426.2000
RESOLUTION AUTHORIZING PAYMENTS TO AND FROM SOUTH
QUEENSBURY VOLUNTEER FIRE COMPANY, INC.
RESOLUTION NO.: 426.2000 MOTION FAILED
INTRODUCED BY: Mr. James Martin WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Theodore Turner
WHEREAS, the Town of Queensbury and the South Queensbury Volunteer Fire Company,
Inc. (Fire Company) have contracted for fire protection services and such Agreement is in full force
and effect, and
WHEREAS, the Agreement sets forth a number of terms and conditions, including a provision
that expenditures may be charged against the Company’s Restricted Vehicle Fund only when
authorized by the Town Board, and
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WHEREAS, by Memorandum dated October 19, 2000, the Town Comptroller has advised
the Town Board that the Fire Company’s 1999 audited financial reports reveal that:
1.As a result of the Fire Company’s new fire truck being delivered late in January 2000
rather than in December 1999, the Fire Company under-spent its 1999 Operating
Funds by $18,095, resulting in a charge of that amount against the Fire Company’s
Year 2000 Contract Payments; and
2.The Fire Company spent $39,277 more from its Year 2000 Restricted Vehicle Fund
than was authorized by the Town Board; and
WHEREAS, the Town Comptroller has met with Fire Company officials in an attempt to
resolve the Fire Company’s immediate cash flow requirements and recommends that the Town Board
authorize the Fire Company to charge certain year 2000 truck-outfitting expenditures to its 1999
Operations budget; and
WHEREAS, the Town Comptroller recommends that certain other year 2000 truck-outfitting
expenditures be authorized against the Restricted Vehicle Fund,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves and authorizes the following
actions:
1.The South Queensbury Volunteer Fire Company, Inc. (Fire Company) shall
retroactively apply two invoices totaling $18,101 which were paid with Year 2000
funds for new truck outfitting expenses to offset the $18,095 the Fire Company under-
spent in its Year 1999 Operating Funds. The Town Board authorizes immediate
payment of $18,095 to the Fire Company against its Year 2000 contract payments,
thus meeting the Fire Company’s cash needs for the remainder of the Year 2000.
2.By deducting the $18,101 from the Year 2000 truck outfitting expenditures totaling
$38,634, the Fire Company has incurred an additional $20,533 in truck outfitting
expenses. The Town Board hereby authorizes that the $20,533 be charged against the
Restricted Vehicle Fund.
3.The Town Board authorizes and directs the Fire Company to pay back the remaining
$18,744 over-expenditure from the Restricted Truck Fund to the Town over the
remaining two years of the current Agreement with the Town (2001 and 2002). Such
repayment shall be made by the Fire Company’s transfer of operating funds to the
Restricted Vehicle Fund; otherwise, the Town shall withhold its scheduled payments to
the Restricted Vehicle Fund;
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and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Comptroller’s
Office to make any necessary budget transfers and amendments and take any and all action necessary
to effectuate the terms of this Resolution.
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Duly adopted this 30 day of October, 2000, by the following vote:
AYES : Mr. Martin, Mr. Turner
NOES : Mr. Stec, Mr. Brewer, Mr. Brower
ABSENT: None
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