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2004-03-08 SP MTG12 Special Town Board Meeting, 03-08-2004, Mtg #12 405 SPECIAL TOWN BOARD MEETING MTG. #12 TH MARCH 8, 2004 RES. 156 6:30 P.M. BOARD MEMBERS PRESENT SUPERVISOR DANIEL STEC COUNCILMAN ROGER BOOR COUNCILMAN THEODORE TURNER COUNCILMAN JOHN STROUGH COUNCILMAN TIM BREWER TOWN OFFICIALS Mike Shaw, Deputy Wastewater Superintendent Ralph VanDusen, Water/Wastewater Superintendent Chris Round, Executive Director of Community Development Sharon Borgos, Executive Assistant TOWN COUNSEL Cathy Radner PRESS: Glens Falls Post Star SUPERVISOR STEC called meeting to order…. BAY ROAD SEWER MR. MIKE SHAW, Deputy Wastewater Superintendent spoke to the Town Board regarding a 1989 design plan idea to sewer Bay Road, north of Cronin Road to the Town Office Building… Noted that there’s been one extension and most likely there will be more… The town should have a clear direct plan that when a developer comes to the town, we can provide them with something that the town wants… Would like the Town Board to consider hiring an engineering firm to do a conceptual study to sewer the Bay Road Corridor from Walker Lane north to the Town Office Building, including parcels across the road… Town Board held discussion and agreed to go ahead with hiring the engineering firm to do the study… WATER CONFERENCE Town Board held a discussion regarding request by Mr. VanDusen, Water/Wastewater Superintendent to attend the New York State AWWA Conference being held in Saratoga… Noted that Bruce Ostrander, Deputy Water Superintendent and other members of the Water Department will be attending some sessions… Town Board agreed to request. THE CEDARS Supervisor Stec spoke to the Town Board regarding a letter of support for the Phase 2 Cedars senior housing project, noting that Marilyn Ryba is now writing the letter and will provide copies to the Town Board for their approval… SNOWMOBILE PLAN Supervisor Stec noted that he received a letter from the Associations of Adirondack Towns and Villages requesting the Supervisor to sign and return supporting a Resolution to develop a Comprehensive Snowmobile Plan. Will provide copies to the Town Board for their approval… BAYBRIDGE LETTER Special Town Board Meeting, 03-08-2004, Mtg #12 406 Supervisor Stec referred to letter from Baybridge that the Town Board has received, noting that he’s looking for board’s approval before signing…. NORTH QUEENSBURY SEWER Bill Lamy, Deputy Superintendent –Department of Public Works Paul Dusek, County Attorney Stu Spiegel with O’Brien & Gere Fred Champagne, Supervisor-At-Large (Summary handout to the Board – on file in the Town Clerk’s Office) Spoke to the Town Board regarding the Wastewater Management Alternatives for North Queensbury Sewer, reviewing nine alternatives identified for evaluation… Two options that would be ultimately considered, the No Action and the Discharge to Halfway Brook options…. Discussed funding options…spoke on the age of the existing septic tanks… Councilman Boor-Representing the constituents of Ward 1 noted that he does not support the proposal for No. Qsby. Sewer..need to identify the problem… Warren Co. Supervisor Champagne-Noted that no one has studied the southern basin, Pilot Knob, Cleverdale… Discussed the documentation by O’Brien and Gere, discussed alternative options, and financing, and bring SEQRA Documents up to public hearing standards need to know if the Town wants to move in this direction, noted there are other projects that the seven million dollars could be steered to … the County needs to know the direction the Town is going…need to let the Warren County rd Sewer Committee know by March 23., cannot move forward Warren County Attorney Dusek-Reviewed the procedures needed to bring this to the public, specifying issues that need to be readdressed from the previous documents due to length of time that has passed since these issues have been addressed some documents go back to 1991. Councilman Strough-spoke on the need for a more comprehensive review and program for Lake George, all the communities should be doing the same thing. Spoke to the Board regarding pesticide usage around the lake, possible cause of pollution…need a plan for usage… Supervisor Stec-Noted he will have something in writing from the Town Board to the Committee rd by March 23. on the Board’s wishes. PERSONNEL ISSUES Discussion to be held on Personnel Issues facing the Town such as salary structure and grading schedules that may be handled by Warren County Personnel. Mr. Rich Kelly-Warren County Personnel Director-Proposal to aid the Town in classifications Looking to get the positions titled correctly…noted that we will not come out with a salary recommendation…we do give an idea where the position falls in other agencies. Desk audits are done in an initial classification review. Discussion held regarding Health Officer and duties … Town Counsel noted Town Law defines certain positions and the minimum duties that they have to perform and it might give us some leeway about what additional duties they may perform. Discussion held regarding how the board administers raises….noted generally a town salary chart is a ten year range, with the understanding that after ten years they are capped. Noted there is a difference between a grade and cost of living increase. Spoke about the use of an outside consultant. Mr. Kelly-Will check with other municipalities to see what their salary structures are and grades and present them to the Town Board. Special Town Board Meeting, 03-08-2004, Mtg #12 407 Agreed to by the Town Board. Discussion held regarding the creation of the temporary position of Temporary Budget Officer the Board is looking to go through a selection process, to advertise for that we need a job description to make this a permanent Budget Officer, non civil service, management, accountable to the Town Board position …Mr. Kelly noted that generally a budget officer is an appointed position it is rare that would be in anything but an exempt position, the person would serve at the pleasure of the appointing authority. Noted if the accountant held the temporary position of budget officer you could leave her permanent position vacant as an accountant and allow her the opportunity to go back to that, you have to grant her a leave of absence from the existing civil service permanent appointment. To create a new position you would have to do a duty statement, noted budget officer is not under civil service, you as the Town Board would assign the duties. Discussed that the employee handbook should be reviewed. Mr. Kelly noted that he will review the handbook and make recommendations… Discussion held regarding having a fall back position, noted that many of the managers do not have fall back positions if their current position is eliminated. Update on Court Positions, memo sent to Warren County Personnel suggesting a local law establishing in addition to a clerk assigned to each justice a court clerk and a deputy court clerk that we can get the four positions there all exempt. Board agreed to go ahead with a proposed local law. Discussion held regarding Animal Control Officer and residency…can amend Local Law which creates the position and add a section the Town feels that if there is not a viable candidate in the Town, County residence is sufficient…no action taken… Update CSEA-would like to have a meeting…issues: one grievance regarding retirement issue, issue regarding proper classification of equipment…would like to meet in April, the Supervisor and one other Councilperson. Need to update forms and internal processes, what is a grievance and what isn’t, what happens in each stage…Have them get us an agenda at their convenience so that we can consider it on our schedule… GLEN LAKE RECLAMATION UPDATE Mr. Dave Wick updated the Board on Glen Lake Reclamation – started project last season, 1 st th hydraulic dredging project in Warren County – dredging ran from August 12 to October 20 an average in the beginning of six hours per day to the end of the project is was approximately three hours per day…3,000 cubic yards of material out of Glen Lake , benefiting recreation shore line reclamation and fish habitat benefit… Completed six to six hundred and fifty feet of shore line…2003 the project cost $64,000 … 2004 projected budget-2 months of dredging approximately $33,000. includes everything back to pre project condition…$33,000 minus the 11,000 from the Town of Queensbury there is a short fall of 22,000 for the project. Discussion held on dewatering material usage, noted two companies are looking at it, also contacted Qsby. Highway and Recreation Dept. to see if they had a use for it, noted problem with retrieving the material…Councilman Boor-Noted that the Glen Lake Assoc. may be coming before the Board requesting funding for removal of aquatic plant life, did not want the 22,000 to negatively impact this project…Mr. Wicks-noted they will need the money before June to start up the dredging project…discussion held regarding the storage on town property of the dewatering material to be used for Recreation projects as top soil… Board agreed that they are committed to the dredging project, will need time to find the extra funding. DISCUSSIONS Special Town Board Meeting, 03-08-2004, Mtg #12 408 Supervisor Stec-Glens Falls Road work…awaiting to be contacted by the City for more information… Re: Artium tinting-three quotes received-will ask Chuck Rice for more details on the tinting…how dark it will be and how long it will last… Re: BayBridge Ltr. asked for responses from the Town Councilmen… Re: Planning Board/Zoning Board referrals-Asked Chris to have an agenda at a workshop on this… Re: Paintball-meeting at West Glens Falls Thursday night at 7:00 P.M. Mr. Scott Brandi will be making a presentation … RE: Capital funds - Highway building and Capital Improvement on West Mt. Road widening…to be discussed at a later meeting. RESOLUTION ADJOURNING TOWN BOARD MEETING RESOLUTION NO. 156, 2004 INTRODUCED BY: Mr. Theodore Turner WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Roger Boor RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Town Board Meeting. th Duly adopted this 8 day of March, 2004 by the following vote: AYES: Mr. Boor, Mr. Turner, Mr. Strough, Mr. Brewer, Mr. Stec NOES: None ABSENT: None Respectfully submitted, Miss Darleen M. Dougher Town Clerk-Queensbury