487.2003
RESOLUTION AUTHORIZING AMENDMENT TO TOWN OF
QUEENSBURY EMPLOYEE HANDBOOK BY DELETING SECTIONS 1013
AND 1018 AND CREATING A NEW SECTION 1013 TO BE ENTITLED
“SOLICITATIONS AND DISTRIBUTIONS POLICY AND POLICY FOR
SUPPORT OF CHARITIES”
RESOLUTION NO.: 487, 2003
INTRODUCED BY: Mr. Roger Boor
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Tim Brewer
WHEREAS, the Town Board wishes to amend its Employee Handbook by deleting current
Section 1013 “Solicitations/Distributions” and Section 1018 “Support of Charities” and creating a new
Section 1013 entitled, “Solicitations and Distributions Policy and Policy for Support of Charities,”
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the amendment of the
Town of Queensbury’s Employee Handbook by deleting current Section 1013
“Solicitations/Distributions” and Section 1018 “Support of Charities” and creating a new Section 1013
entitled, “Solicitations and Distributions Policy and Policy for Support of Charities,” to read as
follows:
“SOLICITATIONS AND DISTRIBUTIONS POLICY AND
POLICY FOR SUPPORT OF CHARITIES
The Town of Queensbury believes that its employees should not be subjected to pressure from
co-workers or from anyone else to contribute to any cause or for any purpose, or to join any
organization. Solicitation can create feelings of ill will between co-workers. Additionally, the
distribution of literature and other materials can create an untidy and possibly even unsafe environment.
However, the Town recognizes the benefits gained from solicitation of certain charitable causes and so
permits solicitation and distribution subject to the following. Rules regarding solicitation/distribution
will be strictly enforced and violations may result in discipline up to and including discharge.
1.During working hours, employees may not engage in the distribution of literature or
materials or solicitation of donations in any form, in any area to which the public has
access.
2.Except as otherwise set forth herein, no employee may engage in any form of
solicitation or in the distribution of literature or materials during the time they are
expected to be working, and no employee may solicit or distribute materials to other
employees while those employees are expected to be working.
3.During working hours, no employee may engage in any form of solicitation or in the
distribution of any literature or other material on Town property to the general public,
friends, or families.
4.Any literature or materials distributed by a Town employee to coworkers and/or
distributed on Town property must include a notation indicating, in the case of a
solicitation, that the event or product is not a Town activity or Town product and in
the case of literature a statement that it does not necessarily represent the position or
views of the Town.
5.All solicitations and distributions must be conducted in a non-discriminatory manner
and must comply with the Town’s Equal Employment Opportunity Policy, Fair
Treatment Policy and Sexual Harassment Policy.
6.Solicitation or distribution of literature or materials by an employee on Town property
requires approval of the Town Supervisor.
7. A. The Town of Queensbury recognizes its responsibility as a ‘good neighbor’
with area residents, businesses and organizations contributing to quality of life
for all of our citizens.
B.Although limited by resources and State Laws as to the financial support it can
contribute to worthy causes, the Town desires to facilitate the voluntary
charitable contributions and involvement of its employees.
C.Employees are given reasonable latitude in representing authentic local charities
to their fellow employees on the job site. As long as charitable activities are
not excessive and do not interfere with any employee’s job performance, in the
judgment of Department Managers and/or the Town Supervisor, modest fund
raising via sale of small items, solicitation of contributions and recruiting for
participation in charitable activities is permissible in the workplace.
8. A. The Town of Queensbury will facilitate employees’ voluntary financial support
of the Tri-County United Way by affording employees the option of
contributing through weekly payroll deduction. The Town Supervisor may
approve annual onsite presentations by the United Way staff and volunteers,
during business hours, to inform employees about the various charities and
organizations supported by United Way.
B. Although encouraged to contribute to, and participate in, charitable activities of
their own choosing, employees may in no way be imposed upon by fellow
employees, managers, or elected officials to support United Way or any other
charity.
C. Any employee who feels there has been a violation of this Policy shall bring the
matter to the attention of his/her Department Manager immediately. If he/she
is unable to discuss the matter with the Department Manager, then he/she may
take the complaint directly to the Town Supervisor.”
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor’s
Office to distribute copies of this Resolution to all Town employees and amend the Employee
Handbook accordingly.
th
Duly adopted this 17 day of November, 2003 by the following vote:
AYES : Mr. Brewer, Mr. Brower, Mr. Boor, Mr. Turner, Mr. Stec
NOES : None
ABSENT: None