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548.2003 RESOLUTION ESTABLISHING POSITION OF FULL-TIME BUDGET OFFICER AND APPOINTING TEMPORARY FULL TIME TOWN BUDGET OFFICER RESOLUTION NO.: 548, 2003 INTRODUCED BY: Mr. Daniel Stec WHO MOVED ITS ADOPTION SECONDED BY: Mr. Tim Brewer WHEREAS, by previous Resolution, the Queensbury Town Board abolished the position of Town Comptroller effective upon the expiration of the term of office of the current Town Comptroller, and WHEREAS, the Town Board is considering the possibility of establishing a new position of Manager of Accounting and Financing, but will need Warren County Civil Service approval of this position as an exempt position under State Civil Service Law, and WHEREAS, in the interim, the Town wishes to establish the position of full-time Budget Officer, an exempt position consistent with the Warren County Civil Service Rules, and make an appointment to the position of Town Budget Officer on a temporary basis, and WHEREAS, the primary duties of the Town Budget Officer shall be to assist the Town Supervisor in performance of his fiscal duties consistent with Town Law §29, NOW, THEREFORE, BE IT RESOLVED, that the Town Board establishes the position of Full Time Budget Officer and the salary for the position shall be set at the Town Board’s Organizational Meeting on st January 1, 2004, and BE IT FURTHER, RESOLVED, that effective January 1, 2004, the Town Board hereby appoints Jennifer Switzer to the position of Full Time Budget Officer on a temporary basis, and BE IT FURTHER, RESOLVED, that the Budget Officer shall have the following duties and responsibilities: A.Perform all duties of Town Budget Officer as set forth under Town Law Article 8. B.Review voucher packages for payment. This review would include: 1.verifying voucher to supporting invoices, PO's, department certification of receipt, etc. 2.determination of proper town purpose. 3.determination of proper account posting. 4.determination that sufficient appropriation exists. 5.report to Town Supervisor on voucher package. C.Assist Town Supervisor annual audit of all departments handling cash. D.Prepare Preliminary Annual Update Document to State Comptroller for review and finalization by Town Supervisor. E.Prepare monthly Supervisor and Budget to Actual Expenditure Reports. F.Review all general journal and correcting journal entries and review monthly general ledger. G.Prepare internal combined or combining financial statements at a frequency to meet the Town Board's needs (i.e., quarterly, semi-annual or annually). H.Project cash flow requirements to maximize investment income. I.Monitor Pledged Securities for Town's deposits. J.Be responsible for preparation of Tentative Budget with the Town Supervisor, attendance at all budget meetings, assembly of Preliminary and Adopted budgets after Town Board approval of budget line items. K.Review of all monthly bank reconciliations. L.Perform or review monthly reconciliation of all receivable accounts, in particular, water and sewer receivables. M.Attend all Town Board meetings to assist the Town Board in decision making process by providing relevant information, suggestions, recommendations, etc. N.Perform such other tasks and/or special projects as directed by the Town Board. and BE IT FURTHER, RESOLVED, that the Town Budget Officer will report to the Town Board and perform such duties as may be delegated by the Town Board, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to take such other and further action as may be necessary to effectuate the terms of this Resolution. th Duly adopted this 15 day of December, 2003 by the following vote: AYES: Mr. Stec, Mr. Brewer, Mr. Boor, Mr. Turner NOES: Mr. Brower ABSENT:None