548.2003
RESOLUTION ESTABLISHING POSITION OF FULL-TIME BUDGET
OFFICER AND APPOINTING TEMPORARY FULL TIME TOWN
BUDGET OFFICER
RESOLUTION NO.: 548, 2003
INTRODUCED BY: Mr. Daniel Stec
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Tim Brewer
WHEREAS, by previous Resolution, the Queensbury Town Board abolished the position
of Town Comptroller effective upon the expiration of the term of office of the current Town
Comptroller, and
WHEREAS, the Town Board is considering the possibility of establishing a new position
of Manager of Accounting and Financing, but will need Warren County Civil Service approval of
this position as an exempt position under State Civil Service Law, and
WHEREAS, in the interim, the Town wishes to establish the position of full-time Budget
Officer, an exempt position consistent with the Warren County Civil Service Rules, and make an
appointment to the position of Town Budget Officer on a temporary basis, and
WHEREAS, the primary duties of the Town Budget Officer shall be to assist the Town
Supervisor in performance of his fiscal duties consistent with Town Law §29,
NOW, THEREFORE, BE IT
RESOLVED, that the Town Board establishes the position of Full Time Budget Officer
and the salary for the position shall be set at the Town Board’s Organizational Meeting on
st
January 1, 2004, and
BE IT FURTHER,
RESOLVED, that effective January 1, 2004, the Town Board hereby appoints Jennifer
Switzer to the position of Full Time Budget Officer on a temporary basis, and
BE IT FURTHER,
RESOLVED, that the Budget Officer shall have the following duties and responsibilities:
A.Perform all duties of Town Budget Officer as set forth under Town Law Article 8.
B.Review voucher packages for payment. This review would include:
1.verifying voucher to supporting invoices, PO's, department certification of receipt,
etc.
2.determination of proper town purpose.
3.determination of proper account posting.
4.determination that sufficient appropriation exists.
5.report to Town Supervisor on voucher package.
C.Assist Town Supervisor annual audit of all departments handling cash.
D.Prepare Preliminary Annual Update Document to State Comptroller for review and
finalization by Town Supervisor.
E.Prepare monthly Supervisor and Budget to Actual Expenditure Reports.
F.Review all general journal and correcting journal entries and review monthly general
ledger.
G.Prepare internal combined or combining financial statements at a frequency to meet the
Town Board's needs (i.e., quarterly, semi-annual or annually).
H.Project cash flow requirements to maximize investment income.
I.Monitor Pledged Securities for Town's deposits.
J.Be responsible for preparation of Tentative Budget with the Town Supervisor,
attendance at all budget meetings, assembly of Preliminary and Adopted budgets after
Town Board approval of budget line items.
K.Review of all monthly bank reconciliations.
L.Perform or review monthly reconciliation of all receivable accounts, in particular, water
and sewer receivables.
M.Attend all Town Board meetings to assist the Town Board in decision making process
by providing relevant information, suggestions, recommendations, etc.
N.Perform such other tasks and/or special projects as directed by the Town Board.
and
BE IT FURTHER,
RESOLVED, that the Town Budget Officer will report to the Town Board and perform
such duties as may be delegated by the Town Board, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
take such other and further action as may be necessary to effectuate the terms of this Resolution.
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Duly adopted this 15 day of December, 2003 by the following vote:
AYES: Mr. Stec, Mr. Brewer, Mr. Boor, Mr. Turner
NOES: Mr. Brower
ABSENT:None