR TOWN SUPERVISOR CHIEF EXECUTIVE DIRECTOR DATE: DATE: MAILING ADDRESS: MAILING ADDRESS: 742 BAY ROAD 600 GLEN STREET QUEENSBURY,NY 12804 GLENS FALLS,NY 12801 3 BILLING VOUCHER Submitted to: TOWN OF QUEENSBURY 742 BAY ROAD QUEENSBURY,NY 12804 Phone:518-761-8201 Fax:518-745-4445 NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only) Department Town Board EXHIBIT PO NO. IF/IP ACCOUNT CODE $DISTRIBUTION 6,000 00 VENDOR NO. C T 1 Family YMCA of Glens Falls Area A 600 Glen Street A Glens Falls, NY 12801 T L I OUR CUSTOMER ACCOUNT NO. TOTAL $ 6,000 00 This form is to be used by: $Vendors not furnishing their own pre-printed invoice form. $Department Managers to approve vendor invoices for payment. DATE INVOICE NUMBER DESCRIPTION $AMOUNT DUE Per Town Board Resolution 6,000 00 TOTAL AMOUNT DUE $6,000.00 CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the Town,including all information and documents required by a Contract where applicable;that no portion has been previously paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due. Date: Signature: Title: DEPARTMENT APPROVAL Comptroller's Office Use This Voucher represents an authorized purchase that complies with the Received Town's purchasing policies and procedures. Prices are in accordance Checked with pre-authorized Purchase Orders or Contracts,where applicable. The Returned services and/or materials,including all required information and documents, Reason have been furnished to the Town of Queensbury,and the amount approved is due for payment. Entered Authorized Due Date Date: Apr 28, 2020 Official Comptroller TOWN OF QUEENSBURY comptrollerlgprolbIllIngvoucher.wb3 Mar 2002