3.13
3.13
BIDS\\AWARD Bid – Traffic Signals – Quaker Road – Transfer from Cap Reserve 64 – 6-15-2020
RESOLUTION AUTHORIZING AWARD OF BID FOR TRAFFIC SIGNALS
AT INTERSECTIONS OF BAY AND QUAKER ROADS AND GLENWOOD
AVENUE AND QUAKER ROAD
RESOLUTION NO. ______________________________________________________, 2020
INTRODUCED BY: ______________________________________________________
WHO MOVED ITS ADOPTION
SECONDED BY: ________________________________________________________
WHEREAS, by Resolution No.: 15,2017, the Queensbury Town Board authorized
establishment of Traffic Signal Capital Project Fund #215 providing for the installation and
upgrading of Town traffic signals in the Town of Queensbury, and
WHEREAS, by Resolution No.: 333,2019, the Queensbury Town Board authorized
engagement of Barton & Loguidice, P.C. (B&L) for the provision of engineering services related to
the design of traffic signals at the intersections of Bay and Quaker Roads and Glenwood Avenue
and Quaker Road (Project), and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bid to the lowest responsible bidder meeting New York State statutory requirements and the
requirements set forth in the Town’s bid documents and specifications, and
WHEREAS, by Resolution No.: 188,2020, the Town Board authorized an advertisement for
bids for the construction of the traffic signals pertaining to this Project consistent with specifications
prepared by B&L and/or the Town Purchasing Agent, and
th
WHEREAS, on June 4, 2020, the Town Purchasing Agent duly received and opened the
received bids, and
WHEREAS, the Town Purchasing Agent and B&L, by letter dated June 10, 2020 to the
Town Supervisor, have recommended that the Town Board authorize the bid award for the
Project to the lowest, responsible bidder, DLC Electric, LLC for an amount not to exceed
$398,000, and
WHEREAS, there may be times when Change Orders may become necessary for such
Project and therefore the Town Board wishes to provide authorization to the Town Supervisor
and/or Town Highway Superintendent to approve and sign certain Change Orders up to a five-
percent (5%) contingency for Change Orders that he deems necessary or appropriate, and
WHEREAS, the Town Board wishes to authorize a withdrawal and expenditure in the amount
of $417,900 from Capital Reserve No. 64 toward this Capital Project, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Reserve #64 subject to permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby awards the bid for the
construction of the traffic signals at the intersections of Bay and Quaker Roads and Glenwood
Avenue and Quaker Road (Project) from the lowest, responsible bidder, DLC Electric, LLC for
an amount not to exceed $398,000, to be paid for from Capital Project Fund #215, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the Town Supervisor and/or Town
Highway Superintendent to approve and sign Change Orders pertaining to such Project up to a
five-percent (5%) contingency or in the total amount not exceeding $19,900 that he deems
2
necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditure for such
Project are expenditures for a specific capital project for which the Capital Reserve Fund #64 was
established, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs that funding for such Capital
Project shall be by a transfer from Capital Reserve Fund #64 in the amount of $417,900 to Capital
Construction Account No.: 215-8540-2899, and
BE IT FURTHER,
RESOLVED that the Town Board further authorizes and directs the Town Budget Officer
to take all action necessary to increase the following appropriations and revenues as necessary:
Revenue Acct No. – 215-0000-55031 (Interfund Revenue) $417,900;
Expense Acct. No. – 215-3310-2899 (Capital Construction) $417,900; and
Increase Appr 001-9950-9030-0064 Transfer to Cap Project $417,900;
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to increase such appropriations and estimated revenues, and
3
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any necessary documentation, including any needed Agreement between the Town and
DLC Electric, LLC in form acceptable to the Town Supervisor, Town Budget Officer and/or
Town Counsel, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Town Highway Superintendent, Town Budget Officer, Purchasing Agent and/or Town Counsel
to take any and all action necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
th
Duly adopted this 15 day of June, 2020, by the following vote:
AYES :
NOES :
ABSENT:
4
B rto
7L tn ice
June 10, 2020
Mr.John Strough,Town Supervisor
742 Bay Road
Queensbury, NY 12804
Re: Bid Results and Award Recommendation
Subj: Quaker Rd.Traffic Signal Improvements at Bay Rd. and Glenwood Rd. Intersections
File: 686.020.001
Dear Mr.Strough:
The purpose of this letter is to provide you with a summary of the Bids received on June 4, 2020 at 2:00 PM,
for the above referenced project and make a recommendation for award.
The following RECORD OF BIDS has been tabulated for the above referenced contract:
CONTRACTOR BID AMOUNT
DLC Electric, LLC $398,000.00
Stilsing Electric, Inc. $405,000.00
All bids were accompanied with all of the required bid forms including bid pages, Iranian Energy Sector
Divestment Certification, Non-collusive Bidding Certification,Statement of Surety's Intent, and 5%Bid
Security.
The bids are 13%higher than the engineer's estimate of$350,000. Although,the bids are considered
competitive with a difference of only$7,000 between the two.
Concerning the qualification and experience of DLC Electric, LLC they are familiar with the NYSDOT
specifications utilized on this project,they are familiar with completing work designed by B&L,and they have
completed numerous similar projects within the past ten years. The type of work proposed under this
project is consistent with the work normally procured by DLC Electric, LLC and we consider this firm qualified
for this type and size of project.
We recommend that the Town of Queensbury award the Quaker Rd.Traffic Signal Improvements at Bay Rd.
and Glenwood Rd. Intersections to DLC Electric, LLC.
Sincerely,
BARTON&LOGUIDICE, D.P.C.
Daniel J. Rourke, P.E.,PTOE
Senior Managing Engineer
DJR/
The experience to
listen
The power to
10 Airline Drive,Suite 200 Aihariy,NY12205 • Office 518-218-1801 •Fax.518-218-1805• BartonandLoguidice.com solve
BID OPENING RESULTS
FOR:
Quaker Road Traffic Signal Improvements
June 4, 2020
2:00 PM
Town of Queensbury
Purchasing Agent: Joanne Watkins
Witnessed by: Dan Rourke
COMPANY NAME& BASE BID AMOUNT NON-COLL IRAN
ADDRESS TOTAL BID CERT DIVEST-
MENT
DLC ELECTRIC LLC $398,000 YES YES
TROY,NY
STILSING ELECTRIC INC $405,000 YES YES
RENSSELAER,NY
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR
CONSTRUCTION OF TRAFFIC SIGNALS AT INTERSECTIONS OF
BAY AND QUAKER ROADS AND GLENWOOD AVENUE
AND QUAKER ROAD
RESOLUTION NO.: 188,2020
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Harrison Freer
WHEREAS, by Resolution No.: 333,2019, the Queensbury Town Board authorized
engagement of Barton & Loguidice, P.C. (B&L) for the provision of engineering services related
to the design of traffic signals at the intersections of Bay and Quaker Roads and Glenwood
Avenue and Quaker Road, and
WHEREAS, B&L has advised that it has completed the necessary design documents and
bid specifications related to construction of the traffic signals, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder(s) meeting New York State statutory requirements
and the requirements set forth in the Town's bidding documents,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town's
Purchasing Agent to publish an advertisement for bids for the construction of traffic signals at the
intersections of Bay and Quaker Roads and Glenwood Avenue and Quaker Road as more clearly
specified in bid specifications prepared by Barton & Loguidice, P.C. and/or the Town Purchasing
Agent, in the official newspaper for the Town of Queensbury and in the New York State Contract
Reporter, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to
open all bids received, read the same aloud and record the bids as is customarily done and present
the bids to the next regular or special meeting of the Town Board.
Duly adopted this 18th day of May, 2020,by the following vote:
AYES: Mr. Metivier, Mr. Freer, Mr. Ferone, Mr. Strough
NOES: None
ABSENT: None